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Microsoft Project 2002 Microsoft Project 2002 “New Capabilities” Presentation“New Capabilities” Presentation
forfor
Corpus Christi PMI Corpus Christi PMI
Greg BaileyGreg BaileyVP of SalesVP of Sales
[email protected]@quantumpm.com832-527-0970832-527-0970
About QuantumPM
Most Experience in Enterprise Project Implementations in North America
Microsoft Product Centric
Wrote 4 chapters on Enterprise Project Management and edited the Que Book on Project 2002 Professional
Multiple Microsoft Project MVP’s
Host Microsoft Project 2002
GSA and women owned business status
Specialty is Microsoft Project implementations and PMO office set up
Seattle
Denver
Boston
Orlando
RelationshipsRelationships
Microsoft Project Premier Microsoft Project Premier PartnerPartner
Microsoft Solution ProviderMicrosoft Solution Provider MPUG Speakers BureauMPUG Speakers Bureau Project Management Institute Project Management Institute
(PMI) Registered Education (PMI) Registered Education ProviderProvider
Author of MPUG Quarterly newsletter column
70+ articles on Microsoft Project www.techrepublic.com
Health SciencesHealth SciencesHaemoneticsHaemonetics
Beverly EnterprisesBeverly Enterprises
SemiconductorsSemiconductorsHPHP
OthersOthersIntelliRiskIntelliRisk
Getty ImagesGetty Images
AttachmateAttachmate
TelecommunicationsTelecommunicationsAT&T BroadbandAT&T Broadband
360 Networks360 Networks
EchostarEchostar
Oil & GasOil & GasSchlumberger/Western Schlumberger/Western
GecoGeco
CGUCGU
Securities & InsuranceSecurities & InsuranceING/ReliastarING/Reliastar
ClientsClients
The Workforce Management Company
Our Customers
30,000 employees
9,000 employees
22,000 employees 20,000 employees
8,000 employees
10,000 employees 8,000 employees
7,500 employees
7,500 employees 5,000 employees
Department of Defense, Canada
Project Management Maturity Model Project Management Maturity Model Improvement LevelsImprovement Levels
Level 2
Level 1
Level 5
Level 4
Level 3
Do- It : Ad Hoc, no control
Getting order locally; capturing and sharingproject cost, schedule, & performance data;experimenting and learning from programs
Documenting and sharing the best fromthe program learning accross theorganization. Qualitative improvements.
Capturing quantifiableprocess performance data
Using the data to improvefoundation for the next and achieveEach level is designed to lay the
incremental change and learning
Source: Dr. William Ibbs
University of California at Berkeley
The Ibbs Consulting Group
Leadership Team Project Team Infrastructure
ProjectCharter
AssessmentProject
Definition
AnalysisBusiness
Case/Scope
Approval-Governance Process $ and Resources- Portfolio Analysis
Decision Support - Reports - Reviews - ROI Data
Project – BasedBudgeting- Costs- Resources
Plan & Schedule
Control & Execute
Project Analysis- Reporting- Audit Management- Executive Support- Action Plan
Tools- Web Collaboration- PM Tools- Time Tracking- …
Trainingand
Certification
ProjectRepository-Document Management
Knowledge Repository- Standards- Processes- Lessons Learned
The “Big” PictureThe “Big” PictureQPM Portfolio Management ModelQPM Portfolio Management Model
Microsoft Project EvolutionMicrosoft Project Evolution
Enterprise Project Management Enterprise Project Management (EPM)(EPM)
Tools, Technology, Training and Knowledge Transfer Tools, Technology, Training and Knowledge Transfer
Alignment Alignment with Business with Business Objectives Objectives
Integrated Integrated Delivery Delivery Framework Framework
Real-time Executive Real-time Executive Decision SupportDecision Support
Collaboration Collaboration and Project and Project ManagementManagement
Portfolio Portfolio ManagementManagement
Programs, InitiativesPrograms, Initiatives
Corporate Corporate StrategyStrategy
Investment, Resource and Investment, Resource and Prioritization DecisionsPrioritization Decisions
Integrated Portfolio of Integrated Portfolio of Managed ProjectsManaged Projects
Consistent, Repeatable Consistent, Repeatable Project DeliveryProject Delivery
EnterpriseEnterpriseResource Resource ManagementManagement
ProjectsProjects
You are responsible for the successful You are responsible for the successful completion of projects at Elkhart completion of projects at Elkhart
Software, a custom software Software, a custom software development companydevelopment company
Offices in Seattle and DenverOffices in Seattle and Denver 14 projects and 31 people in Seattle14 projects and 31 people in Seattle 7 projects and 13 people in Denver7 projects and 13 people in Denver
Big project about to be closed with a new Big project about to be closed with a new clientclient
Why Microsoft Project 2002 ?Why Microsoft Project 2002 ?
ScenarioScenario
To Answer Questions Like These:To Answer Questions Like These:
What is my organization’s capacity for What is my organization’s capacity for work?work?
What project and skill bottlenecks do I What project and skill bottlenecks do I have in my organization?have in my organization?
What is my portfolio of projects and how What is my portfolio of projects and how do they meet our business imperatives?do they meet our business imperatives?
What is the impact to other projects if we What is the impact to other projects if we add this new project to our portfolio of add this new project to our portfolio of projects?projects?
What is the capital and expense cash flow What is the capital and expense cash flow for my projects?for my projects?
Why use Professional?Why use Professional?
Think Enterprise DataThink Enterprise Data
Microsoft Project 2002Microsoft Project 2002
What’s New?What’s New?
Web Access – Interface to InformationWeb Access – Interface to Information
““Project Center” – access to project Project Center” – access to project plansplans
““Resource Center” – enterprise Resource Center” – enterprise resourcesresources
Team collaboration – status reports and Team collaboration – status reports and team updatesteam updates
Document and Issues managementDocument and Issues management
Think Enterprise DataThink Enterprise Data
Microsoft Project Professional …Microsoft Project Professional …
Project and Resource CenterProject and Resource Center Enterprise Custom Fields & Resource PoolEnterprise Custom Fields & Resource Pool Assigning Enterprise Resources:Assigning Enterprise Resources:
Assign Resources DialogAssign Resources Dialog Team BuilderTeam Builder Resource Substitution WizardResource Substitution Wizard
Schedule OptimizationSchedule Optimization SharePoint Team Services (STS)SharePoint Team Services (STS)
Project and Resource CenterProject and Resource Center
Provides a single repository for all Provides a single repository for all Enterprise Resources.Enterprise Resources.
Eliminates the scalability issues Eliminates the scalability issues associated with older versions of associated with older versions of Resource pools.Resource pools.
Enterprise Resource PoolEnterprise Resource Pool
Used if connected to Project ServerUsed if connected to Project Server Contains all of the enterprise’s Contains all of the enterprise’s
standardized data.standardized data. Local GlobalLocal Global.mpt.mpt
Used if there is no connection to Project Used if there is no connection to Project ServerServer
Enterprise GlobalEnterprise Global
To SchedulesTo Schedules:: Team BuilderTeam Builder
To TasksTo Tasks:: Automatically using the Resource Automatically using the Resource
Substitution WizardSubstitution Wizard Manually using the Assign Resource Manually using the Assign Resource
DialogDialog
You can use Enterprise Schedule Templates with the You can use Enterprise Schedule Templates with the Team Builder or Resource Substitution Wizards.Team Builder or Resource Substitution Wizards.
Assigning Enterprise ResourcesAssigning Enterprise Resources
Resource Substitution Wizard has 2 Resource Substitution Wizard has 2 jobs:jobs: Assigning resources to tasks.Assigning resources to tasks. Optimizing resource allocations across Optimizing resource allocations across
schedules.schedules. You can Demand or Request a You can Demand or Request a
resource to remain on your schedule.resource to remain on your schedule.
Schedule OptimizationSchedule Optimization
Link DocumentsLink Documents to a project plan, a task in a to a project plan, a task in a project plan, or a to-do list project plan, or a to-do list
Track IssuesTrack Issues:: An issue can be associated with a project, An issue can be associated with a project,
a task in the project, documents in the a task in the project, documents in the project’s document library, or other issues project’s document library, or other issues within the same project. within the same project.
Customize, Create, Edit, or Read Customize, Create, Edit, or Read permissions can be established.permissions can be established.
E-mail notifications will alert you to status E-mail notifications will alert you to status changes.changes.
Sharepoint Team ServicesSharepoint Team Services
Web Access
Microsoft Project 2002
Documentation Storage
Project Repository
Resource Pool
Technology Integration
Portfolio/Resource Management ?
Document Management ?
Microsoft Project 2002 / Server Architecture
Tier 1
User Interface
Tier 2
Business Rules
Tier 3
Data Repository
SQL Server SQL Analysis Services
Windows 2000 Advanced Server
*.ASP Files *.DLL Files
Internet Information Services (IIS)
Internet Explorer
MS Project 2002
Custom Applications
Think Enterprise DataThink Enterprise Data
Choose and prioritize metricsChoose and prioritize metrics Develop your ProcessesDevelop your Processes Develop your organization’s Develop your organization’s
Knowledge & SkillsKnowledge & Skills Establish AccountabilityEstablish Accountability Manage as a ProjectManage as a Project Iterate and GrowIterate and Grow
Enterprise Level PM - RoadmapEnterprise Level PM - Roadmap
A Day In The Life…A Day In The Life…
Team MembersTeam Members
Portfolio managementPortfolio managementStakeholdersStakeholders
Project ManagersProject ManagersProject scheduling Project scheduling
and costingand costing
Collaboration and Collaboration and progress reportingprogress reporting
Resource ManagersResource ManagersSkills-based resourceSkills-based resource
managementmanagement
Think Enterprise DataThink Enterprise Data
Microsoft Project 2002Microsoft Project 2002
DemonstrationDemonstration