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Session Name: Design / Submission Requirements Breakout Session # 2D Track: Project Delivery
George T. Rogerson, Jr Policies & Procedures Section Manager Central Office Location and Design Division October 24, 2012
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Speaker Introductions / Outline
George Rogerson - Moderator Design / Submission Requirements Design Exceptions Design Waivers Plan Submission ADA Requirements Al Bryan – Landscape Architect – VDOT Location & Design Division Bicycle and Pedestrian Accommodations / ADA Heather Ham – Pennoni Engineering Relationship between VDOT the Localities and Consultants
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Design / Submission Requirements
General Design Requirements : See Part 2 Chapter 12 (Project Development) of the LAP Manual.
Design Exceptions: When design features as outlined in IIM-LD-227 do not meet AASHTO
minimums, a Design Exception is required and approval shall be requested from the State Location and Design Engineer by completing form LD-440.
Design Waivers: When design features as outlined in IIM-LD-227 do not meet VDOT
minimums, but exceed AASHTO minimums, a Design Waiver is required and shall be requested from the District Location and Design Engineer by completing the form LD-448
Design waivers are not required on projects that will be maintained by the locality.
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Design / Submission Requirements
Plan Submission: All Right of Way and Advertisements Plans are to be submitted
electronically to the VDOT Project Coordinator to be place in the Falcon in the Central Office Plan File Library.
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Design / Submission Requirements
ADA
It is NOT a Choice, it is the LAW!
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Speaker Introductions
Al Bryan – Landscape Architect – VDOT Location & Design Division Bicycle and Pedestrian Accommodations / ADA Heather Ham – Pennoni Engineering Relationship between VDOT the Localities and Consultants
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Design Requirements and Compliance with ADAAG Breakout Session # 2D Track: Project Delivery
Al Bryan East Region Landscape Architect, Virginia Department of Transportation October 24th, 2012
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Design Resources
LD-IIM-55 Sidewalks and Curb Ramps
VDOT Road & Bridge Standards
Road Design Manual – Appendix “A” – Section A-5 for Bicycle and Pedestrian Facility Design
(Commercial Entrances / Curb Ramps / Handrails)
2012 AASHTO Bike Guide (AASHTO Bookstore)
Please include Non-Std’ Site Details
Please See Workshop Handouts for lots of other great resources!
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Engineering Design Standards - Sidewalks -
4’ width Buffer Strip / 6’ minimum width with Trees
4’ width for clear accessible route
5’ minimum width Sidewalk with Buffer Strip
8’ minimum width from BOC with on-street parking
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Ramp Examples
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Ramp Examples Ramp Examples
PRELIMINARY ENGINEERING Plan Design
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Engineering Design Standards - Shared Use Paths -
10’ minimum width, 2’ shoulder, 3’ clear zone,
5% grade, 2% cross slope
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Engineering Design Standards - Shared Use Paths -
Exceptions to Slope as noted in Road Design Manual, Appendix A
Plus trail adjacent to roadway may parallel the roadway slope
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Engineering Design Standards - Shared Use Paths -
VDOT is maintaining the 3’ Clear Zone requirement despite AASHTO’s reduction to 2’ as indicated in the 2012 Bicycle Facilities Guide.
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Engineering Design Standards - Shared Use Paths -
Safety railings along trails must be a minimum of 42” in height Smooth surface recommended with ends turned away from the
trail.
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Engineering Design Standards - Shared Use Paths -
Bikeway bridges must be 4’ wider than the trail with a 54” Desirable Railing Height – Vertical Pickets on Bridges.
A 10’ wide trail = 14’ wide bridge in order to maintain a 2’ “shy line” on each side
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Engineering Design Standards - Shared Use Paths -
Suggested Alternative Construction Materials to Asphalt Paving: Crushed Aggregate Surface 4” of base course No. 21A’s, topped with 2” of finely crushed limestone aggregate using 3/8” minus crushed fines or “VDOT No. 10’s”
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Don’t be afraid to ask questions!
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Effectively Managing a VDOT Project Team Breakout Session # 2D Track: Project Delivery
Heather M. Ham, PE, DBIA Office Director Pennoni Associates Inc. October 24, 2012
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Agenda
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• Strategies for effective management of a VDOT Design project
• What are the localities responsibilities
• What should the locality expect from their
consultant
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Strategies for effectively managing a VDOT design project
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• Communication Plan
• Scope/Schedule/Budget
• Federal Strategy
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Communication Plan
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• The most important component to a successful project
• Clearly identify a chain of communication for the locality and consultant to follow
• Establish an open and courteous platform for information to be distributed
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Scope/Schedule/Budget
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• Scope should be reasonable, clear and concise • Schedule should be realistic and identify all
commitments • Distribute all information to the team in the
beginning • Identify any pitfalls or problems as soon as
possible to allow adequate time for resolution • Budget must be reasonable
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Federal Strategy
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• Clearly identify milestones and commitments the project must meet
• Work closely with your VDOT counterparts to insure compliance with the Federal Strategy
• Make sure you consultant is aware of your commitments
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Localities Responsibilities
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• Coordination w/ VDOT
• Timely response to comments and questions
• Internal QA
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Coordination with VDOT
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• Locality is the glue that binds the project
• Locality is the critical keeper of all the project information
• Frequent meetings based on project complexity and volume
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Timely Information Distribution
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• Address issues as soon as practicable • Relay information to all team members • Suggestions
– Project email group – Project meetings – Progress emails – Review meetings
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Internal QA process
• Verify scope requirements • Insure compliance with VDOT/FHWA design
standards and specifications • Clearly identify any design exceptions and obtain
approval • Coordinate with operation and maintence
divisions
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Consultant Responsibilities
• Design
• Plan submittals
• Timely response to localities needs
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Design Requirements
• Comply with VDOT/FHWA standards and specifications
• Comply with locality standards and specifications • Identify design exceptions early • Insure design is compatible with scope of work • Sustainable design
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Plan Submittals
• Verify the submittal is complete with respect to VDOT checklist for applicable level
• Do your own QA of the plans • Know the commitments your client has for
the project and work with them to meet those dates.
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Successful Project Delivery
• Truly a “Team” effort • Days of the 10 Year VDOT project are long
gone • Now an age of accountability • Projects must be efficient and financially
constrained • Communication is the key
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Questions