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1 www.kinvolved.com
STARS, ATS, and KiNVOUnderstanding Your Data Systems
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2 www.kinvolved.com
ATSStudent Information
● Enrollment/Discharge
● Biographical
Information
● Contact Information
STARSAcademic Records
● Rosters
● Schedules
● Teachers
● Transcripts
What is the difference between ATS and STARS?
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3 www.kinvolved.com
ATS(Source System)
● Used by: Principal, AP, Administrative Staff
● System Limitations: Severe (Mainframe Interface)
● Data Type: Highly Secure (All PII)
STARS(Classroom, Admin, Client)● Used By: Principal, AP,
Programmers, Teachers, Academic Staff
● System Limitations: Some
● Data Type: Secure (Minimal PII)
Volume of data sent to STARS from ATS:
HIGH
Volume of data sent to ATS from STARS:
LOW
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4 www.kinvolved.com4 www.kinvolved.com How Does Data Get into KiNVO?
STARS
Clever(Automatic) KiNVO
ATS
Manual Upload
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5 www.kinvolved.com5 www.kinvolved.com What Data is Used in KiNVO?
STARS(via Clever)
● Student Info(name, OSIS, grade)
● Schedules● Rosters● Teaching
assignments● Teacher emails
(login)
KiNVO
ATS(via manual upload)
● Student Contacts● Contact
Information● Pre-K enrollment
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6 www.kinvolved.com What is “Clever”?
● Data Exchange Mechanism● Sends data from STARS (exclusively)● DOE can share STARS data with many vendors through one
process● DOE has rules for how data can be shared with Clever● Clever has rules for how it shares data with vendors● Kinvolved is dependent on how the DOE and Clever shares data
with us● Clever shares information with KiNVO but does not send data
back to the DOE
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7 www.kinvolved.com Uploading your RBIR
● Export RBIR from ATS ○ Download in .csv file format
● Select which contacts are uploaded to KiNVO○ Option to upload Adult 2 and 3
● Manual changes made in KiNVO will not be overwritten○ Phone number, language, email
● Student contacts that are not included in subsequent uploads will be removed○ I.e., if a parent is removed from ATS and an RBIR is uploaded,
the parent will be removed in KiNVO○ Conversations with historical contacts are NOT REMOVED in
KiNVO
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8 www.kinvolved.com8 www.kinvolved.com How Does Data Get back to the DOE?
STARS
KiNVO
ATS
Manual Upload
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9 www.kinvolved.com Attendance Policy in NYC DOE1
● DOE requires that schools take daily attendance in ATS
○ Daily Attendance = Daily Attendance Period in ATS
(selected by your school) ● Period Level records must be maintained in either ATS or
another system (such as KiNVO) based on your school’s Attendance Plan
1 Chancellor’s Regulation A-210
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10 www.kinvolved.com10 www.kinvolved.com
For NYC Data to get from STARS to KiNVO
❏ Finalize your current term rosters❏ Attach Outlook IDs to all teaching assignments❏ Verify the current term is the one that needs to be
loaded into KiNVO ❏ (i.e., for turnover from Term 1 to Term 2, current
term = Term 2)❏ 48 hours for data to sync fully:
STARS → Clever → KiNVO
STARS Finalization and Rosters in KiNVO
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11 www.kinvolved.com11 www.kinvolved.com Support for Term Rollover in KiNVO
If you do not see your current term rosters in KiNVO after the term rollover:
1. Email [email protected]. Include screenshots of all steps taken
a. Rosters have been finalizedb. Outlook IDs attached to teachersc. Display of current term
3. Include the date of finalization (if possible)
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12 www.kinvolved.com Reports in KiNVO
Broken down into 4 categories:
1. Attendance
2. Parent Communication
3. Student Communication
4. General
Additional Features
● Ability to pull reports for specific grades or courses
○ (i.e., 9th grade or Physics 1 Section 7)
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13 www.kinvolved.com Reports in KiNVO
Helpful Attendance Reports
● Basic Reversals Report
● Detailed Reversals Report
Helpful Parent Communication Reports
● Staff member communication rate of sending text message to
parents
● Parent communication rate of receiving and replying to text
messages
● Log of failed messages to parent contacts
General Reports
● Comprehensive School Summary