Theodora Fitzsimmons & Kathleen Flora Defense Intelligence Agency
Learning 2011—Orlando, FloridaStep-by-Step Session 2:45-3:45, November 8, 2011
Coronado F, 841
Establishing a Group Mentoring Program: Grooming Your Next Generation of Leaders
This briefing is classifiedUNCLASSIFIED
Directorate for Human Capital
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Aging Workforce
Retention
Productivity
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Why Mentoring?
Directorate for Human Capital
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Traditional MentoringOne-on-one relationship between a more experienced (senior) Mentor and a less experienced (junior) Mentee
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One Versus a Collection of Mentoring Relationships
Group MentoringCollective mentoring relationships include senior-to-junior and peer mentoring
Directorate for Human Capital
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A Give and Take Relationship
Mentors
Guide mentees in selecting goals and action plans
Teach mentees how the organization works
Encourage mentees to share knowledge with the group
Coach mentees to maximize strengths and address areas for development
Ask questions that will help build trust
Mentees
Ask questions
Seek guidance
Learn from mentor
Share with other mentees to maximize strengths and address areas for development
Both
Be committed to the effort
Be flexible
Be open
Maintain confidentiality
Invest in relationships
Directorate for Human Capital
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Components of a Group Mentoring Program
• Senior Leader Sponsorship• Mentoring Task Lead (Force)• Training for Mentors and Mentees (Protégés)• Performance Support Materials (Tools and
Templates)• Recruiting process for Mentors and Mentees• Communications Plan• Structure/Topics• Evaluation
Directorate for Human Capital
UNCLASSIFIED
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Step-by-Step Group Mentoring Program
Plan 6 months prior Gain sponsorship at the highest levels
3 months prior Identify Mentoring Task Lead; Form Mentoring Task Force Develop the Recruiting, Communications, and Evaluation Plan
Launch 8 weeks prior Senior Sponsor announces the launch
Launch the Recruiting Plan for Mentors and Mentees
4 weeks prior Pair cadre of mentees with mentors
2 weeks prior Send welcome letter and packet to Mentors and Mentees
1 week prior Conduct initial Mentoring Program training
Implement Mentoring Conduct Sessions
Evaluate 1 week after Evaluate the program
2 weeks after Report results & Celebrate!
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Directorate for Human Capital
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Session Number Topic
Session One Building trust and relationships
Session Two Understanding your Leadership Style / Maximizing your Strengths
Session Three Listening Effectively
Session Four Communication – Presenting Ideas to be Heard
Session Five Networking within XYZ, the Industry and Beyond
Session Six What’s next?
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Sample Leadership Development Group Mentoring Topics
Directorate for Human Capital
UNCLASSIFIED
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Group Mentoring Executive Summary
Group Mentoring Program Guide
Group Mentoring Mentee Guide
Group Mentoring Mentor Tactical Guide
Group Mentoring Orientation Instructor Guide
Group Mentoring Program Orientation slides
Session 841
Available on the Wiki
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Directorate for Human Capital
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