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The past is a foreign country:Transforming a bibliographic services team from copy cataloguers to metadata creators
Helen WilliamsAssistant Librarian, Bibliographic Services
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Background
• LSE
• Library Services
• The Bibliographic Services team – Staffing– Structure– Skills
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What is LSE RO?
IR is an online, open access collection of publications by researchers from a particular institution.
What is LSE RO?•Development
•Staffing structure
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All change for LSE RO workflows
Diagram by Neil Stewart
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Recommendations
• Digital workflows to mirror print workflows
• LSE RO work to be done by all Bib Services Library Assistants, instead of dedicated post
• Fill current vacancy with revised job description
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Detailed planning 1
Existing hours contributed to LSE RO (15)+
Existing hours cataloguing gifts & donations (6) =
21 hours to spread across Bib Services
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Detailed planning 2
• Shared service between Academic Services & Collections Services
• Who does what?
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Detailed planning 3
• Telling the team!
• Revising generic Bib Services job description
• Recruiting someone to the newly revised post
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Training
• Train the trainers
• Introducing IR concept
• Practical training
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Documentation 1
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Documentation 2
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Data entry• Web based interface
• Dublin core vs AACR2/MARC21
• Punctuation
• Name authorities
• LCC
• JEL codes
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Reviewing
• Initial checking of every record
• Feedback and editing records
• Spot checking
• Putting records into live repository
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Just in case you
thought it was
all going too well
…
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Reflections 1
• Change management
• Successes
• Hindsight is a wonderful thing
• Training expertise
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Reflections 2
• Multi-skilled or specialists?
• Service level agreements and workflows
• The REF
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Beyond our walls
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On-going developments
• LSE TO
• LSE LRO
• Official publications repository
• Exam papers repository?