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Vendor Handbook 2014 - 15
About our open-air Fresh Markets
EachMarketislocatedinadifferentareaofTampaBaythatcansupportourmission.Theyarelocatedinpedestrian‐
friendly,outdoorlocationsthatcanhostopen‐airMarketsfeaturingaminimumof50+Vendorssellingonlyfresh,local,homemade,handcraftedandeco‐friendlyproducts.Withtheseofferings,eachFreshMarketintendstodrawresidentsandvisitorstothatareaandtoboostthelocaleconomy.EachFreshMarketprovidesavenueforlocalgroups,
businesses,andnon‐profitorganizationstointeractwiththecitizenryandstrengtheningcommunityspiritthroughthemarketplace.
Market Mission
ACorporationWhosePrimaryPurposeIstosupportalocally‐basedfoodsystemthatimprovespublichealthandwell‐beingbyincreasingdietaryintakeoffreshfruitsandvegetables,
ToimproveaccesstofreshfruitsandvegetablesbyallresidentsoftheTampaBayarea,specificallylimitedresourcefamilies,toenhancethecapacityforsustainablefoodproduction,processing,anddistributionbyaddressingthe
educationalneedsofproducers,
Tosupporttourismandeconomicdevelopmentintheregionbyprovidingaprofitableretailoutletforlocalagricultureproducers,artisans,crafters,foodvendorsandtheirgoods,
Andfinallystrengthenthesocialfabricofthelocalcommunitybyincreasingawarenessandsupportoflocalagricultureandthearts.
EachFreshMarkethostedbyTampaBayMarkets,Inc.isoperatedbytheMarketManagementTeam:
TiffanyA.Ferrecchia,ExecutiveDirectorofOperationsandMarketingGregBarnhill,ExecutiveDirectorofFinanceandOperations
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How to qualify to be a Vendor
ItisnecessaryforaninterestedpotentialvendortocompleteaVendorApplicationinitsentirety,providingdetailsandseveralphotosoftheitemstheywishtosellatthemarket.Iftheapplicationisnotcompletedcorrectlyitwillnotbereviewedforpossiblevendorspace.
*EachMarketonlyacceptsproductsthatdonotdirectlycompetewithmerchantswithinthatparticulararea.This
includesallJewelrythatisnothandmadebythevendorandmostreadytoeatfoodsthatthemerchantscurrentlyprepare.
EachFreshMarketisspecificallylookingforVendorswhoselllocallyfarmedproducts,dairy,freshflowers,herbs,gourmet,ethnicoruniquetakehomefoods,spiceblends,condiments,locallymadeand/orhandcraftedproducts,
organicand/oreco‐friendlyproducts.
How to Apply to be a Vendor
ApotentialvendorwillneedtocompleteanonlineVendorApplicationattachingpictures,and/orsamplesandsubmit
therequesttothemarketmanager.
Allrequestscanbesubmittedbyusingouronlineapplicationsystem.PleasevisitourWebsiteandclickon“HowtoBecomeaVendor”tobedirectedimmediately.
Allproductsamplesandadditionalpicturescanbesentto:TampaBayMarketsAttn:TiffanyFerrecchia:P.O.Box290888TempleTerrace,FL33687‐0888.
AllapplicationsfortheMarketmustcontainbusinessname(ifapplicable),contactperson(s)name,mailingaddress,
phonenumber,e‐mailaddress(wheneverpossible)andsignatureofaresponsibleperson.Theapplicantshallacknowledgetheapplicantorganizations’liabilityfordamages(includingthecostsforclean‐upand/ordamagestopropertybelongingtomerchants,tenants,orthepropertyhostingthemarket).
TheApplicationmustincludeacompletelistofitemstobesold.EachApplicationwillbeacceptedbasedonthePrimary
Product LinelistedontheApplication.
*Primary Product Line definition: Primary Product Line is the product that takes up 80% of a Vendors booth space at the Fresh Market. Vendors selling various Product Lines who apply at the Market will be accepted based on the total type of
products listed, if the products can sell in the market and/or if the products listed are duplication or not to what is currently being sold at the Market.
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Application Response Schedule
Duetothesignificantvolumeofapplications,theprocessingofapplicationsishandledaccordingtothefollowingschedule.
•Applicationsreceivedbythefirstofeachmonthwillberepliedtobytheend ofthatmonth.
•Applicationsreceivedatanypointduringthemonthwillberepliedtobytheendofthefollowingmonth.
•ApplicationsreceivedbetweenMay15andSeptember1willberepliedtobySeptember15.
*FillingoutanApplicationdoesnotguaranteeplacement.
IfaVendorisapprovedforspace,thenthemarketmanagerwillsendanapprovalletterviaemail.ThenewVendorwillthenbereservedforamarketspaceontheapproveddaystheyrequestedontheirApplicationandthenapayment
mustbereceivedforthedaysthatvendorisscheduledtorentspace.
Our Vendor Viewpoint
ItisourintenttoestablishandmaintainavendorkinshipaswellasacommunitygatheringplaceateachFreshMarket.
Theformulaforasuccessfulmarketiscooperativespiritcombinedwiththesuccessofvendorstocreateamemorableexperienceforreturncustomers.Aspartofourdedicationtocreatingthisformula,wewillcontinuouslyexploreallvendorsboothdisplays,productqualityanddemonstration.Wewillofferconstructivecriticismandfeedbackabout
products,presentationandcharacterwhenpreferred.AttheTampaBayMarkets,weknowthatconsistentdevelopmentandsupportwillhelpthemarketmatureasawhole.
Weencourageallvendorsto:
Offerthehighest‐qualityproducts. Setfairprices. Displayyouritemsinaneat,well‐organized,&eye‐catchingmanner. Providesamplesifpossible. Befriendly,courteous,andrespectfultocustomers.Talktothem! Learnaboutandsupportothervendorsaroundyou. Handoutflyersorbusinesscards. Usebright,eye‐catchingsignage.
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The Vendor Products We Accept
TampaBayMarketsgivesprioritytovendorswhocanprovidelocallyfarmedproductsandhomemadeandhandcraftedreadytoeatfoods,takehomefoods,andartisanmadeproducts.InordertomaintaintheintegrityandvisionofTampaBayMarketsallvendorsproductsmust
containthefollowingproductsbelow.
Allproductsareacceptedandprioritywillbegivento,inthefollowingorder:
AgriculturalProducts
LocalFarms:WeareveryinterestedincultivatingrelationshipswithlocalfarmersaswellassupportingtheexpansionoftheirsalesforFlorida.Our“FarmtoFreshMarket”campaignoffersfreespacetolocalfarmersat
themarketoftheirchoiceforthefirst3consecutiveevents.Thevendorfeeisthendiscountedto$25.00pereventtheyparticipatein.*TheSeminoleHeightsSundayMorningMarketoffersFREESPACEtofarmersyearround.Pleasecontactthemarketmanagerfordetails!
ProduceResale:AteachmarketwehaveonemainProduceResellertosellconventionalproduceatthemarket.Wegiveprioritytothoseresellerswhocanfocusonlocalproduceresale.
LocalGrowers:PriorityisgiventolocalgrowersV.S.resellers.
PlantVendors:Evaluationisbasedonthesolecharacteroftheirplants,andhowuniquetheplantsarecomparedtoexistingplantvendorsatthemarket.
Licensing:Itisthevendor’ssoleresponsibilitytocarrytheappropriatelicensewiththeDivisionofPlant
IndustrywiththeFloridaDepartmentofAgriculture.
Take‐HomeFoods&ReadytoEatFoods
HealthyFoods:Freshlypreparedorpackagedorganicand/ornaturalfoods&productsthatmanifesthealthyeatingandwell‐being.Foodsthataremadewithlowsugarornaturalsugars,andfoodsthatareproduced
withouttheuseofpreservatives,additives,and/orhormones. UniqueFoods:Ethnic&culturalfood,spices,dressings,jellies,jams,driedorpickledfruits&vegetables,family
recipes,andfoodsmadewithunusualingredients.
BakedGoods:Homemadeorfreshlypreparedorbakedpastries,breads,muffins,bagels,desserts,cakes,pies,sconesetc…
HandCrafts*80%ofallitemssoldwithinastallspacemustbemadebythevendor.Iftheyarenotmadebythevendor,theymustbeeitherEco‐FriendlyorCertifiedFairTrade.*AlthoughweacceptvendorswhoresellproductsthatareEcoFriendlyorFairTrade,pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitis
moreofapriorityforustobookvendorswhoactually“make”theproductstheysell.
ProductPriority:ThemainspotlightoftheFreshMarketisconnectedtofoodandplantvendors.Craftvendorsareanenhancementtothecoreproductsatthemarket,astheyprovidevarietyandvibrancytothemarket.Craftsmadebythevendorthemselvesaregivenstrongpreference,asitisourintentiontosupportlocal
craftspeople,e.g.thecottageindustry.*Itemsforresalearegenerallynotaccepted. ProductType:Pottery,Glass,Clothing,Jewelry,PersonalCareProducts,Art,Photography,andClothingareall
accepted.FairTradeCrafts;craftsthataresoldwithadirectconnectionbetweenthevendorandthe
craftsman.FoodRelatedCraftsincludingcookbooks,kitchenutensils,tablelinens,aprons,etc…areacceptable,eveniftheyarenotmadebythevendor.
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AttendanceRotation:ApprovedCraftVendorswillbescheduledaccordingtoproductpriorityandmostwillbescheduledonarotatingbasis.*Pleasecontactthemarketmanagerdirectlyformoreinformation.
HomemadeSoap/Bath&BeautyProducts*Wehaveroomfor2‐3uniqueSoap/Bath&Beautytypevendorsateachmarketweoperateaslongastheirproductsdonotcompetedirectlywithoneanother.Thisisavendorcategorythatfillsquicklyateachmarketweoperate.
In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of
our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to be sold at on or more of the markets we operate.
WeunderstandthatmanufacturersorvendorswhocreateSoapsorBathandBeautyProductsareheldresponsiblefor
creatingsafeproducts.Inordertomakesurethatourvendorsarelabelingtheirproductscorrectlywehavestrengthenedtheapplicationprocessforvendorsinthiscategory.Pleasetakenoteofthefollowingwhenapplyingtoamarket:
a. Download and read the Tampa Bay Markets Rules and Regulations for Soap / Bath Vendors. b. Before applying please send a sample of one of every product you intend to sell at the market for testing and
label inspection to: Tampa Bay Markets, Inc. Attn: Tiffany Ferrecchia 107 West Wilder Avenue Tampa, FL 33603. *Please include your contact email and phone number. An email will be sent within 7 days of the product receipt containing feedback on your product/s. Advice on what market to apply to will be also given at that time.
c. When applying to a market please make sure you check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume.
d. After applying and upon your first “Screening Date Approval” your product will be inspected to make sure that it is labeled according to the FDA or CPSC Rules and Regulations. If your product is not labeled properly you will not be allowed to sell it at the market.
Eco‐FriendlyorGreenProducts*AlthoughweacceptvendorswhoresellproductsthatareEcoFriendlyorFairTrade,pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitismoreofapriorityforustobook
vendorswhoactually“make”theproductstheysell.
TampaBayMarketsoperateswithstrongfocusonsustainability,andintendstoprovideavehicletoeducatethecommunityontheimportanceofgoodhealthaswecreatemorebusinessopportunitiesandresidentialbenefits.
*PleasecontactusdirectlytodiscussmoreinvolvementandthepossibilityofpromotionsduringourEventDays.
VendorType:Energysaving,environmentallyfriendlyproductssuchas:non‐toxicpesticides,cleaners,compostsoilormachines,recycledevices,gas‐friendlyvehicles,bikes,mopeds,recycledclothing,reusablecontainers,
etc…
ServiceVendors
VendorType:Wecommonlyacceptservicevendorsiftheserviceisconductedatthemarket,forexample:
CookingDemonstrations,FacePainting,Henna,Massage,andKnifeSharpeningetc…Wedonotacceptapplicationsforbusinesseswishingtopromoteservicesprovidedinsomewhereelse,
howeverwedoofferbusinessestheoptiontosponsortheMarket.Allinterestsmustbeemailedto
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Vendor Product Overlap Inordertomaintaintheintegrityandvisionoftheeventwemustinsistonwhatweconsider“FairEventRules”.*Allvendorbooth/displaymustconsistof80%oftheirmainproductline.(I.E.‐IfmymainproductlineisCheesethan80%ofwhatIamsellingshouldbeCheese)*Understandablytherewillbeproductoverlapbutthatshouldonlyaccountfor10‐20%ofyourbooth/displayitems.(I.E‐80%cheeseandperhaps10%Sausageand10%GoatsMilk)Thesepercentageswillkeeponevendorfrominfringingonanothervendorsmain product line.*Ifavendordoeshaveoverlapitems,allpricesmustbesimilartolikeproductsofothervendors.Pricegaugingandundercuttingwillbefrowneduponandnoted.Itisourrecommendationthatallvendorscarefullydistinguishtheirproductagainstexistingproductsattheeventbeforeapplying.*Uniquefooditemsthatarenotcurrentlyattheeventwillbegivengreaterpriority.*Productssuchasfarmedfruits,vegetables,herbs,honeyanddairyaretheonlyexceptiontothisruleaswelooktoexpandandallowasmuch“LocallyFarmed”agriculturalproductsaspossible.Agriculturalproductsthatareconventionaland/orre‐soldandnotfarmedlocallyarenotgivenashighofapriorityinthismatter.Westrivetodothebestwecantomakethingsfairandsimpleforallconcerned.Theserulesarebasedoninformationfromvariousotherevents,officialofficesandothermarketsthroughouttheUS.
Vendor Logistics SpaceLocation:Onceapproved,youwillbeassignedaspaceinthemarketyouappliedto.Thisspacelocationwillbeassignedtoyoubasedonthegenreofproductyousellandtheoveralllookandsizeofyourdisplay.Vendorspacesareassignedbasedonthelayoutofthemarketandhowmanyspacesareavailable.Thespacenumberassignedtoyouonyourfirstdayofrentalmaychangeinordertofittheneedsofthemarketand/oryourrequirements.It’sourgoaltoassigneachvendoraspacethatisconsistentsothatyoucanbuildacustomerbaseatthemarket,howeverthereisnotpromiseorguaranteethatthespaceassignedtoyouispermanent.Spacelocationschangedayofduetomissingvendors,schedulechangesandmore.Pleasemakesuretocheckinwiththeonsitemanagerthemorningofthemarketdaytoverifyyourspacelocation.InorderforavendortobeapprovedtoparticipateinanyeventweoperatetheymustsignaVendorRulesandRegulationsdocument.Thisdocumentisanelectronicformthatissenttoeveryvendorandmustbesignedbeforetheirfirstdayofrental.
Equipment & Services
A. TampaBayMarkets,Inc.isundernoobligationtoprovidewater,weights,tables,tents,oranyequipmenttoparticipants.Anapplicantthatneedsspecificservicessuchaselectricitytoprovidetheirproductforsalemustmaketheirneedsknownontheirapplication.
B. Allvendorsarerequiredtohaveclean,wellworking10x10tent.8x10Tentsarenotallowed.Thetentcanbe
anycolor,butifithasgraphicsonit,thegraphicsmustmatchtothevendorscompany/productssold.Some
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marketshavetablespacesavailable.Ifyouhaveselectedtohaveatablespaceweadviseyoutobringanumbrellaforshade.Pleasemakesuretoweightthisumbrelladownatalltimesduringthemarketorevent.
C. Allvendorsarerequiredtohavesuitableweightsintheeventofwindgusts.Market
Managementrequiresaminimumoffour25lb.pertentlegtobeonsiteinthestallspaceatalltimesduringtheevent.VendorswhodonothavepropertentweightsWILLNOTbeallowedtoparticipate!*MilkJugsanduncoveredCinderBlocksarenottastefulandwillnotbeallowedatthemarket.
D. Allweightsmustbetieddownusingropeorbungeecordsfromthetopofthetentdowntotheweightatthe
bottom.Theonlyexceptiontothisruleis25lbweighteddisksthataremeantforcanopytents.
E. AbsolutelyNOgeneratorswillbeallowedtooperateduringtheMarketunlesspermittedtodosobytheMarketManager.
F. Powercordsmustbecovered/tapedandconformtothelocalFireDepartmentregulations.Anyvendorwho
needselectricitymusthaverugsorcordcoverstocovertheircordsatthemarkettheyparticipatein.
G. Heatsourcefuelsupplies(naturalgascanistersorrelatedcookingfuels)mustbetherequireddistance(5ft)fromthecookingheatsourceperlocalFireDepartmentregulations.
TentDisplay:“AdvertisingtheOutdoorStorefront”
H. Alltablesinthetentdisplaymustbecoveredwithtablecloths.Thetableclothsmustbelongenoughtocoverallfourlegsofeachtableinsidethetentspace.
I. Allvendorsarerequiredtohaveafrontbannerandabackbannerfortheirtentspace.Werequirethisbecause
weviewthetentspaceasthevendor’s“outdoorstorefront”.Wefeelthatthevendorwillgetthemostexposurefortheirtentiftheyhavesignageonthefrontofthetentandontheback.Wesuggestthatvendorspurchasea9x1bannerforthefrontofthetent(orsomethingsimilar)anda6x2bannerforthebackofthetent(orsomethingsimilar).
J. Allvendorsarerequiredtohavesignage,flyersand/orbusinesscardsavailableforcustomersattheirbooth.
*BusinesscardorFlyerholdersarehighlyrecommendedforthis.
K. Westronglysuggestthateachvendormaketheefforttocreateanattractiveboothdisplaythatwillenticecustomerstostopandvisitthemoronethatwillmakecustomersrememberthem!Herearesomeitemsthatwillhelpdrawmoreattentiontoaregularboothspaceinourmarkets:
a. Createheighttoyourtabledisplay!Coveredboxes,woodenshelvesorwireracksarejustafewwaysto
helpcreateheightanddimensiontoyourboothspace.b. Tablesthatarehigher(standingaboveacustomer’swaistline)helptocreatemoresalesatvendor
booths.Thiscanbedonebypurchasingtablesthatraiseuporbybuyingbedriserstoputunderteachtableleg.Thisoptionhelpsthecustomertoseethingsmoreateyelevelthanwhentheyhavetobendovertolookattheitemsonthetable.
c. DisplayPictures,BiographyandInformationaboutwhoyouareinthecommunity!Tellyourstoryatthemarket!Howdidyoubecomeavendorandwhy?IsyoursaucefromGrandmaIda’sKitchen?Doyouhavepicturesofherthatyoucandisplay?*Keepinmind,customersarecomingtothemarkettopurchaseproductsthattheycan’tbuyanywhereelse!Bytellingthemyourstorytheywillgettoknowyouonapersonallevel!
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Stall Rental Fees: All vendor fees are charged per event. BelowisabasicrentalfeeformostMarketscurrentlyinsession.Theyaresubjecttochangeatanytimeandmayvaryfromlocationtolocation.
TheSeminoleHeightsSundayMorningMarket‐StandardRentalFee:$40.00per10x10spaceperevent
TheFreshMarketatWiregrass‐StandardRentalFee:$40.00per10x10spaceperevent. TheFreshMarketatHydeParkVillage‐StandardRentalFee:$40.00per10x10spaceperevent. TheNorthTampaMarket‐StandardRentalFee:$40.00per10x10spaceperevent TheDunedinDowntownMarket‐StandardRentalFee:$35.00per10x10spaceperevent
Standard6‐8ft.TableSpace:$25.00perevent(forallevents).GrowerRate:$25.00per10x10spaceperevent(This fee is given only to those vendors who have agricultural plants, produce or farmed products – for all events). CommunityGroupVendors:Non‐ProfitRentalFee:$15.00per10x10spaceperevent.Non‐Profit6‐8ftTableSpace:$10.00per10x10spaceperevent.*Space is limited for Non‐Profit groups to participate at each market location. Allvendorsarerequiredtopre‐paytheirboothreservationbytheMondaypriortotheMarketdaybyMailorInternet.Ifpaymentisnotreceivedbytheduedate,thespacereservedforthatvendorwillnotbeguaranteedforthatmarketday.
Cancellation Policy and Vendor Withdrawal:
EachyeareachMarketweoperatehastwoseasons–TheMainSeasonincludesallMarketeventsfromOctoberthruMayandtheSummerSeasonincludesallMarketeventsfromJunethroughSeptember.VendorapplicationsfortheMainSeasoneachyearcomeoutinJulyforallpre‐approvedorcurrentapprovedvendorstoregisterfortheirFall/Winter/SpringDates.TheSummerScheduleissentoutbetweenAprilandMayeachyearforvendorstoregistertheirdatesforthemarketstheywanttoparticipateinduringtheSummer.*Regardlessofwhatseasonavendorisregisteredfor,alldatessubmittedbyyouarepostedtoourMarketschedulesandyouareheldaccountableforrentingspaceonthedatesreserved.Inordertoreceiveacreditforamarketdatepaidforortonotoweforadaymissed,YOUMUSTSUBMITAWRITTEN(preferablybyemail)2WEEKNOTICEPRIORTOTHECANCELEDDATE.*Thisisveryimportantbecauseinorderforanymarketoreventtosurviveitmustpayitsbills.Wewillnotkeepvendorsinanymarketiftheyarenotwillingtopayontimeandbecommunicative.Allemergencycancellationsconcerninghealth,familyortravelmustbemadeviaphonetotheMarketOperationsDirectororthecontactmanagerforthemarket/eventforthatday.Thisphonenumberisavailable
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toallacceptedvendorsandisalwayslistedontheVendorLogisticsNewsletterthatissentouttheweekeacheventisheld.Onceavendorisacceptedtoamarketoreventwehavefullintenttocreatearesponsiblecommunicativerelationshipwiththem.IfaVendordeterminesamarketoreventisnotthebestoptionfortheirproductstobesoldandtheydecidetowithdrawfromthemarket,theymustsendnoticeviaemail([email protected])withthereasonfortheirwithdrawal.*Keepinmindthatinorderforustomaketheadjustmentsneededforeachmarketwemusthavecommunicationfrom/withourVendors.**Therearemanyfactorsthatmayaffectsalesforanygivenmarket‐economy,weather,otherscheduledeventsintheregionandavendor’ssalesapproachmayimpactsales‐anyvendormayhaveaslowdayatamarketorevent–it’stobeexpected!It’souradvicetotrythemarketforatleast4weeksbeforeanydecisionismadetowithdraw.Continuedmarketpresencewillhelpbuildcustomeranticipationandfamiliaritywithyourproductwillgeneratecontinued,repeatcustomerdemand.Yourlocation,vendormixanddisplayateacheventcanalsocontributetoon‐goingsuccess!
Our Weather Policy:
Allmarkets/eventsweoperateareheldonthedatescheduled–RAINORSHINE!Ifinclementweatherisforecast,vendorsmustthenmakethebestdecisionastowhethertheyshouldattendthemarketoreventforthatday.Pleasekeepinmindthatwhattheforecastcallsforearlyintheweekwillalwayschangebytheendoftheweek.Theweatherreportwillshowrainintheforecastevenifit’snotgoingtohitthatparticularareawheretheeventtakesplace.It’souradvicethatyouwatchtheRADARonyourlocalnewschannelsthedaybeforetheeventandtoalsopayattentiontotheHOURBYHOURreportlistedontheweb–viawww.weather.comRegardless‐allcallsforanyrainintheforecastabove50%ormorewilldetersomeregularcustomersfromattendingsoweadviseyoutopackorprepareaccordingly.*Ifavendordecidesnottoattendtheeventduetobadweatherthevendorfeewillnotbecreditedtofutureeventdatesoranyotherevent.Pleaseunderstandthatallvendorfeescollectedpaythebillsnecessarytooperatethemarketwhetherornottheeventtakesplace.Allbillsmustbepaidforinadvanceasthisisalsoabusinessthatneedstorunefficiently.AsnormalwewillcontinuetoincludetheWeatherReportintheVendorLogisticsemailthatisdeliveredtheFridaypriortothemarketday.IfforanyreasontheWeatherReportcallsforextremeconditionssuchasHurricanes,Hail,Tornadosoranyothernaturaldisasters,wewillhavenochoicebuttocancelthemarketduetoliabilityissuesandpotentialdanger.Inthecasethishappensanemailwillgooutthenightbeforetheeventtakesplace.AsaVendoryouareresponsibleforkeepingtrackoftheweatherreportsandforreadingyouremails.
Liability Waivers
TampaBayMarketsrequiresallvendorstosignaLiabilityWaiver/HoldHarmlessAgreementinordertoparticipate.Thiswaiverispartoftheonlinevendorapplication.
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Sales Tax & Business Licensing
Propersalestaxcollectionforproductssoldistheresponsibilityoftheparticipatingmarketvendor.BusinessLicensesarenotrequiredbyTampaBayMarketsinordertooperateasavendorintheMarket.Properlicensingtorunabusinessisthesoleresponsibilityoftheparticipatingmarketvendor.
Sale of Food Items
Ifvendorsalesinvolvefood,theparticipantsmusthaveallrelevantdocumentsorpermitsrequiredtooperatelegally,efficientlyandhealthfully.EachMarketdoes/willgetinspectedthroughouttheSeason.1.Licenses:FoodvendorsareexpectedtomeettherequirementsofapplicableStateregulatoryagencies.2.Mostfoodvendorsneedtohavealicense/permitfromoneofthefollowing2agencies:(Wecanhelpguideyoutothespecificagencywhichwillapplytoyou.)DepartmentofAgriculture:Thisagencyregulatesmobilevendorsthatsellpre‐packagedfoodsorfoodthatispreparedpriortotheevent(bakedgoods,soups,sandwichesetc…)Thecentralcontactpointiswww.doacs.state.fl.usorwww.freshfromflorida.comReadordownloadthefollowingimportantforms:
Dept.ofAgriculture:StandardsforFarmersMarketVendors. Dept.ofAgriculture:ApplicationForm. DepartmentofAgriculture,contactinfo:1.850.245.5520
DepartmentofBusiness&ProfessionalRegulation–Hotel&RestaurantDivision:Thisagencyregulatesmobilevendorsthatprepareandcookfoodatthemarket.
DBPR‐Hotel&RestaurantDivision–www.hospitalityeducation.org DivisionofHotelsandRestaurants–1.850.487.1395orwww.myflorida.com/dbpr
Basic Food Vendors Checklist
1. Allvendorssellingeitherpre‐packagedfoodsorreadytoeatfoodsmustbeincompliancewiththerulesandregulationsofeithertheDepartmentofAgricultureortheDivisionofHotelsandRestaurants.HereisachecklistofwhatisnormallyrequiredforFoodVendorstosellandserveatourmarkets:
2. CertifiedFoodProtectionManager(CFPM)‐Apersonresponsibleforallaspectsoffoodoperationsatfood
establishmentsregulatedbythenecessarydepartmentunderChapter500,F.S.
3. Commissary–Anapprovedfacilitythatprovidessupportservicesforspecificrequiredfunctionsofamobilefoodestablishment(MFE).Anyfoodestablishmentpermittedorlicensedbyaregulatoryagency,suchasacateringoperation,restaurant,grocerystoreorsimilarestablishmentoranyotherwiseapprovedfacilitybyFDACSorDBPRinwhichfood,containers,orsuppliesarekept,handled,prepared,packagedorstoredcanbeconsideredforapprovalasaMFEcommissary.Musthaveanagreementwithacommissaryandbecapableofvisitingcommissarywitheachdayofoperation.
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4. Nobarehandcontactisallowedwithreadytoeatfoods.Glovesmustbeusedandavailableanonsiteinthe
tentspace.
5. Foodproductsmustbefromapprovedsourcessuchasaninspectedandpermittedfoodestablishment.
6. Rawmilkshallnotbesoldorprovidedforhumanconsumption.FloridaisaGradeApasteurizedmilkonlystate(Chapter502,F.S.).Yardeggscanbesoldforhumanconsumptioniftherequirementsinthedocument“GuidelinesforSellingEggs”writtenbyFDACSDivisionofFoodSafety(2/1/2006)aremet.
7. Anymobilefoodvendorthatisinanopen‐airenvironmentmustprotectthefoodfromweatherand
environmentalcontaminationsuchasrain,dust,insects,birdsandrodents.
8. Mustprovideonlysingle‐servicearticlesforusebytheconsumers.*BuffetstyleisPROHIBITEDATTHEMARKET.
9. Mobilefoodvendorscannotoperateatmultiplelocationsatthesametimeunderasinglemobilefood
establishmentpermit.*Thismeansifyoumusthavemultiplelicensesifyouaregoingtobeatmorethanoneeventononeday.
10. Foodproductsandsuppliesmustbestoredatapprovedcommissariesandnotinprivateresidencesafterthe
eventisover.
11. AllFoodVendorsmustprovideprepackagedfooditemsthatarelabeledasrequiredbytheFoodCode3‐601.12:(1)Thecommonnameofthefood(2)Ifmadefromtwoormoreingredients,alistofingredientsindescendingorderofpredominancebyweight,includingartificialcolororflavorandchemicalpreservatives.(3)Netweightorvolumeofcontents.(4)Thenameandplaceofbusinessofthemanufacturer,packerordistributor.Packagingmaterialsmustbemanufacturedfromfoodgradematerials.Singleusearticlesmustnotbereused.
12. AllfoodvendorssellingReadytoEatFoodsmusthaveaHotandColdpotablewatertanksconstructedoffood
gradematerialsandenclosedfromtoptobottomintheirtentspaceoneverydateofrental.
13. AllfoodvendorssellingReadytoEatFoodsorservingsamplesmusthaveSoap,Sanitizer,Gloves,Towelsandsuchmustallbeavailableandonsiteduringfoodserviceandeventoperationhours.
14. AllfoodvendorssellingReadytoEatFoodsmusthaveapropersneezeguardorprotectionbarrierinfrontof
anyfoodthatisuncoveredandreadytoserve.Ifaguardorprotectionbarrierisnotonsite,allfoodcontainers/chafingdishesmustbecoveredatalltimesduringtheevent.
15. Allfoodvendorsservingfoodmusthavetheproperutensilsandoneutensilperfooditemservedatalltimesduringtheevent.
16. AllfoodvendorscookingwithPROPANEGASforgrillsandflattopsmustmakesurethatthegastankis
located5ftfromtheexteriorofthetent.
17. Allfoodvendorscookingonsitemusthavea2A10BCFireExtinguisherthatisuptodateandonsiteatalltimesduringfoodserviceandeventoperationhours.AnyvendorcookingonagrillorfryingatthemarketisrequiredbytheFireDepartmenttohaveaK10FireExtinguisherattheirbooth.
18. AnyfoodvendorfryingfoodsofanykindmusthaveaCERTIFIEDFIRERESISTANTTENTinsteadofaregular
10x10tent.
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Sale of Soap or Bath & Beauty Products
In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to
be sold at on or more of the markets we operate.
We understand that manufacturers or vendors who create Soaps or Bath and Beauty Products are held responsible for creating safe products. In order to make sure that our vendors are labeling their products correctly we have strengthened the application process for vendors in this category. When applying to a market please make sure you
check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume.
Important Note:ThemostcommondiscrepancythatweseehappeningwhenSoaporBathandBeautyvendorsapplyis
theyarecallingthemselves“SoapMakers”whentheyarereallysellinga“CosmeticorBeautyBar”.In order to make sure you know the difference here are the definitions:
True Soap: “Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybefromanimal,vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalito
formcrudesoap.Thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.Whenmadeproperly,nolyeremainsinthefinishedproduct.Inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethathadbeenextractedfromwoodashes”.
“Today there are very few true soaps on the market. Most body cleansers, both liquid and solid, are actually synthetic
detergent products. Detergent cleansers are popular because they make suds easily in water and don't form gummy deposits. Some of these detergent products are actually marketed as "soap" but are not true soap according to the regulatory definition of the word”.
Cosmetic or Beauty Bar: “Acosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing,
beautifying,promotingattractiveness,oralteringtheappearance.Asdefinedinsection201(i)oftheFD&CAct,acosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing,beautifying,promotingattractivenessoralteringtheappearance.Inshort,onemaysaythatacosmeticisaproductintendedtoexertaphysical,
andnotaphysiological,effectonthehumanbody”.
Below are the Facts copied from the FDA website:
Soap:FAQs
FDAoftenreceivesquestionsfromsoapmakersabouthowtheirproductsareregulated.Hereisinformationtohelpsmall‐scalesoapproducersunderstandthelawsandregulationstheyneedtoknowabout.
Howaretraditionalsoapsandsyntheticdetergentsdifferent?
Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybefromanimal,
vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalitoformcrudesoap.Thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.Whenmadeproperly,nolyeremainsinthefinishedproduct.Inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethathad
beenextractedfromwoodashes.
TampaBayMarkets,Inc.|2014
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Todaythereareveryfewtruesoapsonthemarket.Mostbodycleansers,bothliquidandsolid,areactuallysyntheticdetergentproducts.Detergentcleansersarepopularbecausetheymakesudseasilyinwateranddon'tformgummy
deposits.Someofthesedetergentproductsareactuallymarketedas"soap"butarenottruesoapaccordingtotheregulatorydefinitionoftheword.
What’stheregulatorydefinitionofsoap?
Whetheraproductisa“soap”inthetraditionalsense,orisreallyasyntheticdetergent,helpsdeterminehowtheproductisregulated.So,let’stakealookathow“soap”isdefinedinFDA’sregulations;
TomeetthedefinitionofsoapinFDA’sregulations,aproducthastomeetthreeconditions:
1. Whatit’smadeof:Toberegulatedas“soap,”theproductmustbecomposedmainlyofthe“alkalisaltsoffattyacids,”thatis,thematerialyougetwhenyoucombinefatsoroilswithanalkali,suchaslye.
2. Whatingredientscauseitscleaningaction:Toberegulatedas“soap,”those“alkalisaltsoffattyacids”mustbetheonlymaterialthatresultsintheproduct’scleaningaction.Iftheproductcontainssyntheticdetergents,it’sacosmetic,notasoap.
3. Howit'sintendedtobeused:Toberegulatedassoap,itmustbelabeledandmarketedonlyforuseassoap.Ifitisintendedforpurposessuchasmoisturizingtheskin,makingtheusersmellnice,ordeodorizingtheuser’sbody,it’sacosmetic.Or,iftheproductisintendedtotreatorpreventdisease,suchasbykillinggerms,ortreatingskinconditions,suchasacneoreczema,it’sadrug.Youstillcanusetheword“soap”onthelabel.Youcanreadtheentireregulationat21CFR701.20.
Howaredifferent“soap”productsregulated?
• Ifyourproductmeetstheregulatorydefinitionofsoap,it’sregulatedbytheConsumerProductSafetyCommission(CPSC),notbyFDA.PleasedirectquestionsaboutrequirementsfortheseproductstoCPSC.
• Ifit’sacosmetic,it’sregulatedbyFDA.NeithertheproductnoritsingredientsneedapprovalbyFDA,exceptforanycoloradditivesitcontains.Itisyourresponsibilitytomakesureyourproductissafeforconsumerswhenitisusedasintended,andtomakesureitisproperlylabeled.Youdon’tneedtoregisteryourcompanyorfileyourproductformulationswithFDA,althoughwedoencourageyoutoparticipateinourVoluntaryCosmeticRegistrationProgram.Tolearnmore,see“FactSheetforSmallBusinessesandHomemadeCosmetics,”andtheresourceslistedonthatpage.
• Ifit’sadrug,it’sregulatedbyFDA.Itmustcomplywiththeregulations(called“monographs”)forcertaincategoriesofnon‐prescriptiondrugsorrequirementsfornewdrugapprovalor.YouwillneedtoregisteryourfirmandlistyourproductswithFDA.Formoreinformation,youcancontactFDA’sCenterforDrugEvaluationandResearch(CDER),DivisionofDrugInformation,SmallBusinessAssistance,[email protected].
• Ifit’sbothacosmeticandadrug,itmustmeettherequirementsforbothcosmeticsanddrugs.Tolearnmore,see“IsItaCosmetic,aDrug,orBoth?(OrIsItSoap?).”
Whatifmyingredientsare“natural”or“organic”?
ThelawsandregulationsthatFDAenforcesdonothavedefinitionsfor“natural”or“organic.”Thesamerequirementsapplytoyourproductnomatterwhethertheingredientsareplant,animal,mineral,orsynthetic.It’simportantnotto
assumethatusingonlyingredientsfromplantswillmakeyourproductssafe.Tolearnmore,see“‘Organic’Cosmetics”and“ProductTesting.”