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A Practical Guide for Navigating the CloudsMary Leigh [email protected] | @mlmackie
Services
1 billionsmartphones, 4 years ahead of predictions
50%of enterprise customers are “on the road” to cloud
For the first time in modern history, workplace demographics now span
3generations
Microsoft’s productivity vision
OnlineOn Premises
Hybrid
Cloud on your terms
MessagingVoice & Video
Content Management
EnterpriseSocial
Reporting & Analytics
Best experience across devices
Integrated best-of-breed solutions
Microsoft enterprise-grade cloud
$3bn+ investment in cloud infrastructure
Dark Fiber between hubs with multiple international edge points
ISO27001, EU Model Clauses, HIPAA, FISMA
DC, physical, software
Benchmark setting Power Usage Effectiveness (PUE)
The Result: Data & People MotionAccess data any where, at any time, from any device.
For internal and external users.
RiskAwareness
RiskIgnorance
Never in all history have we harnessed such formidable technology. Every scientific advancement known to man has been incorporated into its design. The operational controls are sound and foolproof!”
E.J. Smith, Captain of the Titanic
And is not just the job of the CMO to manage…
Prolific global access and interaction Securing sensitive
information
“No raindrop believes it is responsible for the flood”
Internal
External
PartnersPlatforms
Global 3rd Parties
Deployment Opportunities: What are my options?
IaaS PaaS SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Windows Azure Overview
Virtual Machine IaaS offering
Competitive offering to AWS
Hyper-V architecture allows VHDs to be interchanged between on-prem and Azure
Synchronize images across regions
AWS overview
IaaS
Storage
Applications
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
What is important to you?
Control & Management Security & Reliability Anywhere Access
Why choose Office 365?
Configuration Work from anywhereWorry free IT
Focus: Office 365
Pros Cons
Single Management
Cost effective way to obtain SharePoint, Lync and
Exchange
Fastest way to deploy this technology
Storage Limitations
Features Missing
Online.Microsoft.com
Active Directory
Pros Cons
Outsource Lync & Exchange
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual Management
Multiple Authentication
Online.Microsoft.com
Active Directory
Microsoft
Office SharePointServer2007
Online.Microsoft.com
Active Directory
Collab
BI | Search | MySites Apps
Microsoft
Office SharePointServer2007
Apps
Pros Cons
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual SharePoint Management
Multiple Authentication
Active Directory
Pros Cons
Simple authentication
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual SharePoint Management
Microsoft
Office SharePointServer2007
Online.Microsoft.com
Active Directory
Pros Cons
Isolate external users from external content
Outsource authentication and firewall complexity
issues
Complexity of Publication / Replication
Collab
Collab
Publication
Replication
Planning Information Architecture
Be in the KnowOf your business, AND your data.
Identify organizational
data flows
Know and assess your trusted 3rd
parties
Locate & identify ‘Dark Data’
Prioritize and Classify your
data accurately
Think “Compliance for Dummies”
Policy enforcement…
Personal/My Sites
Governance
Vis
ibili
ty
Project/Team Sites
Community Sites
Portal
Information Architecture vs. Management
Information Architecture Information ManagementOrganize and describe contentMetadataStructureRelationships
InputsKnowledge Management teamLibrariansContent ownersSubject matter experts (SMEs)
OutcomesSite map (navigation)TaxonomySearchTargeting (audiences)
Manage the content & serviceAccess levels (permissions)
Lifecycle
Storage
InputsInformation management policies
IT usage policies
Regulatory environment
SLAs
OutcomesAccess levels
Records management
Compliance
Performance
@danholme
Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web ApplicationZone Service Application
Site collection
Sub siteSub site
IaaS PaaS SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Addressing Compliance in O365
ISO27001
EU Model Clauses/ EU Safe Harbor
Data Processing Agreement
Microsoft is the first and only major cloud based productivity to offer…
SiteCollection
HR
SiteCollection
Marketing
Site Collection
Intranet Home
Finance Marketing HR
Farm
Content DB Content DB Content DB
Constantly Onboarding Users
O365 cannot integrate with on-premise data storesO365 vs. On Prem feature sets
My SitesNo server-side code business solutions
Workloads are divided across separate SharePoint environments
Gradual transition to cloud
In most cases today, the integration is not quite seamless
On-Premises Farm
Content DB
SocialExtranet Teams* Teams Intranet Apps <LOB>
Content DB
Content DB
Content DB
Site Collection
Intranet Home
HRFinance Marketing
Services Farm
Site Collection
HR
Site Collection
Marketing
Site Collection
Finance
Search Metadata Profile BCS
Bill Baer – Sr. PMM MSFT – blogs.technet.com/b/wbaer
Ben Robb – Hybrid Challenges
Sam Hassani – Configuring SharePoint Hybrid End-to-End
Spencer Harbar – Identify Federation using Azure
Neil Hodgkinson & Manas Biswas – Hybrid Search
Fabian Williams – Hybrid BCS
Getting There: Migrating to the Cloud
Mixed Junk IN
Filter for CompliancePrioritize for Business Need
Structure for Governance
Organized
Gold OUT
Migration: Choosing Your Approach
ManualAutomated
How much content?How long? How much downtime can you tolerate?How much customization?“Big Bang” or scaled/phased approach?Loss of metadata / security acceptable?Who can help?Minimum requirements?Mappings available?Can we restructure?Maintain coexistence?
Assessment Migration Optimization
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3
Find your content and analyze the current environmentFind your content with pre-scan tool and provide tools for you to conduct an assessment on your existing environment.
Define the scope of migrationIdentify scope, relevant content and stakeholders
Discover any problems before running actual migrationFigure out problematic content types or other potential issues before running your actual migration
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Customize Entire Migration with Migration ProfilesMigration profiles allow you to customize your entire migration- from setting up user mappings to controlling the time for the migration to run
Ensure Smooth MigrationPerform test runs to ensure that your migration will sun smoothly
Job Monitor for Transparency into Migration JobsView and track migration project status through detailed job reports
Full Fidelity MigrationGranularly migrate content and preserve all metadata including security settings, attributes, and properties with full fidelity
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Take Full Control over Destination • Restructure the content within or across SharePoint environments of the same versions• Manage end of life for content and optimize SQL Server storage• Connect content from file shares • Backup and restore to protect the SharePoint environment• Report on how the SharePoint environment is being utilized• Automate the business approval process to make SharePoint as a service• Scan, report on, and remediate privacy, OPSEC/SSI, site quality, and accessibility errors and violations for
SharePoint environments
Customize the If NecessaryFurther tailor and customize destination environment as necessary to meet unique business requirements
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Wrap Up: Q&A
Understand the business case
Understand your options
Plan for flexibility – capability sets are evolving RAPIDLY
Use migration as an opportunity
Have an entry AND exit strategy
Think about the entire lifecycle of cloud content