1. About APT Showfreight (S) Pte Ltd
2. Role of an Official Freight Forwarder
3. Modes of Transport (Sea/Air/Road)
4. Documents Required for Shipping
5. Differences between a General Freight
Forwarder & a Specialised Exhibition Freight
Forwarder
6. Frequently Asked Questions
OVERVIEW
Incorporated in 2008 , APT Showfreight & Logistics Group is a
culmination of 6 companies coming together to offer niche
logistics in specialty transport and logistics to the industry in
Asia.
Our team comprises of agroup of highly skilled andexperienced professionals inexhibition & events logistics,having handled manydifferent exhibitions globally inour past company. Most of us,including myself have morethan 10-40 years of experiencein this sector and are excitedwith our new journey to buildAsia’s new and leadingexhibition & events logisticsorganisation.
Our Presence in Asia
China
Offices: Beijing, Chengdu, Chongqing,
Guangzhou, Hong Kong, Shanghai, Shenzhen,
Xiamen
Singapore
Thailand
Offices: Hanoi, Ho Chi Minh City
Vietnam
Pakistan
Associates in:
Cambodia Indonesia Malaysia Myanmar
We have been appointed as the Official Freight Forwarder & On-Site Handling agent for the following shows, just to name a few
• SEMICON Singapore 2011 to 2015 (Sole Official)
• SEMICON SE Asia 2016 & 2017 (Sole Official)
• IMDEX Asia 2011 to 2019 (Sole Official)
• Cloud Expo Asia 2013 to 2017 (Sole Official)
• Defence & Security Bangkok 2012 to 2017 (Sole Official)
• Asian Amusement Expo 2011 to 2017 (Sole Official)
• Singapore Airshow 2012 to 2022 (Sole Official)
• Rotorcraft Asia 2016 to 2018 (Sole Official)
• Singapore Yacht Show 2012 to 2017 (Sole Official)
• Singapore Int’l Robo Expo 2016 to 2017 (Sole Official)
• All Exhibitions organized by Singapore Expo from 2015 to
2018 (Sole Official) 7
General Flow of Services
Contact Exhibitors
directly or through
Agents
Quote/Assist/Plan
logistics arrangements
with Exhibitors
Receive shipments and
store prior Move-In
Cargo transfer on 1st
Day of Move-In &
deliver to Booth
Assist Exhibitors to
unpack/position items
Empties are removed
for storage
Obtain Return
Shipping Instructions
from Exhibitors
Confirm date/time of
return items for Local
Exhibitors
Sort out Empties at
Storage Area
Arrange for return
sea/air shipments
Collect Payment /
Arrange for Customs
Inspection
Return of empties to
booth after show
closes
Repacking of exhibits
• Release Site
Handling Exhibits
• Return of Local
Exhibits to Local
Premises
• Send air/seafreight
shipments for re-
export
Clear Venue of
unwanted
cases/cartons/packing
materials
PRE-SHOW SHOW DAYS POST SHOW
Different Services• Seafreight, airfreight or road freight inclusive of
customs formalities & clearance and delivery to
stand
• Local Service: Collection from local premises in
Singapore, KL or Penang and delivered to stand
• Site Handling : Exhibitors arrange their own transport
to site and official freight forwarder will arrange
unloading and deliver to stand
Shipments from Overseas• Shipments from overseas must meet the official arrival
deadlines. Exhibitors/foreign freight forwarders will beadvised on the document/arrival deadlines.
• Early import before the deadlines will attract storageand late arrival after the deadlines will attract late arrivalsurcharge.
• Late arrival especially for large heavy items can pose aproblem as the aisle leading to stand may be too narrowand stand around the particular booth maybe alreadyup and prevents the large/heavy exhibit from beingdelivered to the booth
On-Site Services• For on-site services, rate will be based on the weight and
volume of the shipment and we must be advised if it will be
bare units or in cases or pallets
• Exhibitors must forward the dimensions and weight of the
exhibits for the forwarder to forward them with a quotation.
Dimensions are taken based on the length x width x height.
However, the exhibits will be re-measured at time of
collection. If the difference is marginal, in most cases, the
quotation will stand but if the difference is substantial, the
exhibitors will be advised and a new quote will be sent to
them
Documents Required for
Shipping Combined Commercial Invoice & Packing List
(CCIPL)
ATA Carnet
Bill of Lading
Airway Bill
Insurance Policy
Fumigation Certificate (where required)
Differences between General Freight Forwarder & a Specialised Exhibition Logistics
Provider• Exhibition Logistics Provider needs to place yearly
bond with venue owners
• Exhibition Logistics Provider needs to secure
appointments with Organisers as only the appointed
ELP is permitted to work in-hall
• Exhibition Logistics Provider is more familiar with
requirements for exhibitions worldwide (documents
required/customs regulations/deadlines etc etc)
• Exhibition Logistics Provider must ensure manpower &
mechanical aid are on stand by during the build-
up/show days and tear down
FAQ
Q: What documentation do we need and what information do you need aboutmy shipment?
A: Invoice/Packing List or ATA Carnet together with copy of Airway Bill or Bill ofLading.
A: Total number of packages/dimensions and weight of the shipment.
Q: When must our shipment arrive in Malaysia?
A: Generally for normal exhibits, about 14 working days for seafreight shipmentand 7 working days for airfreight shipments from date of the show
Q: How much will it cost?
A: Cost depends on whether shipment is sent by seafreight (LCL or FCL), airfreightor by road. Cost for seafreight & road freight shipment is calculated by thevolume and airfreight shipments by the weight (actual or volumetric weightwhichever is the greater)
Q: Can you arrange insurance coverage?
A:Yes we can arrange insurance for shipments from time it leaves origin countrytill the time it is return inclusive show dates
FAQ
Q: Can we deliver the shipment on our own to the venue/stand ?
A: Yes but usage of pallet truck & forklift at venue is not permitted in hall
Use of office trolley or pushing in small exhibits on wheels is permitted
Q: Can we arrange with my freight forwarder to deliver to the venue ?
A: Yes but only the Official Freight Forwarder is permitted to work in-hall
and shipment must be handled over to the Official Freight Forwarder
to transfer to stand
Q: Who do we send/address shipment to?
A: The officially appointed freight forwarder
Q: Do we have to pay Duties & Taxes?
A: Apart from cigarettes/tobacco/alcohol/wine and petrol, all
consumable items/give-away items or exhibits not re-exported after
the event attracts a Duty/Taxes and GST of 6% based on the CIF
value of the shipment as assessed by customs.
5 Good Reasons to Use APT Showfreight!
Tailor-made MICE
Logistics Solution
One Stop Service
End to End Solution (also often called door to door
service)
Hassle free experience
Track Records