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Smart Meetings and Intelligent Spaces
Jon Howell Smart Spaces & IoT EMEA
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3
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Aruba Location Services in the Digital Workspace
Engage on guest
Wi-Fi portals, with
content per
location and
LobbyConnect/
Envoy
Analyze space
utilization and
engage users with
Wi-Fi presence
Accelerate
engagement with
Bluetooth powered
proximity services
Improve experience
with indoor maps
and Bluetooth
powered blue-dot
navigation
Improve staff
productivity with
Bluetooth powered
indoor asset
tracking
ClearPass A.L.E / Central Api/ SpaceIQ
Meridian
Digital Concierge Analytics Employee Engagement Asset Tracking
Add user value
and custom
triggers with
wireless charging
Power
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Aruba Technology Enables The Smart Office Feature Sets
Aruba
ClearPass &
Introspect
Meridian &
BLE & App
location
Aruba
WLAN & ALE
Wayfinding Parking
Asset Monitoring
Visual Remote Guidance
CCTV & Video Analytics
Intelligent Spaces Analytics- LRT
Sensors
Digital Signage & Media Streaming
Self-service services
Asset Tracking
Find
Colleagues
Access Control
Guest Access
Employee Secure Access Room Check In
Digital Concierge
Chargifi
Network
Network Intelligence
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Solution: How Does the Ecosystem fit?
Aruba BLE Meridian SDK and API PxWE Web Api
Room Booking & Desk
Provides – Location, Find my Friend, Navigation and Campaigns/ Triggers
Provides – Back end room and desk booking with Digital Concierge via CPPM
Provides – User Experience via iOS and Android inc 59 feature sets and community
Aruba Meridian & Clearpass
Robin Powered & Teem Connected Employee
Experience
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Drivers: Challenges and Outcomes
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The smart workplace: Why now?
• Problem 1: Workspace supply and demand with increasing real estate prices.
• Problem 2: Booking tools people hate using! – Retention. • Problem 3: Manifestation of the problems through employee behaviour
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Challenges faced by employees:
– Is the Board Room available tomorrow?
– Is there a room available with a screen and projector / Apple TV
– I’ve never been to this office before, where is
– Tell me when the balcony room becomes available.
– No consequences for worst offenders.
– Parking reservation and booking for guests.
– Guests need Wi-Fi authentication and securely.
– I’d like catering with the meeting.
– The room needs cleaning..
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Challenges faced by employers:
– We need to Engage with Visitors and Employees
– with notifications about in-house services and events
– We need to give guests turn-by-turn directions to their meetings and live bookings
– We need to analyze trends in conference room use over time.
– Retention, the workspace should be an easy to work with & intuitive environment:
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Business drivers – 3 focus points.
Increase workspace efficiency
– by giving guests turn-by-turn directions to their meetings and live bookings
Increase building efficiency
– by reducing power to unused rooms, reducing air conditioning and heatmap of usage
Increase guest and employee satisfaction – by making the workplace easier
and open to work in. Guests enjoy a modern and slick approach.
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Solution: End to end workspace intelligence
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Multiple Sources, Multiple Resources = Intelligent Space.
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Customers are asking for:
– Need for Seamless, centralized management
– Management dashboard
– Security
– Visitor management
– Calendar integrations
– Desk reservations
– Workplace data that matters
– Room utilization
– Meeting cancellations
– Zombie meetings
– Meeting duration
– Meeting participants
– Visitor details
– Resource popularity
– Compare metrics by location
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Digital Concierge: ClearPass integration (Teem LobbyConnect / Envoy)
– Eliminate paper visitor logs while easily keeping track of
who is visiting your office and when they are checking in.
The solution also remembers everyone who checks in
so returning visitors don't have to fill in all of their
information every time they visit.
– USE THIS TO PUSH THE CORPORATE APPLICATION.
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App-based customizable room panel: Big Differentiator.
– Fight room theft with highly
visible schedules
– Stop no shows by requiring
meeting check-ins
– Use to show or report faulty
room facilities ie Apple TV or
Projector
– Runs on Ipad/ Android/
Amazon Kindle HDs- huge
differentiator.
– Now on Crestron
– Teem Eventboard / Robin
Rooms
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Mobile apps – Booking on the move:
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– Accurate real time occupancy
– Instant auto check-in and out
(BLE)
– 3m accuracy indoor navigation
using Meridian
– Find my friends Location
Sharing through Meridian.
– BLE room authentication and
trigger.
– Asset track enablement (Aruba
Wifi and Meridian)
– Compare schedules with rooms.
– Integration SDK with leading
booking platforms.
– Room and Desk Booking
– Wireless charging integration.
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Intelligent Chat Based Room Booking – Skype/ Slack
– Slack + Skype API integration for intelligent
interaction
– Converse with the room directly using the bot
function
– Reduces pressure on facilities and concierge.
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IDENTITY
SOURCES
Detailed Reporting and Analytics
– Monthly or weekly reports sent via email or push messaging to all employees or facilities
– Busiest location comparison and events weekly update
– Busiest users
– Worst offender
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Extras…
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Find Critical/ High Value Assets: Aruba Tag
Aruba APs
and Sensors Aruba Tags
Target parameters and use cases
High level management and eliminate loss of assets
100 tags tracked in real-time per observer
2-year battery, 1-2 mins latency, 3-5 meters accuracy
Capabilities
Snap-on, zip-strap, mount-design deployment accessories
Aruba Tags mobile app to install and monitor tags
Centralized monitoring and firmware upgrades
Zone-based notifications with entry and exit
Group and label tags for common workflows
Real-time tag location data via mobile SDK and API
REMEMBER: Aruba Wifi Only!
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Meridian Integration with Chargifi:
• Measuring attendance in micro-spaces and enabling
desk booking with user return/ value
• Enabling Meridian navigation to a charging spot and
showing if it is in use.
• Future integration with Java based SDK
Vertical: All Partner: Chargifi
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Building Intelligence through Meridian: SpaceIQ
Vertical: Enterprise / Smart Office
Partner: SpaceIQ
SpaceIQ as the single source of truth for space assignments and
placemark definitions.
Meridian maps automatically updated with the right content as
SpaceIQ creates and updates points of interest and seat
assignments.
Meridian SDK allows the user mobile app to be updated in real-
time with latest map, resource, and people information.
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Examples:
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Real example! HPE Aruba Office ASQ London
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New app: CBRE 360:
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New Engage Partner! - OfficeApp
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Summary
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IDENTITY
SOURCES
Outcome after all of this: Your Secret Weapon for a Better Workplace
– Learn how meetings are impacting your company’s productivity and culture, and how to
improve them.
– Uncover how your space is being used, and then use the data to make facilities data-
based decisions using our in-app recommendations.
– Keep track of which meeting room technology is being used most, and which is causing
the most issues, impacting productivity of meeting participants and IT and facilities staff.
More than a meeting room booking system, HPE Aruba gives you intelligent tools
and powerful workplace analytics to optimize your most valuable resources:
Your people, places and technology.
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SMART DIGITAL WORKPLACE PARTNERSHIPS THOUGHT LEADERSHIP, BEST PRACTICES, TECH INTEGRATIONS
Global Real Estate
Next Gen UCC
Visitor Registration and Room
Reservations
ARUBAEDGE PARTNER PROGRAM
Lighting, Situational Awareness,
Space Management
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Thank you
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IDENTITY
SOURCES
Example Analytics 3
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IDENTITY
SOURCES
Example Analytics 4
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IDENTITY
SOURCES
Example Analytics 5
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IDENTITY
SOURCES
Example Analytics 6
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World Map
SpaceIQ
Confid
entia
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Example Space IQ Analytics:
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SpaceIQ
Confid
entia
l
Touch Screen Kiosk to Interact with Desks & Meeting Rooms