Download - The Incredible, Inclusive PowerPoint
![Page 1: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/1.jpg)
The Incredible, Inclusive PowerPoint
How to make your PowerPoint lessons more accessible
Dixie M Davis
March 20, 2008
DENNEN/EME6415/SPR08
Start Lesson
![Page 2: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/2.jpg)
Intended Audience
The intended audience for this program are instructional design students enrolled in a courseware development and design course, such as EME6415.
The audience could be extended to include any individuals who wish to create accessible presentations and learning modules using PowerPoint.
Back Next MindMap
![Page 3: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/3.jpg)
Learner Objectives
Learners will recognize PowerPoint features that provide accommodations to visually impaired and deaf individuals.
Learners will correctly list PowerPoint features that do not accommodate visual and auditory disabilities.
Learners will correctly identify formatting and content strategies for creating accessible PowerPoint presentations for visually impaired and deaf individuals.
Back Next References
![Page 4: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/4.jpg)
The Golden Rule of Accessibility
Remember the Golden Rule of Accessibility? – If a piece of information could be inaccessible to someone, always convey that information in a second format.
Remember me from the last lesson? I’m Rosa, the blind bookworm. We’re moving on from the web now to other digital media.
If you have audio in a presentation, you should provide that same information as text.
This rule also applies to visual images.
Source: http://office.microsoft.com/training/Training.aspx?AssetID=RC063800961033&CTT=6&Origin=RC063800961033.
Image credit: http://www.panix.com/~kestrell/bookworm5.gif
Back Next
![Page 5: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/5.jpg)
A picture is worth how many words?
According to Census information from the year 2000, over 9.3 million people have a disability involving sight or hearing.
Blind and partially sighted individuals rely on assistive technology, such as screen readers, that provide text alternatives to visual images.Source: http://www.census.gov/Press-Release/www/releases/archives/facts_for_features_special_editions/001823.html
Image credit: http://en.wikipedia.org/wiki/The_scream
Back Next
![Page 6: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/6.jpg)
A picture is worth how many words?
This alternative text is called descriptive text.
An example for this image would be: This slide shows an image of Edward Munch’s painting, The Scream. It is an image of a person on a dock with their hands to their face. The person looks like he or she is screaming.
Back Next
X
![Page 7: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/7.jpg)
Module Objectives
In the last lesson you learned about Section 508 and how it applies to the web, let’s look at how it applies to other electronic media.
In this module, we will learn which features in PowerPoint accommodate individuals with disabilities and which features we should avoid.
We will also discover strategies for formatting our slides and for creating content that ensures our PowerPoint presentations and modules are as inclusive as possible.
Back Next
![Page 8: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/8.jpg)
Accessible or Inaccessible –Your Choice
Click the checkmark to learn about PowerPoint’s accessible features.
Click the exclamation point to learn about PowerPoint features that will hinder efforts to create inclusive media.
![Page 9: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/9.jpg)
Accessible Features
Though PowerPoint is not as accessible as HTML, there are options you can choose to increase its range as a delivery medium.
These features apply mainly to the blind and partially sighted.
Back Next
![Page 10: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/10.jpg)
Accessible Features – Auto Layouts Using Auto Layouts help
ensure screen readers will pick up all the text in your presentation or module.
If text is not within one of the PowerPoint provided layouts, screen readers do not have access to it.
Avoid copying and pasting text into slides because odd formatting can be introduced that may trip up the screen reader.
Back Next
![Page 11: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/11.jpg)
Accessible Features - Normal View
Develop your module or presentation in Normal View to ensure your information is accessible.
Type directly into the Slides Pane.
The Outline Pane shows just the text information in your slides.
Use the Notes Pane to add descriptive text about any graphics.
Back Next
![Page 12: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/12.jpg)
Accessible Features – Animations
Back Next
Animations that work with the direction of reading are OK.
Examples include Appear. And, Wipe Down. Do you think this one (Spin) works? No – it does not follow the direction of
reading.
![Page 13: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/13.jpg)
Features to Avoid
Some features in PowerPoint are not accessible to screen readers, or are only available to some.
If your goal is to provide equal access to your information, you should avoid including these features in your modules or presentations.
Back Next
![Page 14: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/14.jpg)
Features to Avoid – Action Buttons That’s right, Navigational
Buttons, Hyperlinks, etc. are not available to all screen readers.
Mouse-overs and screen tips are also not reliably accessible.
Alternative formats should be offered if these are part of your module or presentation.
Back Next
![Page 15: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/15.jpg)
Alternative Format?
What is an alternative format for a Navigation Button?
Another way to present the information would be to provide the module as a slideshow which allows the learner to adjust the amount of time each slide is visible.
Back Next
![Page 16: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/16.jpg)
Features to Avoid – MSOffice objects Charts, Forms, Graphs and Tables created
with Microsoft Office are also not available to all screen readers.
Alternative formats should be offered if these are part of your module or presentation.
Back Next
![Page 17: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/17.jpg)
Features to Avoid – Animations Animations that move quickly and do not
follow the direction of reading should be avoided.
Examples: include blinds; Dissolve, stretch, and checkerboard. What about zoom? It also should be avoided.
Back Next Back to Your Choice
![Page 18: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/18.jpg)
PowerPoint Features
Great! That wraps up our section on exploring PowerPoint’s accessibility positives and negatives.
Some argue because PowerPoint is not completely accessible, you should always provide an HTML alternative. We’ll talk more about that in the next lesson.
Back Next
![Page 19: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/19.jpg)
UX DOW-PIRM
DRI-POW MUX
RUP WIMD-ORX
WORD MIX-UP
Start Game
![Page 20: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/20.jpg)
VPIRECSDIET
The type of text used as an alternative format for images.
Click on the Scrabble
letters to see
the answer.
![Page 21: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/21.jpg)
VPIRECSDIET
DESCRIPTIVE TEXT
is the type of text used as an alternative format for images.
Got it right? – Excellent! No, See Slide 6 for review.
Back Next Review
![Page 22: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/22.jpg)
TYA STALUOOU
An accessible PowerPoint feature that helps ensure screen readers pick up all text in your module or presentation.
Click on the Scrabble
letters to see
the answer.
![Page 23: The Incredible, Inclusive PowerPoint](https://reader035.vdocument.in/reader035/viewer/2022081519/56812f73550346895d94fb9c/html5/thumbnails/23.jpg)
TYA STALUOOU
AUTO LAYOUTS
an accessible feature in PowerPoint that helps ensure all text is available to screen readers.
Got it right? – Excellent! No, See Slide 10 for review.
Back Review