Download - Sustainability Officers Project Management Toolkit- Organizational Tips for Long-Term Sanity
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SUSTAINABILITY OFFICERS PROJECT MANAGEMENT TOOLKIT- ORGANIZATIONAL TIPS
FOR LONG-TERM SANITY
Mieko A. OzekiThe University of Vermont
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UVM Office of Sustainability
Projects Coordinator since 2008 and 2nd full-time employee in UVM’s Office of Sustainability.
Charged with creating a structure and implementing a system for managing projects and programs in our department.
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Visionaries & Pioneers
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Premise
At conferences like AASHE, we gain knowledge of:
Best practices Lessons Learned Core concepts of campus sustainabilityBecoming a change agent
But rarely do we hear about best practices on how to organize and manage the numerous projects we implement on our campuses.
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Does managing campus sustainability projects look like this for you?
Climate Action Plan
GHG inventory
Paper Policy
StudentGreen Fund project
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Or does the digital version look like this?
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Sane Project Management
Source: Ebaum’s World
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Principle #1: Look at your sustainability agenda from 30,000+ feet
Develop a work plan that captures the areas you’ll address during the academic year.
Use AASHE STARS as a: ① Framework for your work plan, ② Metric to hold yourself, your department,
and institution accountable.
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From brain dump…
From 30,000+ Feet
To mind mapping
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Individual Group
Work Plan
Make your work plan public
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Principle #2: Find tools that work for you (and your team)
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When selecting a PM tool
It should be:-Accessible-Web-based-Cloud-based
Source: http://jeannekolenda.com
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When selecting a PM tool
It should not break the bank.Monthly or annual costs should be low, preferably free!
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When selecting a PM tool
- Function and makes sense to you and your team- Easy to use- Accommodates internal & external collaborators
External PartnersInternal Partners
Core Users
• Who are your external partners?
• How do they work? • What is the group
culture?• Who are your
internal partners? • How do they work?• What is the group
culture?• Who is your core
group? • How do they work? • What is the group
culture?
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Once you select the tool…
Give your PM tool a test drive for at least a month.
Customize the PM tool to your groups management needs.
Take the time to train collaborators and/or your staff on how to use the tool.
If the tool doesn’t work for your group, retool and look for a system that works for you.
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UVM’s Project Management System: 37 Signals Suite
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Questions
What systems do you have in place to manage your projects and programs?
Is it well-organized and manageable?
Are you able to collaborate with internal and external partners with the system you have set-up?
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Thank you
Mieko A. OzekiSustainability Projects Coordinator
www.uvm.edu/sustainability