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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 8219167010, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. …………………………. Dated …………………………
Page 1 of 29
TENDER DOCUMENT for
Providing man power for Sanitation, Services at
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
DISTT.HAMIRPUR, HP
Table of Contents
Section 1- Technical Bid Submission Form ………………………………. ….03-04
Section 2- Instructions to the Bidders ……………………………………….…05-09
Section 3- General Conditions of Contract (GCC) ………………………….…10-17
Section 4- Special Conditions of Contract (SCC)………………………………18-19
Section 5- Schedule of Work / Requirements……………………………….….20-23
Section 6- Price Schedule………………………………………………………...24
Section 7- Forms…………………………………………………………………. .25
(i) Contact detail form…………………………………………….26
(ii) Bid security form……………………………………………….27
(iii) Check list form…………………………………………………28
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 2 of 29
BRIEF INFORMATION ON BID DOCUMENT
Tender No. 3745/17.12.2020
Number of Man Power Required 1) Sanitation Workers =10
Duration of Contract One year from the Date of Agreement, which may be
extended for two Years on yearly basis subject to the
satisfactory work.
Last Date and time of submission 29/12/2020 (up-to 3.00 PM)
Date of opening Technical Bid 30/12/2020 (11.00 PM at Waiting Hall)
Date of opening of financial bids
for technically qualified bidder
To be notified later
EMD 30,000/- (Fifty thousand only)
Cost of Tender Document 1000/- (One Thousand only)
Validity of Bid 120 days
Total Number of pages of Tender
Document
28 Pages
Address and Venue of submission
of bids Temple Officer
Trust Baba Balak Nath Temple Deotsidh
Distt. Hamirpur HP
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 3 of 29
SECTION-1
TECHNICAL BID
SUBMISSION FORM
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 4 of 29
LETTER OF BID
To
The Temple Officer
Trust Baba Balak Nath Temple
Deotsidh Distt. Hamirpur HP
Ref: Invitation of Bid for providing man power for Sanitation, Services at Shri Sidh Baba Balak
Nath Temple Trust Deotsidh Distt. Hamirpur (HP)
We, the undersigned, declare that:
1. We have examined and have no reservations to the Bidding Documents, including Addenda (if
any) issued in accordance with Instructions to Bidders.
2. We offer to execute work in conformity with the Bidding Documents for Providing man power
for Sanitation, plumbing and gardening Services at Shri Sidh Baba Balak Nath Temple Trust Deotsidh Distt. Hamirpur HP
3. Our bid shall be valid for a period of 120 days from the date fixed for the bid submission
deadline in accordance with the Notice Inviting Tender (NIT) and it shall remain binding upon us
and maybe accepted at any time before the expiration of that period.
4. If our bid is accepted, we commit to submit a performance security in accordance with the
Bidding Documents. 5. We also declare that Government of H.P or any other Government body has not declared us
ineligible or black listed us on charges of engaging in corrupt, fraudulent, collusive or coercive
practices or any failure/lapses of serious nature.
6. We also accept all the terms and conditions of this bidding document and undertake to abide by
them, including the condition to accept highest ranked bid / lowest bid or any other bid.
Yours sincerely,
Authorized Signatory (Authorized person shall have attached a copy of Authorization letter for signing on behalf of Bidding
company)
Full Name and Designation
(To be printed on Bidder’s letterhead)
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 5 of 29
SECTION-2
INSTRUCTIONS TO THE BIDDERS
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 6 of 29
INSTRUCTIONS TO THE BIDDERS
1. GENERAL INSTRUCTIONS
1.1 The sealed bidding documents in two bid system should be delivered in the office of
Temple officer,Trust Baba Balak Nath Temple Deotsidh distt. Hamirpur by the
stipulated date and time. Tender Documents may be collected from Office of the Temple
officer,Trust Baba Balak Nath Temple Deotsidh distt. Hamirpur on payment of Tender
Cost of Rs.1000/- (Rupees One thousand only) through Bank Draft/Pay Order in favor of
Temple officer,Trust Baba Balak Nath Temple Deotsidh distt. Hamirpur, payable at
Deotsidh on any working day between 10.00 A.M to 5.00 pm. before last date.
1.2 The tender documents may also be downloaded from this office website http://
www.bababalaknathdeothsidh.com . Those bidders who wish to download
the tender documents from the official website should furnish the Tender cost of
Rs.1000/- through Bank Draft/Pay Order along-with the Bidding Documents and EMD.
1.3 While all efforts have been made to avoid errors in the drafting of the tender documents,
the bidder is advised to check it carefully. No claim on account of any errors detected in
the tender documents shall be entertained.
1.4 Each page of the Tender documents must be stamped and signed by the person or
persons submitting the Tender in token of his/their having acquainted himself/
themselves and accepted the entire tender documents including various conditions of
contract. Any Bid with any of the Documents not so signed is liable to be rejected at the
discretion of the Client. NO PAGE SHOULD BE REMOVED/DETACHED FROM
THIS BIDDING DOCUMENT.
1.5 All Bidders are hereby explicitly informed that conditional offers or offers with
deviations from the conditions of Contract, the bids not meeting the minimum eligibility
criteria, Technical Bids not accompanied with EMD of requisite amount/format, or any
other requirements, stipulated in the tender documents are liable to be rejected.
1.6 The requirement of manpower is tentative and may increase or decrease at the sole
discretion of the competent authority of the Client.
2. MINIMUM ELIGIBILITY CRITERIA
The following shall be the minimum eligibility criteria for selection of bidders technically.
a. Legal Valid Entity: The Bidder shall necessarily be a legally valid entity either in the
form of a Limited Company or a Private Limited Company registered under the
Companies Act, 1956 or any other form Registered under law. Bidders in the form of
http://www.rggec.ac.in/
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 7 of 29
Proprietorship & Partnership are also permitted. A proof for supporting the legal
validity of the Bidder shall be submitted.
b. Registration: The Bidder should be registered with the Income Tax Deptt., Employees
Provident Fund Organization (EPFO), Employees State Insurance Corporation (ESIC),
etc. and other related obligatory registrations as per law. The bidder shall get proper
Labour Registration/License from Labour department within 1st quarter (three months)of
receiving the supply order.
c. Clearance/Affidavit: The Bidder should also have clearance from Sales/Service Tax
Department, and Income Tax Department.
d. Experience: The Bidder should have experience in the similar field of providing
manpower in similar services in the Govt./ Public Sector (Central or State) or reputed
organization for the three years (minimum) within last five years.
e. Turnover: The Bidders should have an average turnover of Rs.30 Lakh, of any three
years out of last five years.
2.1 DOCUMENTS SUPPORTING THE MINIMUM ELIGIBILITY CRITERIA
(i) In proof of having fully adhered to the minimum eligibility criteria at 2(a),
attested copy of Certificates of Incorporation issued by the respective Registrar of
firms/Companies.
(ii) In proof of having fully adhered to minimum eligibility criteria at 2(b), attested
copies of PAN,GST, EPFO, ESIC, shall be acceptable.
(iii) In proof of having fully adhered to minimum eligibility criteria at 2(c), the
(a) affidavit with self-declaration/undertaking duly attested by notary/executive
magistrate shall be acceptable.
(b) Income Tax Returns of last three years shall be acceptable.
(iv) In proof of having fully adhered to minimum eligibility criteria at 2(d), attested
copy of experience certificates of three years (minimum) within last five years for
completed similar work / ongoing similar work issued by the Government
Departments / PSUs/ reputed organizations shall be acceptable.
(v) In proof of having fully adhered to minimum eligibility criteria at 2(e), Certified
and attested copies of registered Chartered Accountant/ Banks for the three years
for which turnover has been claimed, in support of criteria shall be accepted.
3. EARNEST MONEY DEPOSIT (EMD):
3.1 This bids should be accompanied by an EMD of Rs. 30,000/- (Thirty thousand
only) in the form of Bank Guarantee/Demand Draft/FDRs of any nationalized
bank. The validity of the Bank Guarantee/Demand Draft must be up to 6 (six)
months starting from the date of submission of the bids. The Bank Guarantee /
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 8 of 29
Demand Draft shall be in favor of Temple officer Trust Baba Balak Nath Temple
Deotsidh Distt. Hamirpur, HP.
3.2 The bids without Earnest Money shall be summarily rejected.
3.3 No claim shall lie against the Government / Department in respect of erosion in
the value or interest on the amount of EMD
3.4 EMD may be forfeited:
(i) If the bidder withdraws his bid during the period of bid validity specified
by the bidder in the bid form; or
(ii) In case of successful bidder, if the bidder
(a) Fails to sign the contract in accordance with the terms of the
tender document
(b) Fails to furnish required performance security in accordance with
the terms of tender document within the time frame specified by
the Client.
(c) Fails or refuses to honor his own quoted prices for the services or
part thereof.
4. VALIDITY OF BIDS
4.1 Bids shall remain valid and open for acceptance for a period of 120 days from the last
date of submission of Bids.
5 SUBMISSION OF BIDS
5.1 The Bidder shall submit his/her bid in a sealed envelope containing two separate
sealed envelopes consisting of (i) Technical Bid and (ii) Financial Bid, clearly super
scribing so and the two envelopes shall be kept in another single sealed envelope
and duly superscripted “ Technical and financial bids for
sanitation/gardening/plumbing services.
5.2 Technical bid shall contain (i) letter of bid duly signed (ii) contact detail form-I (iii)
EMD of minimum 30000/- in form of draft or bank guarantee in form-II (iv)
checklist on preparation of bids in form-III (v) minimum eligibility criteria
documents as per clause 2.1.
5.3 Financial bid envelope shall contain only financial bid in prescribed proforma duly
filled and signed.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. 3745 Dated .17.12.2020
Page 9 of 29
5.4 The Bid shall be submitted not later than 03.00 P.M of the last date of submission of
the tender i.e.29/12/2020 addressed to The Temple officer,Shri Sidh Baba Balak Nath
Temple Trust Deotsidh distt. Hamirpur, HP.
5.5 Late Bids: Any Bid received by the office after the deadline for submission of bids,
as stipulated above, shall not be considered and will be returned unopened to the
bidder.
6. RIGHT OF ACCEPTANCE/REJECTION:
6.1 The Deputy Commissioner -cum- Commissioner Temple/Chairman reserves all rights
to reject any without assigning any reason whatsoever and does not bind itself to accept
the lowest or any specific bids. The decision of the Commissioner/Chairman (Competent
Authority) in this regard shall be final and binding.
6.2 Any failure on the part of the bidder to observe the prescribed procedure and any attempt
to canvass for the work shall render the bidder’s bids liable for rejection.
6.3 The competent authority reserves the right to award any or part or full contract to any
successful agency (ies) at its discretion and this will be binding on the bidders.
6.4 In case of failure to comply with the provisions of the terms and conditions mentioned,
by the agency that has been awarded the contract, the award shall be rejected straight
way and the performance security shall be forfeited. The proceedings to declare the
agency BLACK LISTED shall be initiated immediately.
6.5 The commissioner/Chairman Temple may terminate the Contract if it is found that the
Contractor is black listed on previous occasions by any of the Government Departments /
Institutions / Local Bodies / Municipalities / Public Sector Undertaking etc.
7. RETURNING OF EMD
7.1 EMD of the unsuccessful bidders in the technical Bid evaluation stage shall be returned
along with their unopened financial bids within thirty (30) days after opening of the
eligible financial Bids.
7.2 EMD of the bidders other than Lowest one (L-1) and second lowest One (L-2) in the
financial bid evaluation stage shall be returned within fifteen (15) days, on award of
contract to the Successful bidder. The EMD of the L-2 shall be returned after one month
of the signing of the agreement with L-1 bidder.
7.3 After opening the financial bids, if it is found by the competent authority that lowest
quote is exorbitantly high, tender shall be cancelled and EMD shall be returned within a
month after opening financial bids.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 10 of 29
SECTION-3
GENERAL CONDITIONS OF CONTRACT
(GCC)
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 11 of 29
GENERAL CONDITIONS OF CONTRACT
1. The successful bidder within fifteen days of the acceptance of the LOA shall execute a
Performance Bank Guarantee in the form of a Bank Guarantee of any nationalized bank,
a sum equivalent to 10% of the accepted annual contract value in favor of Temple
Officer Trust Baba Balak Nath Temple Deotsidh Distt. Hamirpur HP. Validity of the
performance security shall be 1.5 years on signing of the agreement.
2. The Bank Guarantee can be forfeited by order of the competent authority in the event of
any breach or negligence or non-observance of any terms/condition of contract or for
unsatisfactory performance or for non-acceptance of the work order. On expiry of the
contract, such portion of the said Bank Guarantee as may be considered by the competent
authority sufficient to cover any incorrect or excess payments made on the bills to the
firm, shall be retained until the final audit report on the account of firm‟s bill has been
received and examined. On due performance and completion of the contract in all
respects, the performance security Deposit will be returned to the contractor without any
interest on presentation of an absolute “No Dues Certificate” in the prescribed form and
upon return in good condition of any specifications, samples or other property belonging
to the Client, which may have been issued to the contractor.
3. SIGNING OF CONTRACT AGREEMENT
3.1 The successful Bidder shall enter into contract and shall execute and sign the Contract
Agreement in accordance with the Articles of Agreement before commencement of the
services.
3.2 Client shall prepare the draft Articles of Agreement in the Proforma included in this
Document, duly incorporating all the terms of agreement between the two parties and
send the same in duplicate to the successful Bidder for their concurrence.
3.3 The successful Bidder shall return the duly concurred copies of the draft Articles of
Agreement within Two (02) days of receipt of the draft Articles of Agreement from
Client, duly printed on the correct amount of stamp paper, duly adjudicated by the
registrar of stamps where the contract is proposed to be executed.
3.4 The Chairman Temple or the Client or a person authorized by him shall sign the Contract
agreement and return a copy of the same to the successful bidder.
4. SERVICES REQUIRED BY THE CLIENT
4.1 The Contractor shall be providing mentioned services in Client’s premises as per the
details given in section on Special Conditions of Contract and Schedule of
Requirements or any other location as required by the Client.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 12 of 29
4.2 The Client shall pay the charges as agreed between the Client and the Contractor at the
time of bidding process. A schedule of charges shall be annexed to the Articles of
Agreement after finalizing the amount at the conclusion of bidding process.
4.3 The Contractor shall provide mentioned services in the Client’s premises to its entire
satisfaction and it is the sole responsibility of the Contractor that the work is executed in
all respects in accordance with the Contractor’s obligations.
4.4 All the cleaning agents, detergents and other material/tools required for the
performance of the mentioned work shall be arranged by contractor.
5. COMMENCEMENT OF SERVICES
The Contract shall become legally binding and in force only upon:
5.1 Submission of Performance Bank Guarantee
5.2 The Contractor shall commence manpower services in Client’s premises within 07 days
after signing of the agreement.
6. CONTRACTOR’S OBLIGATIONS
6.1 The Contractor shall provide mentioned services at Client‟s premises as per Schedule of
Work / Requirements which may be amended from time to time by the Client during the
Contractual period and it shall always form part and parcel of the Contract. The
Contractor shall abide by such assignments as provided by the Client from time to time.
6.2 The Contractor shall provide mentioned services through its uniformed and trained
personnel for the performance of its services hereunder and these personnel deployed
shall be employees of the Contractor only and the Client shall not in any manner be
liable.
6.3 The Contractor shall submit to Client the details of amount deposited on account of EPF
in respect of the deployed personnel to the concerned authorities from time to time on
monthly basis.
6.4 The Contractor shall produce to the client the details of payments of statutory benefits
from time to time to its personnel on monthly basis.
6.5 The Client shall have the right, within reason, to have any personnel removed who is
considered to be undesirable or otherwise and similarly the Contractor reserves the right
to remove the any personnel with prior intimation to the Client, emergencies, exempted.
6.6 The Contractor shall cover its personnel for personal accident and death while
performing the duty and the Client shall own no liability and obligation in this regard.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 13 of 29
6.7 The Contractor shall exercise adequate supervision to reasonably ensure proper
performance of Mentioned Services in accordance with Schedule of Requirements.
6.8 The Contractor shall issue identity cards / identification documents to all its employees
who will be instructed by the Contractor to display the same.
6.9 The personnel of the Contractor shall not be the employees of the Client and they shall
not claim any salary or allowances, compensation, damages or anything arising out of
their employment/duty under this Contract. The Contractor shall make them known
about this position in writing before deployment under this agreement.
6.10 The Contractor shall also provide at its own cost all benefits-statutory or otherwise to its
employees and the Client shall not have any liability whatsoever on this account. The
Contractor shall also abide by and comply with the Labour laws, Workmen
Compensation Act, EPF Laws, Income tax laws and Minimum Wages Laws, Contract
Labour (Regulations Abolition Act) or any other law in force.
6.11 The Contractor shall provide minimum of two sets each of summer and winter uniform to
its personnel at its own cost.
6.12 The Contractor shall cover all its personnel under the relevant laws of EPF, Labour etc.
Proof of the same should be submitted by the Contractor quarterly.
6.13 The Contractor shall submit a copy of wages sheet showing monthly wages paid to its
personnel.
6.14 Adequate supervision shall be provided by the contractor to ensure correct performance
of the services in accordance with the prevailing requirements agreed upon between the
two parties.
6.15 All necessary reports and other information shall be supplied immediately as required
and regular meetings monthly will be held with the Client.
6.16 The Contractor shall not employ any person below the age of 18 years old and above 55
years. Manpower so engaged shall have to be trained and experienced. Client shall have
the right to check the suitability of the candidate for the given services.
6.17 Contractor’s Personnel
6.17.1 The Contractor shall at all times ensure that it has sufficient, suitable and qualified
personnel to supervise the Client premises at the Client’s Site and in sufficient number to
undertake the responsibilities imposed upon the Contractor under the Contract and to
provide full attention for executing the work thereof.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 14 of 29
6.17.2 The Contractor shall submit its Organization Chart, showing therein the details of key
personnel with their full contact details. The Contractor shall also keep informing the
Client of any change in its organization or its personnel
6.17.3 The personnel engaged by the Contractor shall be dressed in neat and clean uniform
(including proper name badges).
7. CONTRACTOR’S LIABILITY
7.3 The Contractor shall not Sub-Contract or Sub-let, transfer or assign the contract or any
other part thereof. In the event of the contractor contravening this condition, Client shall
be entitled to place the contract elsewhere on the contractor’s risk and cost and the
contractor shall be liable for any loss or damage, which the Client may sustain in
consequence or arising out of such replacing of the contract.
8. CLIENT’S OBLIGATIONS
8.1 Except as expressly otherwise provided, the Client shall, at its own expense, provide all
the required facilities timely at the location(s) where the manpower Services are to be
provided and are required to enable Contractor’s employees to carry out the Services.
8.2 The Client shall comply with and fulfil the recommendations (if any), if deemed
necessary by the Client, made in writing by the Contractor in connection with the
performance of the Services. The Client shall notify the Contractor of any dishonest,
wrongful or negligent acts or omissions of the Contractor’s employees or agents in
connection with the Services as soon as possible after the Client becomes aware of them.
8.3 To enable the Contractor to provide the manpower services, the Client shall ensure that
their staff is available to provide such assistance.
8.4 The Client shall not be under any obligation for providing empanelment to any of the
personnel of the Contractor after the expiry of the contract. The Client does not
recognize any employee employer’s relationship with any of the workers of the
Contractor.
9. VALIDITY OF CONTRACT
The contract, if awarded, shall be initially for a period of One year from the date of award subject to continuous satisfactory performance. In case of breach of Contract or in
the event of not fulfilling the minimum requirements / statutory requirements, the Client
shall have the right to terminate the contract forthwith in addition to forfeiting the
performance security amount deposited by the contractor and initiating administrative
actions for black listing etc. solely at the discretion of the competent authority of the
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 15 of 29
office of the Client. The initial period of one year can be further extended up to two
years on yearly basis, subject to satisfactory services at the sole discretion of the office of
the Client.
110. PAYMENTS
10.1 After selection of the Successful bidder as Contractor, a price schedule shall be annexed
to the Articles of Agreement according to which all payments shall be made to the
Contractor by the Client for the manpower services.
10.2 The prices in the Price Schedule shall include Minimum wages, EPF,
administrative/service charges and all applicable taxes or any other applicable taxes as
may be levied by the Government from time-to-time.
10.3 The Contractor shall raise invoice per month and submit the same to Client by 5th
of
every following month.
10.4 The administrative/service charges shall be valid for a period of three years. No price
escalation, other than minimum wages revision and applicable taxes, shall be entertained
by the Client during the period.
10.5 After expiry of the initial period of the Contract of one year and extended period of two
years and if the Contract is further renewed by the Client, the Contractor shall claim
increase in the Contract cost (with at-least three months in advance) only on account of
increase in the minimum wages and applicable taxes, as and when increased by the
Government.
10.6 In addition to the Contract payments, the Client shall pay for any additional services
required by the Client, which are not specified in the Price Schedule.
10.7 All payments shall be made in Indian Currency by means of Demand Draft/RTGS.
10.8 Client shall be entitled to deduct in accordance with Applicable Law, Income Tax or
withholding tax or other deductions (as the case may be), from any payments made to the
Contractor, and the amount so deducted shall be deemed to be a payment made to the
Contractor. Client shall provide a certificate certifying the deduction so made.
10.9 No payment shall be made in advance nor any loan from any bank or financial institution
recommended on the basis of the order of award of work.
11. TERMINATION
This Contract may be terminated forthwith by either party by giving written notice to the
other if:
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 16 of 29
11.1 The other party is in material breach of its obligations under this Agreement and / or, in
the case of such breaches capable of being remedied, fails to remedy that breach within
thirty days of receiving notice of such breach; or
11.2 The Contract may be terminated forthwith by the Client by giving written notice to the
Contractor, if:
11.2.1 In case of breach of any of terms and conditions of the Contract by the Contractor,
the Competent Authority of the Client shall have the right to cancel the Contract
without assigning any reason thereof, and nothing will be payable by the Client
and in that event and the security deposit in the form of performance Bank
Guarantee shall be forfeited and uncashed.
11.2.2 The Contractor does not provide manpower services satisfactorily as per the
requirements of the Client or / and as per the Schedule of Requirements
11.2.3 The Contractor goes bankrupt and becomes insolvent.
12. DISCLAIMER
The relatives / near relatives of employees of the Client are prohibited from participation
in this bid. The near relatives for this purpose are defined as:
(a) Members of a Hindu Undivided Family.
(b) Their husband or wife.
(c) The one is related to the other in the manner as father, mother, son(s), son‟s wife
(daughter-in-law), daughter(s) & daughter‟s husband (son-in-law), brother(s) &
brother‟s wife, sister(s) and sister‟s husband (brother-in-law)
13. INSOLVENCY
13.1 The competent authority may at any time by giving notice in writing, summarily
terminate the contract without compensation to the contractor in any of the following
events, that is to say: -
(i) If the contractor being an individual or if firm, any partner in the contractor’s
firm, shall at any time be adjudged insolvent or shall have a receiving order or
orders for administration of his estate made against him or shall take any
proceedings for liquidation or composition under any insolvency not for the time
being in force or shall make any convenience or assignment of his efforts or enter
into any arrangements or composition with his creditors or suspend payment of if
the firm be dissolved under partnership act, or
(ii) If the contractor being a company shall pass a resolution or the court shall make
an order for the liquidation of the affairs or a receiver of Manager on behalf of the
debenture holder shall be appointed or circumstances shall have arisen which
entitled the court or debenture holders to appoint a receiver or Manager.
(iii) If the contractor commits any breach of this contract not herein specifically
proved for: Provided always that such determination shall not prejudice any right
of action or remedy which shall have accrued or shall accrue thereafter to the
-
OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 17 of 29
client and provided also that the contractor shall be liable to pay the client for any
extra expenditure, he is thereby put to but shall not be entitled to any gain.
14. CURRENCIES OF BID AND PAYMENTS
14.1 The Bidder shall submit his price bid / offer in Indian Rupees and payments under this
contract will be made in Indian Rupees.
15. GOVERNING LAWS AND SETTLEMENT OF DISPUTE
15.1 Any claims, disputes and or differences (including a dispute regarding the existence,
validity or termination of this Contract) arising out of, or relating to this contract
including interpretation of its terms shall be resolved through joint discussion of the
Authorized Representatives of the concerned parties.
15.2 Jurisdiction of Court: This Contract is governed by the laws of Republic of India and
shall be subject to the exclusive jurisdiction of the courts in Distt. Hamirpur.
-
OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 18 of 29
SECTION-4
SPECIAL CONDITIONS OF CONTRACT
(SCC)
SPECIAL CONDITIONS OF CONTRACTOR
The special conditions of Contract shall supplement the “Instructions to the Bidders” as
contained in Section 2 and General Conditions of the Contract (GCC) as contained in
Section 3.
1. INDEMNIFICATION:
The successful bidder is solely liable to fully indemnify and keep Client indemnified
against all losses/penalties/awards/decrees arising out of litigation/claims/application
initiated against the Client on account of acts of omission/commission attributable to the
Contractor and which are punishable under the provisions of various Central Labour and
Employment Acts including the following Acts as amended from time to time. Client
shall be vested with sole discretion to determine damages/ loss suffered on account of
above from the dues payable from security deposit as performance Guarantee or from
either the personal property of bidder or property owned by his firm/company by way of
initiating suitable legal litigation against the Contractor at any point of time.
2. LABOUR LAW COMPLIANCES
2.1 The engagement and employment of labourers and payment of wages to them as per
existing provisions of various labour laws and regulations is the sole responsibility of the
Contractor and any breach of such laws or regulations shall be deemed to be breach of
this contract. Client may ask the contractor to produce documents to verify that these
provisions/laws are complied with by the contractor.
(a) Wages, EPF etc, shall be paid by the contractor and Client shall not incur any liability or
additional expenditure whatsoever for personnel deployed.
(b) It is mandatory that the employees must be paid through bank/cheques only.
2.2 The Contractor shall abide by all labour laws, laws related to EPF Organization, ESI
Corporation, Workmen Compensation Act. The details of EPF contributions in respect of their
deployed staff shall be submitted by the Contractor to Client every month along-with the bill.
-
OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 19 of 29
The Contractor shall abide including but not limited to, matters relating to timely payment of
wages and allowances, payment of minimum wages, payment of overtime, grant of leave,
payment of workmen's compensation, working hours, safety, maternity benefits, holidays,
framing of standing orders, disciplinary action against employees, payment of provident fund
contributions, payment of gratuities and payment of bonuses. 2.3 The contractor shall be liable for any legal dispute / case / claims that arises or may arise during
currency of the contract due to non-compliances of labour or other related laws.
2.4 The contractor shall be responsible for compliance of all the laws rules/regulations and
Govt. instructions that are/will be applicable to and aimed to protect the interest of the
employees/worker engaged by it and shall ensure payment of all the statutory
dues/liabilities as may have arisen during the past „or‟ may arise during the course of
performance of contract.
2.5 The Contractor shall submit periodical returns as may be specified from time to time.
3. OFFICIAL RECORDS:
3.1 The Contractor shall maintain complete official records of disbursement of wages /
salary, showing specifically details of all deductions such as contract labour Act, ESI,
PF etc. in respect of all the staff deployed in Client‟s office.
3.2 The Contractor shall maintain a personal file in respect of all the staff who is deployed in Client‟s office. The personal file shall invariably consist of personal details such as name,
address, date of birth, sex, residential address (Temporary / Permanent) and all grievances
recorded by the staff vis-a-vis action taken etc.
3.3 The Contractor shall furnish an undertaking that within seven days of the close of every month they will submit to Client a statement showing the recoveries of contributions in
respect of employees with Certificate and copy of authentic document that the same have
been deposited with EPFO Commissioners.
3.4 Each monthly bill must accompany the: (a) List of employees with their date of engagement(attendance report)
(b) The amount of wages (The Contractor shall ensure that minimum wages are paid
to all the employees with the benefit EPF.
(c) Copies of authenticated documents of payments of such contributions to
EPFO. (d)Declaration of the Contractor regarding compliance of EPF
rules.
3.5 The Contractor shall also prepare a register indicating all payments / dues in respect of all the
employees.
3.6 Character verification from the police/gram panchyat of all the personnel shall be the
responsibility of contractor and such verification shall be submitted in the office of client by
the contractor.
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 20 of 29
SECTION-5
SCHEDULE OF WORKS/ REQUIREMENTS
1. GENERAL INSTRUCTIONS
1.1 The Contractor shall deploy all manpower at the Client facility in the manner and as per the
instructions of the Client. 1.1 The Contractor shall ensure that all personnel are fully conversant with the premises and with the
client‟s business activities and its related manpower requirements.
1.2 The Client shall have the right to have any person removed who is considered to be undesirable
or otherwise and similarly the Contractor reserves the right to remove the personnel with prior
permission of the Client, emergencies, exempted.
1.4 The Contractor shall cover its personnel for personal accident and/ or death (with insurance)
while performing the duty. 1.5 The Contractor shall exercise adequate supervision to ensure proper performance of Manpower
Services in accordance with the requirements.
1.6 The Contractor shall issue identity cards / identification documents to all its employees who will
be instructed by the Contractor to display the same at all times. The personnel of the Contractor
shall be subject to detailed direction and control of the Contractor and in relation to manner and
model of performance of duties, as agreed vide this agreement. 1.7 The personnel of the Contractor shall not be the employees of the Client and they shall not claim
any salary or allowances, compensation, damages or anything arising out of their
employment/duty under this Contract. The Contractor shall make them known about this
position in writing before deployment under this agreement. 1.8 The Contractor shall also provide at its own cost all benefits statutory or otherwise to its
employees and the Client shall not have any liability whatsoever on this account.
2. SUPERVISION
2.1 The Contractor shall ensure that all the duties as may be assigned are performed in the desired
manner of Client, failing which it shall invite penalties as prescribed in the following paragraphs.
2.2 The Contractor shall ensure that all statutory / mandatory requirements related to wages
disbursements or related to deposition of EPF or the taxes with concerned authorities are fulfilled.
2.3 The Contractor shall also ensure that one sanitation worker (among 10) shall perform the duty of
supervisor (in addition to his own duty) so as to maintain the building to the entire satisfaction of
the institute. He/She must be able to watch and supervise the work and to test and examine /
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 21 of 29
maintain record of materials to be used. He/She must ensure the maintenance of performance
standards and periodicity of cleaning.
3. DEPLOYMENT AND TENTATIVE REQUIREMENTS OF MANPOWER
3.1 The tentative requirements of manpower shall be as under:
Category Tentative Requirement of Manpower
Sanitation
Male Workers 10
During Chatr Mela or any other occasion the strength may be increased as per the
approval of Temple Commissioner/Chairman
4. PENALTIES
4.1 The Contractor shall disburse minimum wages to its deployed manpower, latest by 5TH
of every
month, failing which penalty of Rs.200/- per day will be imposed up-to 15th of the month and
thereafter contract shall be liable to be terminated. Security Deposit / Performance Bank
Guarantee shall be forfeited and Bank guarantee will be uncashed. The Client will have the
power to appoint any other agency for the manpower services at the risk and cost of the
Contractor. 4.2 Whenever and wherever it is found that the assigned work is not performed up-to the entire
satisfaction of the Client, it will be brought to the notice of Contractor by the Client and if no
action is taken immediately, penalty of Rs.1000/- per day per complaint will be imposed by
invoking penalty clause.
4.3 The Contractor has to maintain adequate number of manpower as per this contract and also
arrange a pool of standby manpower. If the required number of workers are less than specified
number as mentioned in the contract, a penalty of Rs.500/- per absentee per day shall be
deducted from the bill(s).
4.4 In case the Contractor fails to fulfil the minimum statutory requirements (EPF) as per the
conditions of the tender document and fails to produce the concerned documents, it shall be
treated as breach of the Contract and the Contractor is liable to be blacklisted by the Client, in
addition to forfeiting of the monthly bills and Performance Security Deposit. 4.5 In case of breach of any conditions of the contract and for all types of losses caused including
excess cost due to hiring manpower services in the event of Contractor failing to provide
requisitioned number of manpower, the Client shall make deductions at double the rate of hiring
rate on prorata basis from the bills preferred by the Vendor or that may become due to the
Vendor under this or any other contract or from the security deposit or may be demanded from
him to be paid within seven days to the credit of the Client.
5. SCOPE OF WORK
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 22 of 29
5.1 Client will provide standard and clean liveries to the contractor for further distribution to
contractor’s employees with their photo identity cards properly displayed during duty time. No
extra payments shall be claimed by the Contractor or its deployed staff from the Client for such
items.
5.2 The Contractor must provide salary slips (each month), EPF numbers and ESI Cards, duly
activated, to all the deployed manpower at Client’s office. The Contractor should also ensure that
EPF statements to the deployed manpower are provided immediately after the financial year
closing. Any delay in submission of these records will force Client to deduct a proportionate
amount from the bills, as decided by the competent authority of Client.
5.3 Contractor must employ adult and skilled personnel only. Employment of child labor shall lead
to the termination of the contract at the risk and cost of the Contractor. Contractor shall
deploy/engage reliable persons at Client’s premises after Proper Character and Police
Verification and impose any conditions as per prevailing contractual labor laws for such
engagements, take disciplinary action or reward any person at work etc., at its sole costs, risks
and responsibilities. Contractor shall intimate the details like name, age, parentage, address
(residential as well as permanent) of all staff to the Client and shall also intimate changes in
addresses of the staff as and when they take place.
5.4 Contractor shall deal with and settle the matters related with unions and shall make sure that no
labour disputes / problems are referred to Client. It shall totally indemnify Client in this regard. 5.5 Contractor should at all times indemnify Client against all claims, damages or compensation
under the provisions of Payment of Wages Act, 1936; Minimum Wages Act, 1948; Employer‟s
Liability Act, 1938; the Workmen Compensation Act, 1923; Industrial Disputes Act, 1947;
Maternity Benefit Act, 1961; or any other law relating thereto and rules made hereunder from
time to time. Client will not own any responsibility in this regard. 5.6 Contractor staff shall always be disciplined, properly dressed and be presentable all the time
during duty. The persons deployed by Contractor shall be properly trained, have requisite
experience and skills for carrying out a wide variety of work. The Contractor shall be solely
responsible to tackle the matters in case any of its staff deployed under this contract falls sick or is injured or goes on strike/ unfair activities etc. during performance of his/her duty. It shall
indemnify Client in all respects under this contract.
5.7 Be it private or public areas, the Contractor‟s employees shall be liable to be frisked/ checked by
the security personnel at Client premises or on duty at any time during performance of their
duties.
5.8 Contractor‟s employees shall perform their duties at the premises with due diligence and take all
precautions to avoid any loss or damage to the government property/person. 5.9 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any person or
persons / property at the premises on account of acts of omission and commission by the staff
deployed by him. 5.10 The payment to the employees shall be disbursed by the contractor through RTGS as per payment
schedule and the copy of disbursement be attached with the payment invoice of the contractor.
6. Scope of work for Sanitation:
Sanitation,cleaning services should be provided round the clock on all days including
holidays in the premises of Temple
6.1) Cleaning sweeping, mopping with disinfectant stair cases, entry gate, canteens. .It also
includes cutting of grass, bushes, collection of dry leaves, cleaning of all open as well as
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 23 of 29
close drains and cleaning of public area and any other related sanitation work assigned to
them by the institute, at regular intervals on daily basis.
The Contractor shall adhere to the following schedule for proper sanitation of campus
premises :
SITE VISIT Any site information / schedule of works given in this tender document are for guidance
only. The tenderer is advised to visit and examine the Site of Works and its surroundings
at his/their cost and obtain for himself on his own responsibility, all information that may
be necessary for preparing the tender and entering into a Contract. The agency shall be
deemed to have inspected the Site and its surroundings beforehand and taken into
account all relevant factors pertaining to the Site in the preparation and submission of the
Tender.
Sr.
No
Description of Work
1 Providing and applying grooming and wet mopping from
1. Sarai No 9 to langer Ground.
2. Cleaning of bushes of hillside.
3. Path of Canteen No.1 to main mandir. Main Mandir to Lower
Bazar,Police Chowki and Path leads to Toilets.
4. Cleaning of hill side up and down situated with Tiyala
2. Cleaning of bushes (Jhaaris) on hill side and applying grooming and wet
mopping on Path and road from
1. Canteen No. 1 to PWD Rest House both side of road and hillside
2. Residence of Temple officer and Canteen No 1 to Charan padooka
till PWD Rest house.
3. PWD Rest House to Canteen No 2 and path leads to Old Bus Stand.
4. Bus stand and adjoining hill side
5. Canteen No 2 to Tiyala(Peepal).
6. PWD Rest House to Barrier No.2 & further Barrier No2 to
Buststand
7. Ludhiana Sarai to Baba Balak Nath Babdi
8. Rooms of Sarai
9. Washing of main temple & stairs Canteen No 1,Gate No 5,Bakra
Sathal to police chowki via canteen No.2
10. The services of engaged employee can be taken in the institutions as
run by the Trust and any other works be assigned to them by the
authority.
3 Cleanliness of permanent toilets and temporary toilets and bathrooms’ near
bus stand as run by Temple Trust
4 Garbage Removal:
Collecting and picking up garbage and bio garbage waste and dispose it at
the site mark by the Temple Trust.
5 Cleaning from Bus stand to Rain Shelter at the border of Distt. Bilaspur
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 24 of 29
SECTION-6
PRICE SCHEDULE
FINANCIAL BID
Detail of monthly charges to be claimed (in Rupees) 1. Minimum wages as per HP Govt. 2. EPF Share(Employers share) of min. wages.
3. GST, Service Tax and Other obligatory contributions, Taxes etc. if applicable
(01)
Category
(02)
Minimum wages
per worker per month as per HP
Govt. (total)
(03)
EPF
Share(Em
ployers
share)*
(02)
(04)
Total
(02+03)
(05)
GST
@
Administrative
/Service charge
per month (
% of 04)
(06)
Total
cost to be
charged
per
month
(04+05)
% % Amount
Rs. in Figure&
words Sanitation
workers(10)
Rs. 8250.00x1
(8250/-) @275/-
Total= 8250-00
*Note: Employees contribution of EPF shall be deducted from the salary of employees and the same along with employers contribution of EPF will be deposited by the contractor in their respective EPF accounts.
(i) All the columns shall be clearly filled in ink legibly or typed. The tenderer should quote the rates and
amount tendered by him/them in figures and as well as in words. Alterations, if any, unless legibly attested
by the tenderer shall disqualify the tender. The tenderer shall take care that the rates and amount is written
in such a way that interpolation is not possible. No blanks should be left which would otherwise make the
tender liable for rejection. And the Admin/service charge should not be zero. (ii) Payments shall be made by the Client as per the terms and conditions of the Tender Documents. (iii) Prices shall be valid for a period of one year. However, on revision of minimum wages, Contractor may
request in writing for enhancement of minimum wages accordingly to the Client, which shall be considered
and agreed, if found reasonable by the Client.
Seal and Signature of the Authorized Signatory
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 25 of 29
SECTION-7
FORMS
FORM-I:
CONTACT DETAILS FORM
FORMS-II: BID SECURITY FORM
(To be used for EMD in case submitted by Bank
Guarantee)
FORM –III:
CHECK LIST
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 26 of 29
FORM-I
CONTACT DETAILS FORM GENERAL DETAILS OF BIDDER
1. NAME OF THE COMPANY ……………………………………………………………..
2. NAME AND DESIGNATION OF AUTHORISED REPRESENTATIVE ……………………………………………………………..
3. COMMUNICATION ADDRESS ……………………………………………………………..
……………………………………………………………..
4. PHONE NO./MOBILE NO. ……………………………………………………………..
5. FAX ……………………………………………………………..
6. E-MAIL I.D. ……………………………………………………………..
PARTICULAR DETAILS OF THE BIDDER’S REPRESENTATIVE
1. NAME OF THE CONTACT PERSON ……………………………………………………………..
2. DESIGNATION ……………………………………………………………..
3. PHONE NO. ……………………………………………………………..
4. MOBILE NO. ……………………………………………………………..
5. E-MAIL I.D. ……………………………………………………………..
UNDERTAKING 1. I, the undersigned certify that I have gone through the terms and conditions mentioned in the bidding document
and undertake to comply with them. 2. The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the
rates quoted are the lowest rates as quoted in any other institution in India.
4. I/We give the rights to the competent authority of the Office of the Chairman Shri Sidh Baba Balak
Nath Temple Trust Deotsidh Distt. Hamirpur.to forfeit the Earnest Money/Security money deposit in case of breach of conditions of Contract.
5. I hereby undertake to provide the manpower services as per the directions given in the tender
document/contract agreement.
Signature of the Authorized Signatory Date :- Place:- Designation :
(Office seal of the Bidder)
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 27 of 29
FORM-II
BID, SECURITY FORM (To be used for EMD in case submitted by Bank Guarantee)
No………………… Date……………………..
To
The Temple Officer
Shri Sidh Baba Balak Nath Temple Trust
Deotsidh Distt. Hamirpur HP.
Whereas M/s……………………………..(Hereinafter called “the bidder”) has submitted its bid
dated……………………for providing sanitation vide Tender No. .............. dated................WE
………………………………of having our registered office at ………………………….
(Hereinafter called „the Bank‟) are bound unto The Owner in the sum of Rs._______________ for which payment will and truly to be made of the Owner, the Bank binds itself, its successors and assigns by these present. THE CONDITIONS of the obligations are:
1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the
Bid form or 2. If the Bidder, having been notified of the acceptance of his bid by the Owner, during the period
of bid validity.
(a) fails or refuses to execute the Contract, if required; OR
(b) fails or refuses to furnish the Performance Security, in accordance with the instructions
to Bidders. OR
(c) fails or refuses to perform their duties fully or partially to the satisfaction of the Owner.
We undertake to pay the Owner up to the above amount upon receipt of its first written demand, without
the owner having to substantiate its demand, provided that in its demand the Owner will justify the
demand of the amount claimed by it, due to it owing to the occurrence of any one or both of the
conditions, specifying the occurred condition or conditions.
Name & Signature of witness Signature of the Bank Authority Address of witness Name
Signed in capacity of Full address of Branch
Tel No. of Branch
Fax No. of Branch
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OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 28 of 29
FORM-III
CHECK LIST ON PREPARATION OF BIDS Sl.
No.
Particulars YES/NO Page No.
1. Have you filled in and signed the Contact Details Form?
2. Have you read and understood various conditions of the Contract
and shall abide by them?
TECHNICAL BID
3. Have you enclosed the Tender Document Fee of Rs. 1,000/- (One
thousand only) in the Technical Bid ?
4. Have you enclosed the EMD of Rs. 30,000/- (Thirty thousand only)
in the Technical Bid?
5. Have you taken prints of all the Sections of Tender, in the
prescribed paper size and signed on all the pages of the tender
documents?
6. Have you attached proof of having met the following minimum
eligibility criteria?
6.1 Legal Valid Entity: Have you attached attested Certificate issued by
the Registrar of firms / Companies?
6.2 Registration with Government Bodies like Income Tax and GST,
ESI, EPF, have you attached a Registration copy of each of the
certificate?
6.3 Three years attached clearance certificate from sales/service or
income tax department OR Affidavit.
6.4 Experience: Have you attached the attested experience certificates
issued by the Organizations / Government Depts. of the last three
years?
6.5 Financial Capacity: Have you attached Turn Over certificate issued
by registered Chartered Accountant?
7. Have you attached the proof of authorization to sign on behalf of
the bidder in the Technical Bid?
8. Have your Technical Bid been packed as per the requirements of
the Tender and super scribed as “Technical bid”?
FINANCIAL BID
9. Is your financial Bid proposal is duly filled, sealed and signed on
all pages?
10. Have you quoted prices against each of the categories?
11. Have your financial bid been packed as per Tender conditions and
super scribed as “Financial bid”?
Authorized signatory
-
OFFICE OF THE TEMPLE OFFICER
TRUEST BABA BALAK NATH TEMPLE TRUST DEOTSIDH
TEHSIL BARSAR DISTT.HAMIRPUR 176047 HP PH. 01972-286354, E-MAIL: [email protected], WEB:www.bababalaknathdeotsidh.com
Tender No. ………………………………….. Dated ……………….
Page 29 of 29