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Provided ByEmergency Communications
Division (ECD)
Virginia ■ April 9-10, 2019
Statewide Communication Interoperability Plan (SCIP)
Workshop: Day One
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Participant sign-in sheet (please spell out acronyms) Bathrooms Emergency exists Meeting materials Food Basic ground rules:
Please turn cell phones and other devices to vibrate One voice at a time Focus on recommended actions Silence implies consensus Follow the time guidelines Take breaks as you need them
Logistics
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Tom Crabbs, Statewide Interoperability Coordinator (SWIC)
Marty McLain, East Sector Supervisor, Emergency Communications Division (ECD)
Arlene Torres, Federal SCIP Lead, ECD
Scott Wiggins, Facilitator 1, ECD Support
Kate Lyons, Facilitator 2, ECD Support
Introductions
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Who is in the room? Name
Organization
Job function
Participate on SIEC or any Committees
Introductions
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Agenda Day One(Breaks planned for between modules)
9:00 Welcome, Introductions, Ground rules
9:10 SCIP Process
9:15 2013 SCIP Overview/Mission and Vision Statement Discussion
10:00 Governance: Discussion and Goals Development
11:00 Standard Operating Procedures: Discussion and Goals Development
12:00 Lunch
1:00 Technology: Discussion and Goals Development
2:30 Training/Exercises: Discussion and Goals Development
4:00 Usage: Discussion and Goals Development
5:30 Goals Round Up/Mission and Vision Statement Review
7:00 No Host Dinner- Location TBD
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Provided ByEmergency Communications
Division (ECD)
SCIP Process
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Changes in the communications landscape require a holistic approach to strategic emergency communications planning.
SCIP Program Outlook
Includes all technologies (LMR, NG911, Broadband, Alerts and Warnings)
Focused engagements to meet states’ needs
Longer-term support with strategic planning and implementation
Aligns to NECP and the Emergency Communications Ecosystem
Incorporates NGA Policy Academy Recommendations
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Emergency Communications Ecosystem
Reporting, & Requests for Assistance
Public Information Exchange
Incident Response and Coordination
Governmental Agencies(Federal, State, Local, Tribal, Territorial)
Public, NGOs, Private Sector
Governmental Agencies(Federal, State, Local, Tribal, Territorial)
Public, NGOs, Private Sector
Notifications,Alerts & Warnings
Interoperable Communications Capabilities
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Interoperability Continuum
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Provided ByEmergency Communications
Division (ECD)
2013 SCIP Overview and Survey Results
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Survey Results
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Provided ByEmergency Communications
Division (ECD)
Mission and Vision Statement Discussion
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Purpose: Describes what you do.
A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable
Mission
Updated Mission:
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Purpose: What you aspire to; should inspire. Produced from shared understanding of direction and intent. Serves as a center point in times of change.
A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders
Vision
Updated Vision:
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Provided ByEmergency Communications
Division (ECD)
Governance: Discussion and Goals Development
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Purpose: To clearly articulate the Statewide goals and objectives for delivering the vision Goals build on the vision and
mission by defining and prioritizing the broad direction in response to identified priorities and gaps Objectives build on goals by
identifying an actionable and measurable way of achieving them What do you want to put your
resources (time, effort, funds) towards in the few years?
Defining Goals and Objectives
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Governance
Goal Objective Owner Completion Date
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We will restart promptly at 11:00 am
Break
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Provided ByEmergency Communications
Division (ECD)
Standard Operating Procedures: Discussion and Goals Development
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Standard Operating Procedures
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
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We will restart promptly at 1:00 pm
Lunch
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Provided ByEmergency Communications
Division (ECD)
Technology: Discussion and Goals Development
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Technology
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
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We will restart promptly at 2:30 pm
Break
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Provided ByEmergency Communications
Division (ECD)
Training & Exercise: Discussion and Goals Development
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Training & Exercises
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
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We will restart promptly at 4:00 pm
Break
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Provided ByEmergency Communications
Division (ECD)
Usage: Discussion and Goals Development
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Usage
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
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We will restart promptly at 5:30 pm
Break
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Provided ByEmergency Communications
Division (ECD)
Goals Round Up/Mission and Vision Statement Review
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Completed earlier: Governance
SOPs
Technology (LMR, BB, NG9-1-1, AWS)
Training & Exercise
Usage
Is there anything we missed?
Defining Goals and Objectives
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Purpose: What you aspire to. Produced from shared understanding of direction and intent. Serves as a center point in times of change.
A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders
Vision
Updated Vision:
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Purpose: Describes what you do.
A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable
Mission
Updated Mission:
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Provided ByEmergency Communications
Division (ECD)
Wrap Up
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Agenda Day Two
8:30 Review and Refine Goals
10:00 SCIP Formatting
11:00 Final Issues
12:00 Workshop Complete
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SCIP General Email
Contact Information
CISA/ECD
https://www.dhs.gov/CISA
Marty McLain (202) 294-3789
Arlene Torres(703) 705-6375
NCSWIC/SAFECOM
https://www.dhs.gov/safecom/NCSWIC
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7:00 pm
Location TBD
No Host Dinner
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Provided ByEmergency Communications
Division (ECD)
Virginia ■ April 9-10, 2019
Statewide Communication Interoperability Plan (SCIP)
Workshop: Day Two
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Agenda Day Two
8:30 Review and Refine Goals
10:00 SCIP Formatting
11:00 Final Issues
12:00 Workshop Complete
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Provided ByEmergency Communications
Division (ECD)
Review and Refine Goals
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Goal Objective Owner Completion Date
Governance
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Goal Objective Owner Completion Date
SOPs
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Goal Objective Owner Completion Date
Technology
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Goal Objective Owner Completion Date
Training & Exercise
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Goal Objective Owner Completion Date
Usage
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Provided ByEmergency Communications
Division (ECD)
SCIP Formatting
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Provided ByEmergency Communications
Division (ECD)
Final Issues
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Implementation Plan
ECD will deliver a customized draft SCIP document with an updated vision and mission, as well as strategic goals and objectives based on the results of this workshop.
What is your approval process for the SCIP?
How often will the SCIP be reviewed and revised?
Evaluation/Progress Management
ECD will work with Virginia over the next 2-3 years to implement the SCIP through relevant TAs and other efforts as needed.
Next Steps
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Thank you for participating in this SCIP Workshop!
We value your input. Please submit a feedback form so we can continue to improve the SCIP process.
Wrap Up
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SCIP General Email
Contact Information
CISA/ECD
https://www.dhs.gov/CISA
Marty McLain (202) 294-3789
Arlene Torres(703) 705-6375
NCSWIC/SAFECOM
https://www.dhs.gov/safecom/NCSWIC
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Provided ByEmergency Communications
Division (ECD)
Back Up Slides