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Society of American Archivists’ Digital Archives
Specialist Program
Geof HuthCentral New York ARMA
Herkimer, New York | 29 April 2014slideshare.net/[email protected]
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Digital Archives Specialist curriculum
Certificate of the same name
Anyone who has completed this successfully
Not a certification program
◦ Archival certification is by ACA
What is DAS?
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Non-degree program to help one develop specialized knowledge in specific fields
Document demonstrating the achievement of that knowledge
Not a formal professional certification
◦ Such as CRM or CA
What’s a Certificate?
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SAA provides archival training
◦ To its members and others
Digital Archives was an SAA priority
Electronic records training still needed
DAS offers a coordinated training program
◦ Training and tools to manage digital records
The Reasons for DAS
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May 2010◦ Digital Archives Continuing Education Task Force
formed
◦ Charge: create detailed digital archives curriculum
Fall & Winter 2010-2012◦ Met in person in Chicago and via conference calls
February-May 2011◦ Report submitted and reviewed
May 2011◦ SAA Council approved Certificate Program
DAS Initial Timeline
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DACE Task Force
◦ Developed initial recommendations
◦ Set the general course for DAS
DAS Continuing Education Subcommittee
◦ Part of SAA’s Education Committee
◦ Developing the details of DAS
◦ Overseeing its development and expansion
DAS Development Groups
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Geoffrey Huth (chair, from New York State Archives) Jackie Esposito (Pennsylvania State University) Mahnaz Ghaznavi (Loyola Marymount University) David Kay (Little Airplane Productions) Helen Tibbo (ex officio, University of NC, Chapel Hill)
DACE Task Force Members
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Focus on born-digital records
◦ Not digitized records
◦ Focus students on the natively digital
Integrate e-records work into archives work
◦ Do not treated as a separate activity
◦ Demonstrate it as a vital element of archives
DAS Foundational Concepts
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A single educational vision
Structured curriculum
◦ Tiers
◦ Metadata on each course
Develop online system to review curriculum
Integrate learning across course offerings
Measure success of the program
DAS Structural Concepts
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1. Understand nature of electronic records
2. Communicate requirements, roles, and responsibilities
3. Formulate strategies for managing digital archives
DAS Core Competencies I
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1. Integrate new technologies within existing archival functions
2. Continue archival work with new technologies
3. Manage originals and access copies
4. Provide dependable services to customers
DAS Core Competencies II
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Archivist Practitioner
◦ Hands-on, front-line archivist who manages or will manage electronic records personally
Archivist Manager
◦ Archivist who has oversight over the work of other archivists and who may manage records directly
The Archivist Administrator
◦ Archivist who oversees archivist managers and ensures general capacity to manage digital archives
Key Audiences I
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IT professional◦ In charge of various levels of IT in an organization
and responsible for providing IT support to an archives
Legal professional◦ Responsible for providing legal advice and
support to an archives Librarian
◦ Responsible for publications and their use (including digital publications) and may also deal with digital archival records
Key Audiences II
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Museum professional◦ Responsible for management and use of
cultural and scientific artifacts who may have responsibility for digital archival records
Records manager◦ Responsible for the management of records of an
organization across their life cycle who also may have responsibility for the management of an organization’s archives
Key Audiences III
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1. Foundational Courses
◦ Essential skills
◦ Focus is on practitioners
◦ Information to implement in the next year
2. Tactical and Strategic Courses
◦ Skills to make significant changes in organizations
◦ Focus on managers
◦ Information to implement in the next five years
Four Tiers of Study (1 & 2)
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3. Tools and Services Courses
◦ Focus on tools and services for digital archives
◦ Focus on practitioners
◦ Information to implement immediately
4. Transformational Courses
◦ Skills to transform institutions into digital archives
◦ Focus on administrators
◦ Information to implement over the next ten years
Four Tiers of Study (3 & 4)
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Basic Electronic Records Basics of Managing Electronic Records Thinking Digital Standards for Digital Archives Beginner’s Guide to Metadata Appraisal of Electronic Records Digital Curation Arrangement and Description of E-Records I
Foundational Courses
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Electronic Records: The Next Step Accessioning and Ingest of Electronic
Records Arrangement and Description of E-Records II Digital Repositories Preserving Digital Archives Copyright Issues for Digital Archives Developing Specifications and RFPs for
Recordkeeping Systems
Tactical and Strategic Courses I
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Digital Archives and Libraries
Providing Access to Digital Archives
Inreach and Outreach for Digital Archives
Privacy and Confidentiality Issues in Digital Archives
Tactical and Strategic Courses II
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Archival Content Management Systems
Achieving Email Account Preservation with XML
Digital Forensics for Archivists
Using and Understanding PDF/A as a Preservation Format
Tools and Services Courses
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Information Architecture
Managing E-Records in Archives and Special Collections
Digital Curation Planning and Sustainable Futures
Transformational Courses
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Helpful knowledge about digital archives
Ability to integrate archives and RIM
Some courses incorporate RIM training
Provides some detailed technical training
Training in email and metadata management
Training on legal issues
Information on file formats and preservation
What’s for Records Managers?
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4 Foundational Courses
3 Tactical and Strategic Courses
1 Tools and Services Courses
1 Transformational Course
Nine Required Courses for DAS
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Take an assessment quiz before registering
◦ To determine if you need the training
◦ If not, don’t take that training
◦ Take only the test
Assessment Quizzes
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Option 1: Course + Exam◦ Take a ½-day, 1-day, or 2-day course
◦ Take and pass exam within a week
Option 2: Exam◦ Pay a small fee and test out
Option 3: Webinar + Exam◦ Take a 90-minute webinar
◦ Take and pass exam within a week
◦ Additional attendees need to purchase the exam
Three Ways towards Course Credit
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Within 24 months
◦ Attend the nine required courses
◦ Pass each course with score of 85% or better
Some may test out of Foundational courses
Pass a comprehensive examination
◦ Within 5 months of 24-month period
Renew certificate every five years
Completing DAS Successfully
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Exam will test all core competencies
Much longer that the post-course tests
Requires broad knowledge from candidates
Offered at various locations across US
First offered in March 2013
The Comprehensive Exam
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Fees vary Fees for members are cheaper
◦ $95 for ½-day
◦ $185 for 1-day
◦ $299 for 2-day
Package discount◦ 7 courses and exams at the regular rate
◦ And receive 2 free courses and exams
◦ For $1,265 total, saving $341
Costs
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Conference of Inter-Mountain Archivists (CIMA)
Midwest Archives Conference (MAC)
New England Archivists (NEA)
Society of Southwest Archivists (SSA)
Society of California Archivists (SCA)
New York Archivists Roundtable (NYART)
Society of Georgia Archivists (SGA)
Associations Hosted Full DAS
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A consortium in Philadelphia
Penn State
Association of College and Research Libraries
◦ With one week of courses in Syracuse
Any group can do this
◦ Contact Solveig De Sutter at SAA
Others Hosting Some Workshops
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Multiple-choice questions
Completed online
Can navigate the exam and change answers
Structure of Course Quizzes
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Webinars◦ 10 questions and 1 hour to complete
◦ One free quiz; others at $35/$55
Half-day Courses ◦ 15 questions and 90 minutes to complete
One-day Courses◦ 20 questions and 2 hours to complete
Two-day Courses◦ 30 questions and 4 hours to complete
Passing grade is 85%
Assessment Quiz Rules
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May retake the quiz within a week
◦ $35-member/$55 non-member retake fee
If you fail a third time
◦ Must retake the course (at a reduced rate)
◦ Then must retake the quiz
Quiz changes each time given◦ Many more questions exist than need for one quiz
If You Fail a Quiz
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961 attended DAS courses in last year
600 individuals have taken exams
55 individuals are at the six-course threshold
89 individuals awarded the DAS Certificate
DAS Participation
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Used test validation processes and principles Used a consulting psychometrician SAA DAS Subcommittee
◦ Took item writing analysis
◦ Developed job task analysis table of specifications
◦ Developed a key validation item analysis
◦ Developed standards for item writing
Applicants tested on the entire curriculum ◦ Except for Tools and Services courses
DAS Comprehensive Exam
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Has to be taken 29 months after first course
100 questions
Tests on three major domains
◦ Foundational: 55%
◦ Tactical and Strategic: 35%
◦ Transformational: 10%
Exam Details
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May retake examination within six months
Before subsequent retakes
◦ Must take additional course work
◦ Based on area of weakness identified in exam
If You Fail the Exam
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August 2013 (New Orleans)
November 2013 (Austin, Boston, Chicago, Cheney, Minneapolis, Nashville, and Provo)
February 2014 (Austin, Boston, Chicago, Fairfax, Los Angeles, New Orleans, and NY)
August 2014 (Washington, DC)
November 2014 (cities with at least 5 takers)
DAS Comp Examination Schedule
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Certificate expires in five years
Renewal requires taking 4 one-day courses
◦ 2 webinars equal a one-day course
◦ Up to 4 webinars allowed
Only 1course counts toward renewal in first year after receiving certificate
Only 1 foundational course toward renewal
Balance of courses, any combination of others
Renewing a DAS Certificate
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Still unknown
◦ Anecdotal evidence says some archives want it
Every job opportunity requires
◦ You prove the many values of yourself
◦ You demonstrate your knowledge
A DAS certificate demonstrates learning
◦ Employers may prefer DAS certificate holders
◦ Nevertheless, DAS still provides valuable training
Does Certificate Help Find Work?
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Visit SAA’s Website
http://www2.archivists.org/prof-education/das/
Talk to SAA’s Education Director
◦ Solveig De Sutter
Talk to DAS Course Instructors
For More Information
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These slides available at
slideshare.net/geofhuth