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The COE Process
Module 8 Level 3
Quality Control
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Materials
• Module 8 Level 3 Outline
• Handouts, as needed
• Pen or pencil
• Highlighters
• Post-its
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Level 3: Quality Control
Goal
The recruiter will know how to implement quality
control activities.
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Objectives
Participants will be able to:
• Explain what quality control means within the
ID&R system.
• Identify the components of an effective quality
control system.
• Explain the benefit of an effective quality control
system and the consequences of an ineffective
system.
Level 3: Quality Control
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Agenda: Level 3
• What is Quality Control?
• Quality Control in the ID&R System
• Components of an Effective Quality Control
System
• Benefits and Consequences
• What is Quality Control? – Revisited
• Assessment
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What is Quality Control?
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MEP Quality Control Goals
• To develop efficient and cost-effective strategies
for identifying all eligible migrant children.
• To make proper and timely MEP eligibility
determinations confirmed via routine checks and
balances.
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Jigsaw: Quality Control in the ID&R System
1. Number off 1-4.
2. Stand with your Outline and something to write
with.
3. 1s form a group; 2s form a group, etc.
4. Read your assigned passage.
5. Discuss the questions in your Outline for your
passage as a group. Record your answers.
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1. Basic Principles
2. Federal and State Requirements
3. Quality Control of MEP Processes
4. Quality Control of MEP Products
Be prepared to discuss your reading and responses.
Jigsaw: Quality Control in the ID&R System
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Debrief: Quality Control in the ID&R System
• Form a group with a 1, 2, 3, and 4.
• #1, discuss your reading and share the
responses to the questions.
• As the reading and responses are shared, other
members of the group record the responses.
• Continue sharing all readings in the same format.
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• Return to your original seat.
• Review the responses you recorded.
• Highlight all responses you would like to
remember.
Debrief: Quality Control in the ID&R System
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Components of an Effective Quality Control
System
• Support for recruiters.
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Support for Recruiters
What type of recruiter support is needed in my
district?
• Currently in place
• Would like to see happen
• Next steps
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• Support for recruiters.
• Reviewing COEs.
Components of an Effective Quality Control System
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Reviewing COEs
Why might we want to have a process in place for
reviewing COEs after they have been entered in the
state’s database?
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What might this process look like?
• Brainstorm ideas.
• Record on chart paper.
• Be prepared to share.
Reviewing COEs
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Considerations:
• Who
• When
• What
• How
Reviewing COEs
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Debrief- Reviewing COEs
Carousel Walk
• Visit each process with your group.
• Take your Outline.
• Discuss how the process differs from yours.
• Record any ideas you would like to use.
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What information did you learn that you value most?
Debrief- Reviewing COEs
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• Support for recruiters.
• Reviewing COEs.
• Re-interviewing families.
Components of an Effective Quality Control System
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• Support for recruiters.
• Reviewing COEs.
• Re-interviewing families.
• Recordkeeping.
Components of an Effective Quality Control System
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Recordkeeping
• MEP requires a high degree of accountability and
recordkeeping.
• Should be maintained as paper or electronic file.
• Records should be readily available.
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Recordkeeping – Required Practices What records do we need to keep?
Where should records be kept?
How long should we keep records?
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• Support for recruiters.
• Reviewing COEs.
• Re-interviewing families.
• Recordkeeping.
Are there any other components you would like to
add? Is there any piece of the ID&R process that
was not addressed?
Components of an Effective Quality Control System
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Benefits and Consequences
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What is Quality Control? - Revisited
• Stand up with your Outline and something to
write with.
• Find a partner from another table group.
• Determine who is person A and person B.
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• Person A should explain what quality control is
to person B. Person B will jot down key points
made by person A.
• Reverse roles.
• Together, write a final summary of what quality
control is in your Outline, including key points
from both speakers.
What is Quality Control? - Revisited
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Final Thoughts…
The basic message that quality control should send
to recruiters is that someone will check your work.
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• Please complete the assessment independently.
• When all participants are done, discuss answers
with a partner; revise answers
if needed.
• We will review as a whole group and you will
grade your own.
Level 3 Assessment