Download - The Federal Perspective – Part 2
1 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective – Part 2
WEATHERIZATION ASSISTANCE PROGRAM – September 2012
•Grant Guidance
•Application Package Review
•Client Files
•Incidental Repair Measures (IRMs)
•Energy Audits & Priority Lists
•Health & Safety
3 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Current WPN Format
2013 Grant Guidance Update
The Federal Perspective
4 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Section 1: Funding Available and Limits on Grant
– Include many sections currently in the annual WPN XX-01.
• Section 2: How to Submit your Application
– Builds from Section 1 to provide guidance on how Grantees should proceed in developing their Application for the current Program Year, Fedconnect, and Grant Reporting Requirements.
• Section 3: Guidance Reference for Implementing the Grant
– Lists all relevant/active guidance documents that Grantees are responsible for in implementing the Grant.
• Section 4: New Initiatives
• Section 5: Websites
2013 Grant Guidance Update
The Federal Perspective
5 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Section 1.0 Funding
– 1.1 General Funding
– 1.2 Federally Appropriated Funds
– 1.3 Adjusted Average
– 1.4 Funds for Administrative Processes
– 1.5 Petroleum Violation Escrow (PVE) Funds
– 1.6 Program Income
– 1.7 Leveraging and Leveraged Resources
– 1.8 Training and Technical Assistance Funds
2013 Grant Guidance Update
The Federal Perspective
6 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Section 2.0 Application Submission
– 2.1 General
– 2.2 Intergovernmental Review
– 2.3 Application Package
– 2.4 Public Hearing
– 2.5 Policy Advisory Council
– 2.6 Budget
– 2.7 Liability Insurance
– 2.8 Financial Audits
2013 Grant Guidance Update
The Federal Perspective
7 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
2013 Grant Guidance Update
WPN Title Fun
ding
Gra
nt A
pplic
atio
n
Pro
cure
men
t
Mon
itorin
g
Clie
nts
Mul
ti-fa
mily
Mat
eria
l Pro
cure
men
t
Ren
tal R
equi
rem
sent
s
Ene
rgy
Aud
it C
riter
ia
Hea
lth a
nd S
afet
y
Ren
ewab
le E
nerg
y S
yste
ms
Dia
ster
Rel
ief
Elig
ibili
ty L
evel
s
Def
inin
g In
com
e
Prio
rity
Ser
vice
Fue
l Sw
itchi
ng
Inci
dent
al R
epai
rs
Rew
eath
eriz
atio
n
Veh
icle
Pur
chas
es
Pol
icy
Adv
isor
y C
ounc
il
Ele
ctric
Bas
eloa
d
Dav
is-B
acon
Act
Adm
inis
trat
ive
Cos
ts
His
toric
Pre
serv
atio
n
Elig
ible
Dw
ellin
g U
nits
Nat
iona
l Eva
luat
ion
Add
-Ons
/Cal
l Bac
ks
Ave
rage
Cos
t C
alcu
latio
ns
08-4 Space Heater Policy x
08-6 Lead Safe Weatherization Guidance x
09-6Lead Safe Weatherization Additional Materials and Information
x
10-3 Procurement Tool Kit x
10-7Revised DBA Wage Determinations for WAP
x
10-8WAP Guidance on Maintaining the Privacy of Recipiets Services
x
10-10Reprogramming T&TA Funds to Program Operations
x
10-11 National Evaluation x
10-12 Historic Preservation Implementation x
10-17Buy-Down SIR Using Non-Federal Resources
x x
• Section 3.0 WAP Policy Notices
The Federal Perspective
8 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Section 4.0 New Initiatives
– 4.1 Training Center Accreditation
– 4.2 Voluntary National Guidelines
– 4.3 Weatherization Plus 2015
– 4.4 Multi-family Initiative
2013 Grant Guidance Update
The Federal Perspective
9 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Section 5.0 Websites
– Energy Efficiency and Renewable Energy: http://www.eere.energy.gov/weatherization;
– Weatherization Assistance Program Technical Assistance Center: http://www.waptac.org;
– Oak Ridge National Laboratory: http://weatherization.ornl.gov;
2013 Grant Guidance Update
The Federal Perspective
10 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Procurement Updates and Lessons Learned from 2012
Reviews
11 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
FedConnect
• Access and acknowledge awards.
• Official approval of award.
• Guide: https://www.fedconnect.net/Fedconnect/PublicPages/FedConnect_Ready_Set_Go.pdf
• FedConnect Support: 1-800-899-6665 or
• Note: PAGE does not provide official approval of award.
The Federal Perspective
12 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Lessons Learned
• SF-424 application
– Block 17. Proposed Project Start Date and End Date
• Current budget period
– Block 18. Estimated Funding
• New dollars and cost share
• No carry over
The Federal Perspective
13 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Lessons Learned
• SF-424A Budget
– Section A – Budget Summary
• (c) Federal Estimated Unobligated Funds – Enter Carry Over
• (e) New Federal Budget – Enter new allocation for the year
– Totals in Section A - Budget Summary and Section B – Budget Categories should match
– Round to nearest dollar
• Indirect and and Fringe Rates
The Federal Perspective
14 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Federal Funding Accountability and Transparency Act (FFATA)
• Requires information on federal financial assistance and expenditures be made available to the public via a single, searchable website (http://www.fsrs.gov)
• Applies to base awards > $25K made on or after October 1, 2010.
• FFATA does not apply to the Weatherization Assistance Program Formula awards.– Base awards < $25K and made after October 1, 2010.
The Federal Perspective
15 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Recipient Lighting Efficiency Certification
• Applies to awards with FY 2012, prior year, or a mix of the two funds which is in excess of $1M.
• Applies to total award; i.e., Federal share and recipient cost share.
• Facilities mean the room(s), area(s), or building(s) that are used to complete a majority of the work under the project.
• Applies only to Grantee’s facility and their workspace
The Federal Perspective
17 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective
Client Files
Client Files - What we are finding:
• Contents of client files vary widely
• Consistency may also vary widely – Grantees & Subgrantees
• DOE monitors and the DOE IG must assume non-compliance if required documentation can’t be found
• QA contractor client file reviewers of ARRA completions experienced difficulty in finding required & accurate info
• DOE: Ideal files would be the same: content, forms and file organization – at least throughout a Grantee’s area
18 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective
Client Files
What DOE looks for in Client files:
• Client eligibility
• Owner/rental documentation
• Signatures authorizing WAP
• Energy Audit with prioritized measures; or Priority List
• Work order/job write-up
• BWR or form with Invoices or material and labor costs
• Pre ‘79 homes - Lead paint notification documentation
• Lead paint notification.
• Lead safe documentation.
• Certified renovator documentation.
• SHPO documentation.
• Insulation disclosure documentation.
• Moisture/health assessment form.
• LSW & Certified Renovator documentation
• Mold/Moisture Assessment
• Other Hazardous notifications
• SHPO documentation
• Blower door results
• CAZ/Draft/CO diagnostics
• Combustion efficiency tests
• Refrigerator replacement form
19 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective
Client Files
• Installed measure list with costs, funding sources, and categories of WAP funded measures (ECM, IRM, H&S).
• Contractor invoices.
• # of units in MF building
• # of eligible units in MF building
• Client satisfaction form
• Final Inspection form
What DOE looks for in client files (Cont.):
20 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective
Client Files
File Review QA form - DOE QA on-site visits:
21 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
The Federal Perspective
Client Files
• A file contents checklist or index to the contents of files
• Job documentation sheet(s)
o Provides place for documenting justification of installed IRMs and H&S measures
o Provides history of job flow if entries dated and initialed
• Client education checklist
What DOE recommends in client files:
23 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Incidental Repair Measures (IRM) – WPN 12-9
• Response to unclear guidance resulting in inconsistent treatment of incidental repair costs
• To provide definitions of relevant, or new terms, and their relationship to WAP procedures
• To clarify how incidental repair costs are to be accounted for in the calculation of SIR
• To show where the regulations address IRMs: 10 CFR 440 Rules & Preambles
• To provide examples and questions and answers to Frequently Asked Questions.
The Federal Perspective
Why was WPN 12-9 issued?
24 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Incidental Repair Measures (IRM) – WPN 12-9
• 1979: IR had a cost limit of $100 (materials only)
• 1980 & 84: IRM costs are costs not required for Energy Conservation Measure (ECM) installation; the term “Ancillary” materials used
• 1981: Cost limit of $150 per unit
• 1985: $150 limit removed, cost of IRM included in total WAP average cost per unit
• 1993: Beginning in 1993, IRM costs to be included in the “total conservation investment” for a DOE approved advanced ‘waiver audit’
• 2000: Grantees required to move to use of advanced energy audit outlined in 1993.
The Federal Perspective
IRM History:
25 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Incidental Repair Measures (IRM) – WPN 12-9
• IRMs are only to protect or enhance the effectiveness of ECMs installed during the WAP project
• IRMs are for ‘Minor repairs’ only (e.g. not roof replacements)
• Clear client file documentation needed for ECMs that are enhanced or protected and why the ECM needs this enhancement or protection.
• Clear distinction in client file of costs of IRMs and their inclusion in audit SIR “total package” calculation
The Federal Perspective
DOE Expectations:
26 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
WPN 12-09 Incidental Repair Measures (IRM)
• Ancillary materials costs that are required for proper installation of an ECM must be added to the individual ECM cost for calculation of the individual ECM SIR
• Examples of Ancillary materials: Small items such as hardware, nails/screws, adhesive, sealant, etc.
• Examples of Non Ancillary materials (IRMs): dry walling, roof/floor decking, stops, jambs, rough framing, etc.
The Federal Perspective
DOE Expectations:
27 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
WPN 12-09 Incidental Repair Measures (IRM)
• After respective inclusion of IRM and ancillary costs, all individual ECM SIR’s and the total building energy conservation package (all ECMs) SIR must be 1.0 or greater
• Audit runs – if package of ECMs is less than 1.0, removal of the combination of the lowest ECM and its IRM that has an SIR less than 1.0 is necessary, and this would continue until the package of measures has an SIR greater than 1.0
• Grantee annual grant application must distinguish allowable ECM, IRM, and H&S measures
The Federal Perspective
DOE Expectations (Cont.):
28 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
WPN 12-09 Incidental Repair Measures (IRM)
• Priority lists are based on applying a DOE approved audit to ‘typical’ housing stock by housing type.
• Grantees that use Priority lists must include typical IRMs and cost limitations expected for the housing type or perform site specific audit
• Average IRM costs for a priority list housing type may be estimated with justification, and the cost limit becomes a part of the priority list.
• If more extensive IRM measures and costs are needed than in approved Priority List then site specific audit must be run
The Federal Perspective
IRMs, Audit Procedures, & Priority Lists:
30 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Energy Audits & Priority Lists
• DOE is responsible for ensuring WAP is cost effective
• Advanced energy audits and procedures must be used
• Building must be assessed as a system
• General energy audit requirements outlined in 10 CFR 440.21
• Implementation discussed in 12-8-2000 Final Rule preamble
• Details delegated to guidance for flexibility
The Federal Perspective
Energy Audit Requirement – Review:
31 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Energy Audits & Priority Lists
• WPN 01-4: lists detailed requirements for submitting Energy Audits for DOE review and approval
• Outlines submittal justification for approval of Priority Lists
• Submittal package must include H&S plan, IRM list, and General Heat Waste measure list, if applicable
The Federal Perspective
Energy Audit Submittal Guidance:
32 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Energy Audits & Priority Lists
• Priority Lists – save time on auditing for buildings that would have same measure priorities
• Priority Lists are based on approved Grantee advanced Energy Audit
• Must have different Priority List for each subset of housing type
• Building field assessment must still be similar to full audit, to ensure applicability of Priority List to building type
The Federal Perspective
Priority Lists:
33 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Energy Audits & Priority Lists
• Full audit required if building does not conform to approved description of housing type subset.
• Auditors training must be current for both use of Priority Lists and use of the approved advanced Energy Audit
• Grantees are responsible for ensuring validity of Priority Lists measure costs and fuel costs at least annually
The Federal Perspective
Priority Lists:
34 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Energy Audits & Priority Lists
• Separate audit must be approved for each major housing type: Single Family detached, Mobile Homes and Multi-Family units (2013)
• Grantee’s without an approved MF audit it must submit proposed project data to its DOE Project Officer for approval
• Approved audit may need to be re-approved if significant changes are made affecting calculations
• Grantee is responsible for ensuring the priority list is still accurate (taking fuel costs, measure/labor costs)
• Audits and priority lists must be submitted for re-approval every five (5) years
The Federal Perspective
Energy Audit Continuing Maintenance:
35 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• NEAT and MHEA only — no multifamily-specific
• Locally run on PCs at agency level
• Aggregation to state level by agency
Weatherization Assistant — today
Weatherization Assistant Update
The Federal Perspective
36 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Weatherization Assistant — planned
• NEAT, MHEA, H&S, NEBs, MulTEA
• All run as Internet web service, secure servers
• Central data base
Weatherization Assistant Update
The Federal Perspective
37 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Multifamily Tool for Energy Audits (MulTEA)
Weatherization Assistant Update
The Federal Perspective
38 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Version 1: Simpler Buildings and Systems, Few Extras
– Low-rise buildings (four floors or less) including “garden-style” apartments
– Individual dwelling unit space conditioning systems
– Both dwelling unit and central-plant domestic hot water systems
– Basic weatherization measures
• Version 2: More Complex Buildings and Systems, Additional Capabilities
– High-rise buildings with service cores (elevators, etc.)
– Central plant heating and cooling systems
– More complex and additional weatherization measures
– Rules-based savings
Weatherization Assistant Update
The Federal Perspective
39 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Healthy Homes Audit Tool
Purpose
•Performs whole-house health and safety audits including:
– Site built single family
– Manufactured housing
– Individual multifamily units
• Provide a comprehensive H&S evaluation tool for use in homes being weatherized
• Assess and address multiple H&S hazards in homes
• Ensure H&S of occupants and weatherization crews
•Help agencies follow WPN 11-6 H&S Guidance
•Help implement the Weatherization Plus Health Initiative
•Designed by ORNL in collaboration with HUD & DOE
The Federal Perspective
40 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Healthy Homes Audit Tool
The Federal Perspective
42 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• Authority from 10 CFR 440.21 (c)
• Primary goal of WAP is energy efficiency and only allows for “energy-related” H&S
• General rehab & hazard remediation are beyond the scope of WAP
• DOE issued revised H&S Guidance WPN 11-6 and WPN 11-6a (allowing additional time for training and implementation)
Allowance to spend on H&S
The Federal Perspective
43 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Visit a Weatherization Training Center near you
•Go to www.WAPTAC.org for H&S resources:
H&S Resources
Guidance Webinars Training
materials/curricula Support documents Best practices
Hands-on training at the New River Center for Energy Research and Training, VA.
The Federal Perspective
44 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
H&S Plan reviewed by Project Officer:
Consistency with guidance
Reasonable costs with justification
ASHRAE 62.2 implementation plan per WPN 12-1
H&S Plan Review
The Federal Perspective
45 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
H&S Plan Review
Additional committee review is triggered when: H&S budgets are 15% or more of Program
Operations Grantee requesting an alteration to ASHRAE 62.2
(requires basis in 62.2-2010 and scientific justification)
The Federal Perspective
47 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• WPN 11-6 expected to continue for PY 2012 and 2013
• Recommendations for H&S Plans & Implementation:
Budget % of Program Ops and request should match
State-wide H&S assessment and notification
Effective deferral policy
Strengthen referral networks
Get serious about Indoor Air Quality
Get GREAT! at air sealing without BTL
H&S Guidance Recommendation
The Federal Perspective
48 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
• WPN 11-6 expected to continue for PY 2012 and 2013
• What do you want to see for H&S? Multifamily specific guidance? More training? Missing pieces? Greater flexibility or limitations? Other?
Contact your Project Officer w/questions or visit www.waptac.org for guidance and additional information
H&S Guidance Updates
The Federal Perspective
49 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012 eere.energy.gov
Weatherization Plus Health
The U.S. Department of Energy's (DOE) Weatherization Plus Health initiative is a national effort to comprehensively and strategically coordinate resources to improve the energy efficiency, health, and safety of low-income homes.
Weatherization Plus Health ensure energy efficient and healthy indoor environments by facilitating the establishment of strong, effective partnerships between DOE's Weatherization Assistance Program (WAP) and healthy homes providers.
The National Association for State Community Services Programs (NASCSP) is implementing the project on behalf of DOE. KEY DELIVERABLES:•Regional Conferences•WeatherizationPlusHealth.org•Wx & HH Reports for each Grantee•Grantee Implementation of Wx Plus Health•Best Practices for Referral Systems•Training and Technical Assistance
The Federal Perspective