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Slide 1
University Systems Project
Profiling research and maximising the benefits of the
Themis
November 2005
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Slide 2
University Systems Project
The University of Melbourne New Systems Business Case
“An ERP system provides a sound infrastructure on which the organization can leverage to meet future challenges.”
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Slide 3
University Systems Project
Knowledge Transfer
“The challenge is to become more accessible to non-academic communities, players, and potential partners. Such parties bring other resources and expertise, along with their own agendas.”
(Growing Esteem Draft Strategy Paper)
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Slide 4
University Systems Project
Strategies to help achieve Knowledge Transfer
Objectives articulated by the Vice Chancellor, Asia Link and MRIO:
• a web site for each staff member describing who they are and what they do
• an expert database which would be used by external/internal media for identifying people to contact on a particular issue or area of research.
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Slide 5
University Systems Project
Strategies to help achieve Knowledge Transfer
By 2006, web enabled expertise “portal” in place and research publications available
Accountability: Vice-Principal (Information)
(Information Management Plan, Research and Research Training, University Target 5)
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Slide 6
University Systems Project
The University Systems Project can significantly deliver on these strategies in 2005
(Proof of concept delivered now. Production early 2006)
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Slide 7
University Systems Project
What we currently know about our researchers
From our Research Management System:(Including Finance)
– Publications – Grants and Contracts– RFCD and SEO Descriptions
Data verified through established Administrative Processes
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Slide 8
University Systems Project
What we currently know about our researchers
From our Human Resources System:– Qualifications– Fellowships– Research Expertise– International Linkages– Professional Memberships– Awards– Home Page
Data entered through Staff Self Service, and approved by Supervisor
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Slide 9
University Systems Project
All in the one database: Themis
Research HR
Finance
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Slide 10
University Systems Project
All available in a single report from Themis
– Home Page– Qualifications– Fellowships– Research Expertise– International Linkages– Professional Memberships– Awards– Grants and Contracts– Publications
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Slide 11
University Systems Project
Claim: A Research Expertise portal is just a fancy report from Themis published to the web
HR Organization Hierarchy Report
List of Current Researchers by Department
A Research Profile Report for each Researcher
+ +
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Slide 12
University Systems Project
This is achievable today
• www.usp-scratchpad.unimelb.edu.au
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Slide 13
University Systems Project
What about Search Capability?
• Because Themis is producing the web pages, it can include highly descriptive meta data.
• Using this metadata, the standard University search engine can be used to good effect.
Example: www.imp.unimelb.edu.au
The same can be achieved for the research expertise pages www.usp-scratchpad.unimelb.edu.au/researcher_index.html
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Slide 14
University Systems Project
Knowledge Transfer Strategy Revisited
By 2006, web enabled expertise “portal” in place and research publications available
Accountability: Vice-Principal (Information)
(Information Management Plan, Research and Research Training, University Target 5)
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Slide 15
University Systems Project
Research profile & ePrints
• Back to Professors Williamsons Page
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Slide 16
University Systems Project
Our Strategic Advantage
• Of the Group of Eight, only Monash has something comparable to the Profiling Research initiative
• By the end of 2006, we will have the most tightly integrated Research Management solution in Australia. (In general, holistic reporting will be easy for us, and more challenging for others)
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Slide 17
University Systems Project
Research
HR
Finance
Data Warehouse?
CMS?Web
What other Universities have to do to achieve the same end (roughly)
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Slide 18
University Systems Project
Some Reflections on Information Management Principles
• Information is a strategically important resource
• University information will be accurate• Enterprise Information will be centrally
managed• Information and information systems will
be easily accessible
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Slide 19
University Systems Project
Future Developments
• Projects • making the raw data available to faculties
and departments (in accordance with principles of information management )
• PDF process• Increasing the profile of the information
infrastructure offered by Themis Research
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Slide 20
University Systems Project
Future Developments: ePrints & Themis
• Currently we have 2 university collections of publications information
• Can we have a single source of information about publications
• A single data collection point?
• What should we consider to be Enterprise processes around the collection and publication of ePrints?
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Slide 21
University Systems Project
Broader Perspective
• By 2006, to develop a holistic university-wide framework for effective and efficient research management, storage & reporting through the implementation of the Research Management system, underpinned by sustainable information infrastructure
Accountability: Deputy Vice-Chancellor, Director, MRIO, Vice-Principal (Information)
(Information Management Plan, Research and Research Training, University Target 5)