Sl. No. Contents Slide No.
1. Presentation 1
2. Our Understanding (based on RFP) 2
3. Present Scenario ( as envisaged) 3
4. Integrated System – Proposed – Flow Diagram 4
5. Education Management Modules – Information System for Management of Academic Support Activities 5
6. Information Systems for Management of Academic Support Activities ( Supportive Modules) 6,7,8
7. Creating VALUE in the Value Chain – extending benefit 9,10
8. Development Methodologies 11
9. Timelines - Proposed 12
10. Our Valued Clientele 13
1
PRESENTATION
Estate and Security
Certificate Programs
Certificate Programme Administration
Academic Events Support
HRM
Finance & Accounts
Publications Support
PDM Administration
ITeS
Academic Events
CEP
Publications
PDM
Action Research Consultancy Support
Consulting Activities
CEP Administration
Purchase & Services
Knowledge Centre
UNDERSTANDING (based on RFP)
Institute wishes to implement :
an IT – enabled Information Management
Systems which would cater to all the major
activities of the institute :
Knowledge Management Systems for
Academic Programs
Academic Support Management Systems
For :
Easy Manageability Easy Maintainability Scalability Upgradability
To empower and usher in participatory governance andmanagement of institutions, enterprises and resources for enhancinglivelihoods and generating sustainable development
2
Cert. ProgPDMCEP
CLASS & FACULTY MGMT
ACADEMIC EVENTS
ALUMINIEXAMINATION
PLACEMENT CELL
HR & ADMIN
PURCHASE &
INVENTORY
ESTATE & SECURITY
FINANCE & ACCOUNTS
HOSTEL MGMT
STUDENTS AdminFinance
Purchase
$
Industry
ACTION RESEARCH
3
FACULTY
PRESENT SCENARIO ( as envisaged)
ADMISSION
FEES COLL &
ROLLNO. ALLO
CLASS & FACULTY MGMT
ACADEMIC EVENTS
ALUMINIEXAMIN
ATION
PLACEMENT CELL
HR & ADMIN
PURCHASE &
INVENTORY
ESTATE &
SECURITY
FINANCE & ACCOUNTS
HOSTEL MGMT
STUDENTS
# Fin Stmt,# Bal Sheet
Result
# Res Paper / # Publication
# Appl. Form# Admit Card
# Attn. Sheet# Time Table
AdminFinance
Purchase
$
Industry
# Room Allo. Sheet
# RFQ, PO# Invoice# Payment
ACTION RESEARC
H
4
INTEGRATED SYSTEM – Proposed - FLOW DIAGRAM
ADMISSION
AdvertisementAdmission Material
Selection
Application
Admission
FEES COLLEC
TION
PLACEMENT
EXAMINATION
Admit CardExam Schedule Seat Allocation
Online ExamEvaluation Result Publication
Passed Students
CLASS & FACULTY MGMT
Subject Master
Teacher Master
Time Table Preparation
Class Sections
Class Allotment
5
EDUCATION MANAGEMENT MODULES - INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES
6
PURCHASE INVENTORY
MATERIAL REQUISITION
PROCUREMENT ISSSUE NOTE
STOCKIN HAND
RECONCILIATION
HUMAN RESOURCE
EMPLOYEE DB
ATTENDANCE LEAVE APPRAISAL PAYROLL
HOUSE KEEPING & SECURITY
PHYSICALASSETS
MONITORINGMAINTENANCE
SCHEDULE
DUTYREGISTER
FACILITYMASTER
HOSTEL MANAGEMENT
REGISTRATION ROOMAVAILABILITY
ALLOCATIONOF ROOMS
DEALLOCATIONOF ROOMS
WARDEN DUTYSCHEDULE
FINANCE & ACCOUNTS
A/C RECIVABLE,PAYABLE
GENERALLEDGER
CASH &BANK BOOK
INCOMEEXPENDITURE
BALANCESHEET
RECON
INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules)
ITeS
MONITORINGACTIVITIES
IT ASSET MGMT.
WEBSITEMAINT.
IT INFRAMGMT.
SECURITYSERVICES
USER TRNGAWARENESS
COMPLIANCE MANAGEMENT
Checklist Preparation
RegulatoryDocument
Upload
Fill-up Compliance
Sheet
Compliance Scoring
Document Management
ALUMINI
ALUMINIMAGAZINE
DISTINGUISHEDAWARD
ALUMININEWS
ALUMINICHAPTER
COUNCILCOMMITTEE
ADMIN & FACILITY
TRANSPORTATIONLOGISTICS ASSET
MANAGEMENTCourseware Distribution
INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules) …contd..
7
8
DOCUMENT MANAGEMENT
ACADEMIC EVENTS CONSULTING ACTIVITES
CONSULTINGPARTNERS
CONSULTINGACTIVITYMASTER ACTIVITY
TRACKER
ACTION RESEARCH
WORKINGPAPERS CASE
STUDIES
RESEARCHPAPER REPORTS
EXPERIMENTALLEARNING
INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules)
• To Administration
Information 24x7 at fingertips
Easy access to reports, relevant information - for strategic decision-making
Publication & Circulation of reports
• To Management
MIS generation for Administration – easier
Seamless flow of information across the board
Effective communication/ interaction amongst stakeholders (i.e. staff, teachers, parents, students)
Quality of Working Life - improves
Productivity increase through effective & efficient utilization of resources ( like man-hours, service response-time)
Green Office – contributing towards Green Environment
• To Faculties / Resource Persons
Strategic Planning for Effective Teaching
E-learning platform / Facilities for Video-recorded lecture sessions/ On-line support and projects through students forums
Generate Progress Cards for students
Manage attendance report
• For Prospective Students (i.e. New applicants/entrants)
Online view of admission dashboard
Online application for admission (with attachment )
Payment through Payment Gateway
Online application status checking
Brochure / Prospectus
• For Existing Students
Self profile view
Online fee/payment status – with automatic dues intimation
Payment through Payment Gateway
Self attendance check
Viewing of exams dashboard
Online assignment /project submission
Profile data change request
Platform to interact, share knowledge, experience & views
Access to On line knowledge bank / resources
• For Parents
Reports & progress chart of their wards
Receive system-generated communication of activities and important messages from time to time
Interaction with other guardians – possible
9
Creating VALUE in the Value Chain – extending benefits
• Quantitative BenefitsSavings from phased-out legacy systemsStreamlining Education and Teaching-Learning delivery mechanism/ processAutomate Important FunctionsIncrease Productivity and EfficiencyMaterial Savings in Man-hours - effective capacity utilization Cost Reduction Increases Revenue
• Qualitative BenefitsImproves data and process integrityEnhances operational security Effective monitoring Reinforce accountability and transparency Ease of operations
10
Creating VALUE in the Value Chain – extending benefits
11
Requirement Analysis
Exact requirement specification gathered
from the client
Prototype Designing
Designing the prototype of the
application
Data Structure Designing
Designing the data structure as per RDBMS
rules
Business Logic Design
Designing the middle tier business logic
components required for three tier architecture
Development / Coding
Front-end development by the developers
based on the Technical Design Document (TDD)
Testing
Unit and System Integration testing
Implementation & Go-Live
Implementation & Go-Live
Post implementation support
Release doc and support
DEVELOPMENT METHODOLOGIES
REUSEABILITYNON
REDUNDANTSCALABILITY SECURED MAINTAINABLE
12
Tasks Total Man Days Task Completion Days Sharing Days Exp. Compl Days
Requirement
Analysis
30 15 0 15
Architectural Design 90 45 5 40
Database Design 120 60 30 30
Coding 960 320 50 270
Reporting 300 150 130 20
Implementation 180 90 60 30
Unit Testing 150 75 50 25
System Testing &
Integration
44 22 2 20
Total 1,874 777 327 450
TIMELINES – Proposed
13
INSTITUTE OF COST
ACCOUNTANTS OF INDIA
INDIAN STATISTICAL
INSTITUTE
IISWBM FUTURE INSTITUTE OF
ENGINEERING &
MANAGEMENT
THE WEST BENGAL
SCHOOL SERVICE
COMMISSION
SARSUNA COLLEGE HARINGHATA FARM
EMPLOYEES
COOPERATIVE SOCIETY
Sarala Development &
Microfinance Pvt. Ltd.
ADARSH COOPERATIVE CRAWLEY & RAY GRAMBIKASH KENDRA
GARDEN HIGH SCHOOL,
KOLKATA
J.D.SCHOOL Sahara Utsarga Welfare
Society
R PLUS
We are privileged to extend our Professional Services to Valued Clientele – including
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THANK YOU – for sharing your valuable time
WE LOOK FORWARD FOR OUR PROFESSIONAL SERVICES TO YOUR VALUED EXTENDING INSTITUTION
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• Education Management System Development & Maintenance
• Online Payment gateway system implementation
• Secure & Easy multi way payment option (Debit / Credit Card, Net Banking, NEFT)
• Multi way collection system with automatic bank reconciliation
• Online/Offline Admission System Process Management
• Online Centralized Office Automation System (Students, Payroll, Accounts, Inventory, Examination, Attendance etc.)
• Integrated Dynamic Web Site Development & Maintenance
OUR EXPERIENCE IN EDUCATION DOMAIN
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VERSICLE SOLUTIONS is a 360 degree approach to deliver comprehensive technology solution in Software and WebApplication Development, Website design and development and Graphic Designing stands true both to its core valueand steady application implementation. 8 years of productive yet joyful journey gave Versicle strong grasp anddirection to work equally with small to medium sized companies.
Professional and timely services coupled with expert knowledge in platforms such as .NET, Java and ORACLEaggravated confidence and reliability in terms of Value Added Custom Software Products creation. Versicle Solutions’Software support services and solutions exhibits and maintains worldwide accepted quality standard. It also strivesto meet congruence in all stages of product development and project actualization. Team of graphic designers andweb developers do their part in creating brand value along with small scale graphic designs. Logo, Banner, CorporateIdentity creation in one hand and Illustrative ideas incorporation in other hand both to serve interdependentpurpose of web and graphic presentation has proven to be distinct and user friendly.
Training wing of Versicle Solutions encompasses Professional Software Training on J2EE in line with high industrystandard and Summer Training Projects on .NET, JAVA and ORACLE. Effective infrastructure, efficient course handling,organized management are the backbones of Education Corner’s healthy and conducive atmosphere.
ABOUT US
• Admission Process • Notice dashboard for admission date with other criteria details.
• Application for Online/Offline Admission.
• Form Fees Payment through Payment Gateway (Debit Card / Credit Card / Net Banking)
• Automation of Selection Process
• Verification of Application Status movement.
• Final Admission Status (Selected/Rejected)
• Admission Fees payment through Payment Gateway (Debit Card / Credit Card / Net Banking)
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MODULES
• Students Fees Collection • Online and offline collection at the same time
• Handling exceptional Considerable fees for individual students
• Tracking of Late Fee
• Fees Register for the individual students
• Daily Fees Collection Register
• Outstanding of Fees Session & Course wise
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MODULES
• Finance & Accounts• Complete ledger reports
• Party Ledger
• Payables and Receivables
• Cash & Bank Book
• Bank Reconciliation Statement
• Income & Expenditure A/C and Balance Sheet
• MIS Reports
• Outstanding Reports
Modules
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• Purchase & Inventory• Order with Outstanding Details
• Purchase Challan / Bill Details
• Outstanding Bills
• Stock Summary
• Stock Ageing
• Stock Valuation
• Stock Transfer
20
MODULES
• HR / Payroll Management• Employee Master Salary by Grade /
Position Feature• Attendance through Bio-metric
machine integration• Shift / work-schedule / roaster• Leave Management System• Online Leave / Attendance
application & Approval work-flows• Loan, Interest & Advance
Management• Salary Generation
• Pay-slip Generation and Emailing / SMS
• Attendance / Leave report• Statutory Compliance Payroll
Register • Attendance Sheet and Register• Increment Details• Provident Fund• Professional Tax and Income Tax• Form 16• Other Statutory Forms
21
MODULES
• Faculty Management• Faculty Details and Register
• Class wise allocation of the Faculty
• Faculty Attendance
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MODULES