Steering Committee Meeting
For Period Ending: << YYYY-MM >>
Presented By: << Project Manager >>
Date: << YYYY-MM-DD >>
<< DTC – Project Name>>
Agenda Introductory Items Review Project Status
project budget, timeline, accomplishments
Key Risks and Issues Change Requests / Decisions Communications Update Implementation / Transition Update Overall Next Steps
2
Introductory Items
Introductions Review of minutes from last meeting Review of action items from previous
Steering Committee meetings
3
Review Project Status << Summarize the current status of the
project (project health). high-level scope, budget, schedule;
OCIO traffic lights (red, yellow, green) << discuss with OCIO Delivery Manager to determine if this is appropriate for the client department >>
provide brief explanation for deviations from green
provide pictorial representations if desired. >>
4
Project Budget << Provide a view to the budget figures
this month keeping the overall project budget in mind. If appropriate, provide original budget, actuals, projections, change request impacts, % budget spent etc. >>
<< *Note : Budget discussions may not be appropriate for some client departments. Discuss the relevance of this slide with the OCIO Delivery Manager. >>
5
Project Budget
Budget and Cash Flow (Fiscal 2012-13)Description Initial Projections Change
OrdersTotal Projected Actual
(to Dec-11)
Costs
Professional Services $0 $0 $0 $0
Hardware $0 $0 $0 $0
Software $0 $0 $0 $0
Training $0 $0 $0 $0
Travel $0 $0 $0 $0
Support $0 $0 $0 $0
Other Service $0 $0 $0 $0
Totals $xxx,xxx.xx $xxx,xxx.xx $xxx,xxx.xx
<<EXAMPLE – Delete additional slide>>6
Project Timeline
<< Provide a view to the project schedule and timelines (where are you now, what is completed, what remains, key start and end dates, etc.)
*Note: Display information in a manner that is appropriate for the audience (i.e. table format may be better than MS Project screen shots). >>
7
Project Timeline
<<EXAMPLE – Delete additional slide>>
Task Week of:
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
Task x MMM DD
8
Accomplishments
<< Highlight project accomplishments since last meeting – key deliverables, key milestones.
Unplanned activities this month. >>
9
Key Risks and Issues
<< Speak to any outstanding issues, open points, conflicts, risks, decisions etc. (use information captured in the RAAIDO.
Specify requests for assistance from the Steering Committee. >>
10
Pending Change Requests / Decisions
<< If / when applicable, review any pending change / decision requests. >>
11
Communications
<< If / when applicable provide an update on communication activities related to the project. >>
12
Implementation / Transition
<< If / when applicable provide an update on implementation / transition plans for the project. >>
13
Overall Next Steps
<< Review planned accomplishments for next period.
Keep in views. Next meeting logistics. >>
14
Questions
15