Strategic Sourcing Guidelines for
Capital Improvement Projects
The University of Kansas
Office of Design and Construction Management
August 18, 2015
Background
The University of Kansas (KU) Changing for Excellence (CFE) initiative included an analysis of KU’s
business practices and recommendations from the Huron Consulting Group on ways to potentially
improve efficiency in a number of business operations, including construction. Huron’s “Phase II
Business Case Executive Summary: Construction – All Campuses” (dated November 4, 2011),
available online at http://cfe.ku.edu/documents/phase2-Construction.pdf provides additional
background on projected cost savings and improved business practice recommendations.
A key component of this initiative is to implement a strategic sourcing program which will leverage
KU’s purchasing power across projects, departments and campuses, and will take advantage of
aggressively negotiated discount pricing for the procurement of goods and services for KU
construction projects. The Office of Design and Construction Management (DCM) has been tasked
with implementing this element of the KU strategic sourcing initiative.
The strategic sourcing initiative seeks to achieve maximum cost effectiveness and other long-term
benefits to KU in the procurement of materials and equipment for construction projects.
Preferred or Required Manufacturers and Vendors
The University of Kansas has identified manufacturers and vendors for specific goods and services
that are to be used as standard components in KU construction projects. This will result in a number
of benefits to KU, including:
More efficient and cost-effective operation, maintenance, repairs and replacement.
Improved operation and reliability of campus-wide networks and control systems.
Enhanced public safety and emergency responses.
Consistent and enhanced campus aesthetics.
Support of KU standards based on performance, initial cost and life cycle cost, and other
factors.
The University has negotiated contracts with preferred manufacturers and vendors, or has identified
other State of Kansas, cooperative or institutional contracts which provide discount pricing and other
benefits to the University, as identified in the attached table.
Preferred Manufacturers: KU prefers that materials from the indicated manufacturers be specified as
the basis of design and utilized on all KU construction projects. Project designers and contractors are
to incorporate them to the greatest extent possible in each capital improvement project.
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Required Manufacturers: Materials identified with an “RM” abbreviation in the “Required Mfr.” column
shall be specified and bid as no-substitution components from the indicated manufacturers only,
unless otherwise approved in writing by KU, strictly on a per-project basis.
Required Vendors: Materials and services that are available from a KU, state or institutional contract
shall be bid and procured solely from that source. The exception to this is if an alternate bid is taken
for procuring an item from a different source and it is determined during a review and comparison of
those competitively-bid alternates to KU’s contract prices included in the base bid, that it is in KU’s
best interests to accept that alternate bid.
Vendors identified with an “RV” abbreviation in the “Required Vendor” column are the only source that
the indicated materials can be purchased from for all KU projects.
Project Designer and Contractor Guidelines
Preconstruction / Design Phase:
The Architect/Engineer (A/E) serving as the project designer and, on CM At-Risk projects, the
Construction Manager (CM) shall review KU’s list of preferred manufacturers and vendors and shall
develop the design to include those components to the greatest extent possible and beneficial to KU.
If the A/E feels that materials from other manufacturers offer greater value to the University for the
Project, the A/E shall submit a written recommendation to utilize components from other
manufacturers or vendors, and shall review them with KU as early as possible during the design
phase, for written response and direction from the University.
Bidding Phase:
The A/E shall develop construction documents which clearly indicate items which are required/no-
substitution materials and services, and if applicable, required vendors for those materials and
services. The A/E shall assist KU and, on CM At-Risk projects, the CM in developing bidding
documents and bid forms which include provisions for bidders to submit alternate bids for materials
and services from vendors not on KU’s preferred vendors list.
The bid documents shall reference the KU, state, cooperative or institutional contract numbers, which
bidders shall provide to vendors, along with the specific KU project name and project number, when
requesting pricing utilizing the terms of those contracts; example project: School of Business – New
Building, KU #234-8585. Vendors shall provide pricing which is more competitive than KU’s standard
contract terms, if available at the time of bidding due to prevailing market conditions, vendor incentive
programs or other factors.
The A/E and, on CM At-Risk projects, the CM shall review and evaluate the competitively-bid
alternate pricing with KU’s vendor contract pricing included in the base bid and shall recommend an
award of bid based on whichever appears to be in KU’s best interests. This evaluation shall include
consideration of lowest initial cost, as well as life cycle costs, operating costs, ease of maintenance,
contractual incentives, delivery time and other relevant issues.
DCM shall track cost savings from strategic sourcing and other cost reductions/costs avoided for each
project.
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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KU Preferred or Required Manufacturers and Vendors List
(Organized by CSI specification section numbers; required manufacturers & vendors are indicated by an “RM or RV” abbreviation)
Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Div. 4 - Masonry
Masonry restoration products
Prosoco -- NA -- NA
Restoration mortars Hahn RM NA -- NA
Installation/Maintenance See above See above
Mid-Continental Restoration Restoration
Waterproofing Contractors
Western Waterproofing
KU #15010313
Paul Underwood [email protected]
620-223-3700 David Falley
[email protected] 785-478-9538
Eric Birch [email protected]
816-241-0424
Div. 7 – Thermal and Moisture Protection
Roofing -- --
Centimark or
Diamond Everley Or
Kaw Roofing & Sheet Metal
RV KU # 14010121
Don Fazio [email protected]
913-693-4130
Mark Gwaltney [email protected]
785-843-3433
John Daly [email protected]
913-371-6100
8
Div. 8 - Openings
Door closers LCN -- NA -- NA
Geared hinges Select NA -- NA
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Doors/Frames/Hardware Various
D.H. Pace dba Overhead Door
Co of KC Dorma USA dba
Montgomery Door Controls
RV KU #14010200
Steve Whitfield [email protected]
816-918-6100 Michael Honeyman
[email protected] 785-234-4242
Keys and cylinders Medeco (KU)
RM
Intermountain Lock &
Supply/CBS Manhattan
RV KU # 14010105
Brent Bown [email protected] 1-800-453-5386
Mike Waggoner [email protected] 913-845-3345
Keys and cylinders BEST (Housing) RM
Intermountain Lock &
Supply/CBS Manhattan
RV KU #– 14010105
Brent Bown [email protected] 1-800-453-5386
Mike Waggoner [email protected] 913-845-3345
Mortise locksets Corbin, Sargent,
or Schlage -- NA -- NA
Panic hardware Von Duprin, or Sargent
RM NA -- NA
Div. 9 - Finishes
Carpet/VCT/wall base/moldings and
installation Various National Flooring RV KU #36951130
Kamela Compton [email protected]
316-263-0038 5
Carpet Various
Interface Americas, Inc
Mohawk Carpet Distribution, Inc. Shaw Industries,
Inc.
RV KU #14010189
Katie Sweetin [email protected]
816-673-5771 Roy Glazer
[email protected] 913-486-4863
Michelle Masters [email protected]
785-806-3894
13
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Painting Various -- Brotherton
Painting LLC, Blue Bear Inc.
-- KU #15010280
Daryl Brotherton [email protected]
785-979-3450 Lotus Millin
[email protected] 913-441-1717
Resilient Flooring Armstrong
ISC Surfaces Tandus Centiva
-RM- NA KU #14010243
Sarah Anning [email protected]
1-816-604-8532 Kristan Kettering
[email protected] Jenny Wolff
[email protected] 1-913-558-8531
14
Div. 10 - Specialties
Toilet partitions (resin) Santana -- NA -- NA
White/Chalk boards Claridge,
or Magnatag -- NAClaridge -- NAKU #13030012
Kristi Popin 972-247-8075
Div. 11 - Equipment
Fume hoods Labconco RM Fisher Scientific RV KU #23316997 Rich Grabbe
913-314-4425 1
Parking access control gates
T2 RM T2 RV KU #130100687 1-800-434-1502
Div. 12 - Furnishings
Countertops and sinks (epoxy resin)
Durcon RM Fisher
Scientific RV KU #23316997
Rich Grabbe 913-314-4425
1
Furnishings TBD -- TBD -- TBD
Furniture (classroom and educational)
Various -- Kruger
International RV KU #14050001
Craig Karges [email protected]
913-239-9439 6
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Furniture (Lounge, Library, Dining
Various --
BA Designs, LLC Contract
Furnishings, Inc. Scott Rice Office
Works Spaces, Inc
Business Interiors by Staples
RV KU #14010194
Lee Kimsey [email protected]
785-267-8100 Charles Johnson
[email protected] 816-931-0900
Stacy Roth [email protected] 913-227-7727Lene Yeo [email protected]
913-894-8900 Derek Majors
[email protected] 816-504-2514
12
Furniture (Office Systems, Task/Guest
Chairs, Case goods, Filing & Storage)
Various --
BA Designs, LLC Contract
Furnishings, Inc. Designed Business
Interiors, Inc Encompas
Scott Rice Office Works
Business Interiors by Staples
RV KU #14010182
Lee Kimsey [email protected]
785-267-8100 Charles Johnson
[email protected] 816-931-0900
Mark Fraser [email protected]
785-233-2078
Taylor Stucky [email protected]
816-300-1122 Stacy Roth
[email protected] 913-227-7727 Derek Majors
[email protected] 816-504-2514
11
Laboratory shelving materials
Trespa RM Fisher
Scientific RV KU #23316997
Rich Grabbe 913-314-4425
1
Partition systems (full height demountable)
DIRTT RM SPACES RV KU # 14010161 Vicki Allenbrand
[email protected] 913-894-8900
4
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Partition systems installation
DIRTT RM KU Construction
(first right of refusal)
RV NA Tim Browder
[email protected] 785-864-4981
4
Div. 14 – Conveying Equipment
Elevators
Otis, Schindler, Thyssen-Krupp,
Dynatron/Minnesota Elevator
--
Vendors must provide non-proprietary systems &
components
-- NA --
Div. 21 -Fire Suppression
Fire alarm systems SimplexGrinnell RM SimplexGrinnell RV KU #13010066 Cliff Price
[email protected] 785-217-1200
3
Fire hydrants Waterous Pacer,
or Mueller RM NA -- NA --
Fire sprinklers SimplexGrinnell -- SimplexGrinnell -- KU #13010066 Cliff Price
[email protected] 785-217-1200
--
Div. 22 - Plumbing
Backflow preventers Watts RM Reeves-
Wiedeman RV Kansas #36105
Ted Wiedeman [email protected]
816-423-4820 --
Drinking fountains, bottle fill stations
Elkay -- -- -- -- -- --
Faucets, lab service valves
Chicago Faucets -- VWR -- E&I #01163 1
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Mechanical, Electrical, Plumbing
-- --
Central Mechanical
Construction
Or
McElroy’s, Inc
Or
P1Group
RV KU #14010155
Mike Pearson [email protected]
785-537-2437
Wade Jueneman [email protected]
785-266-4870
Chris Champagne [email protected]
785-843-2910
10
Pumps Bell & Gossett -- Blackmore &
Glunt -- TBD
Jeff Slaven 913-469-5715
Sinks, urinals, water closets
Kohler -- Grainger -- KU #28655755 Zachk Barron
[email protected] 816-489-3023
1
Water heaters Aerco -- Blackmore &
Glunt -- TBD
Jeff Slaven 913-469-5715
--
Div. 23 – Heating, Ventilation & Air Cond.
Air handling units Trane/York RM Trane/JCI RV
Trane - TCPN #5045
York -– TBD #87057
Trane-Greg Schnakenberg [email protected]
913-599-4664 JCI-Tim Swope
[email protected] 785-267-0801
--
Air separators Spirotherm Summers &
Assocs. --
Kansas (ESU) #36100
--
Building Automation Controls
Johnson Controls, or Automated Logic
RM
Johnson Controls, or Control Services
Company
RV KU #87057(JCI),
or KU #29064170 (AL)
JCI-Tim Swope [email protected]
785-267-0801 Control Serv – Matt Adamson
[email protected] 816-600-5807
3
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Chillers Trane/York RM Trane/JCI RV
Trane - TCPN #5045
York -– TBD #87057
Trane-Greg Schnakenberg [email protected]
913-599-4664 JCI-Tim Swope
[email protected] 785-267-0801
--
Cooling towers Marley
/McQuay
RM Midwest
Machinery/SPX Technologies
RV 14010268 Jerry Robison
[email protected] 913-438-1919
--
Fume hood variable air volume control systems
Phoenix Controls RM Associated Air
Products RV KU #13010034
Dan Bukovaz [email protected]
913-207-5684 --
Mechanical, Electrical, Plumbing
-- --
Central Mechanical
Construction
Or
McElroy’s, Inc
Or
P1Group
RV KU #14010155
Mike Pearson [email protected]
785-537-2437
Wade Jueneman [email protected]
785-266-4870
Chris Champagne [email protected]
785-843-2910
10
Terminal boxes, diffusers, grilles
Titus -- Triangle Sales -- NA --
Water chemical treatment
Nalco RM Nalco RV KU #14010113 Michael Mixon
[email protected] 816-214-1783
--
Div. 26 - Electrical
Ballasts Advance Transformer -- Stanion
Wholesale Electric
-- KU #28655755 Janice McNabb, 785-841-8420,
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
BTU meters Onicon RM Johnson Controls -- TBD JCI-Tim Swope
[email protected] 785-267-0801
--
Emergency generators Generac -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Exit signs, emergency light fixtures
Dual Light -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Exterior light poles Valmont-Lexington RM Stanion RV KU #28655755 Janice McNabb, 785-841-8420,
Exterior lighting fixtures (metal halide)
KIM Lighting RM Stanion RV KU #28655755 Janice McNabb, 785-841-8420,
Exterior lighting fixtures (LED)
McGraw-Edison/ Cooper Lighting
RM Stanion RV KU #13010009 Janice McNabb, 785-841-8420,
Interior light bulbs Phillips Lighting -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Interior light fixtures H.E. Williams -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Mechanical, Electrical Plumbing
-- --
Central Mechanical
Construction
Or
McElroy’s, Inc
Or
P1Group
RV KU #14010155
Mike Pearson [email protected]
785-537-2437
Wade Jueneman [email protected]
785-266-4870
Chris Champagne [email protected]
785-843-2910
10
Medium voltage switchgear
S&C Electric Co. RM Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Occupancy sensors Wattstopper,
or Hubbell -- Stanion -- KU #28655755
Janice McNabb, 785-841-8420, [email protected]
2
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Panel boards, PowerLogic meters
Square D RM Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Switchboards Square D RM Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Photocells Tork -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Timers Intermatic -- NA -- NA
Track lighting Juno -- Stanion -- KU #28655755 Janice McNabb, 785-841-8420,
Wiring devices Leviton,
or Hubbell -- Stanion -- KU #28655755
Janice McNabb, 785-841-8420, [email protected]
2
Div. 28 – Electronic Safety & Security
Access control & card swipe systems
CBORD RM Capital
Electric/KU Construction
RV KU #23662373
Ron Kneib [email protected]
816-329-8340 Tim Browder
[email protected] 785-864-4981
--
Closed-circuit TV cameras
Pelco RM Capital Electric RV KU #23662373 Ron Kneib
[email protected] 816-329-8340
--
Div. 32 – Exterior Improvements
Accessible detectable warning pavers
Endicott Clay Products
RM NA -- NA --
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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Materials /Services Description
Acceptable Manufacturers
Req’d Mfr. Vendor
Under Contract Req’d
Vendor Contract Type /
Contract Number Vendor Contact Person (Name, Email, Phone)
Notes
Landscaping Services -- --
Hermes
Landscaping
Or
Lawrence
Landscape
Or
Turf Design
RV KU # 13010046
Eric Soriano [email protected]
913-888-2400
Leonard Bremenkamp [email protected]
785-843-4370
Lindsey Richardson [email protected]
913-764-6531
9
Outdoor Benches Dumor RM Dumor RV TBD --
Outdoor Tables Landscape Forms RM Landscape Forms RV 15010332 Carrie Miles
800-430-6206 x1206
Paving, utilities -- --
King’s
Construction
or
Kissick
Construction
or
RD Johnson
Excavating
RV KU #13010075
Dale Ping
785-863-2534
Jim Kissick
816-363-5530
Roger Johnson
785-842-9100
7
Trash/recycle
receptacles,
ash urns
Petersen
Manufacturing
RM
Petersen
Manufacturing
RV KU #14010132 Rick Carstensen
--
Notes:
Strategic Sourcing Guidelines for KU Capital Improvement Projects August 18, 2015
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1) 3% rebate to KU on total annual sales.
2) 0.5% rebate to KU on total annual sales made directly to KU.
3) KU/state contract which includes installation by the vendor or by the vendor’s pre-approved, pre-qualified subcontractors.
4) Other landscape partition systems can be used if more appropriate for a particular project, but preference shall be given to using DIRTT systems if
suitable for a project and if specified, DIRTT shall be a sole-source manufacturer and vendor while KU Construction will have first right of refusal to
perform installation. 1% quick pay discount (15 days); 2% rebate on total annual material sales of $250,001-$750,000; 3% if $750,001-$1,500,000;
5% if $1,500,001 and over.
5) National Flooring: 1% rebate on total annual material sales if $200,000 and over.
6) Kruger International: 1% rebate on total annual material sales if $100,000-$199,999; 2% if $200,000-$299,999; 3% if $300,000 and over.
7) King’s Construction: 2% quick pay discount (15 days); 1% rebate on total annual sales if $750,001-$1,500,000; 2% if $1,500,001 and over. Kissick
Construction: 2% quick pay discount (20 days); $20,000 scholarship contribution for every $2,000,000 awarded. RD Johnson excavating: 1% quick
pay discount (10 days); 1% rebate on total sales if $500,001-$1,000,000; 1.5% if $1,000,001-$2,000,000; 2% if $2,000,001 and over.
8) Centimark: 2% back on all purchase. Diamond Everley: 1% quick pay discount (20 days); ½ % rebate on sales $500,001-$1,000,000; 1% if
1,000,001 and over.
9) Lawrence Landscape: 1% rebate on annual volume $50,001-100,000; 2% on $100,001-150,000; 3% on $150,001-200,000; 4% on $200,001-
250,000; 5% on volume $250,001 and above. Turf Design: additional discount by project amount, 2% on projects up to $50,000; 3% on $50,001-
200,000; 4% on $200,001-500,000; 5% on $500,001-1,000,000; 6% on $1,000,001 – 2,500,000; 7% on projects $2,500,001 and above.
10) Central Mechanical: 2% quick pay discount (20 days); ½ % rebate on sales $500,000-999,999; 1% on $1,000,000-1,499,999; 1.5% on $1,500,000-
1,999,999; 2% on $2,000,000-2,999,999.
11) Rebates vary based on vendor and product line purchased.
12) Rebates vary based on vendor and product line purchased.
13) Interface Americas: 3% rebate on product quarterly; Mohawk Industries: 2% rebate on product quarterly; Shaw Inc: 3% rebate after $100K in
product.
14) Armstrong must be purchased through local distributor. Pricing is guaranteed by manufacturer, but is subject to markup and delivery by
installer/contractor.