Download - Time Reporting Procedures
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Time Reporting ProceduresTime Reporting Procedures
“Best in Class”
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Topics of DiscussionTopics of DiscussionNotifying Payroll of Time Clock Add or
Change
Completing the F-514 form
Class Codes & Schedules
Clock Usage
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Notify Payroll of New HireNotify Payroll of New HireTo insure that new employees are paid in a
timely manner & to maintain accurate reporting of labor, Payroll must be notified using form F-514.– Payroll is responsible for set up of new employees– Payroll maintains job change information
Time Clock download will add new data to the Kronos TimeKeeper System
Form (F-514) available via e-mail system
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Notify Payroll of New HireNotify Payroll of New Hire
Log on to CICS & Select EMAIL
Type an X by EMAIL&
Press ENTER
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In EMAIL, type B for option to use Bulletin Board
Notify Payroll of New HireNotify Payroll of New Hire
Bulletin Boardsis the option we want.Type B & press Enter
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In Bulletin Board, select Payroll Forms using L
Notify Payroll of New HireNotify Payroll of New Hire
Type an L by Payroll Forms &
Press ENTER
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To create an e-mail using the form, type U for Useform
Notify Payroll of New HireNotify Payroll of New Hire
Type U& Press Enter
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Fill in all appropriate Employee Information & press PF8
Notify Payroll of New HireNotify Payroll of New Hire
Fill in the form with Employee info.
This form is used for bothNew Hires & Job Changes
Press PF8 for next screen.
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Fill in all appropriate Employee Information
Notify Payroll of New HireNotify Payroll of New Hire
Fill in the remaining fields&
Press PF4 to send to Payroll.
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Notify Payroll of New HireNotify Payroll of New HireWhat is the best way to get information for
the Payroll form F-514?– Are there other employees with the same job?– Are there others on the same schedule?
Kronos TimeKeeper can give you the info!
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Completing the F-514 formCompleting the F-514 form
Find employee with same job and schedule
Press PF14 (<Shift>+ F2)to view Defaults
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Completing the F-514 formCompleting the F-514 form
Employee Defaults show Class Code & Schedule
Employee information isdisplayed for division, class
code, schedule, etc.& can be copied to F-514
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Class Codes & Schedules Class Codes & Schedules
Class Codes will be reviewed in detail on the following pages
These are the Class Codes that have been established
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01 O/T -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch
is within 10 minutes before start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if
punch within 10 minutes of scheduled time.– Lunch 1 hour or Punch (whichever is greater)
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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03 O/T - Auto Deduct 1 Hour– Round up to the scheduled start time if punch is
within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if the
punch within 10 minutes of scheduled end time.– 1 Hour Lunch is automatically deducted.
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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06 O/T -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch is
within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if punch
is within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch - whichever is greater
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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10 O/T -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1/2 hour or Punch - whichever is
greater
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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11 O/T -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1 hour or Punch - whichever is greater
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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12 O/T -No Lunch– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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13 O/T -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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14 O/T -Temp Outside Employees– No rounding rules– Minute to Minute for time calculations.– No automatic lunch deduction.
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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16 O/T -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch
only after working 1/2 hour.
Overtime over 40 hrs/weekOvertime over 40 hrs/week
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20 O/T OVR 8 -Punch 1 Hour– Round up to the scheduled start time if punch
is within 10 minutes before start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if
punch within 10 minutes of scheduled time.– Lunch 1 hour or Punch (whichever is greater)
Overtime over 8 hrs/day Overtime over 8 hrs/day
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21 O/T OVR 8 -Punch 1/2 Hour– Round up to the scheduled start time if punch is
within 10 minutes before start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if punch
within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch (whichever is greater)
Overtime over 8 hrs/day Overtime over 8 hrs/day
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22 O/T OVR 8 PUN 1HR - MM OUT– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1 hour or Punch - whichever is greater
Overtime over 8 hrs/dayOvertime over 8 hrs/day
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23 O/T OVR 8 PUN 1/2HR - MM OUT– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1/2 hour or Punch - whichever is
greater
Overtime over 8 hrs/dayOvertime over 8 hrs/day
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24 O/T OVR 8 NO LNCH - MM OUT– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– No time is automatically deducted for lunch.
Overtime over 8 hrs/dayOvertime over 8 hrs/day
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25 O/T OVR 8 AUTO DEDUCT 1/2 HR– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch but
only after working 7 hours.
Overtime over 8 hrs/dayOvertime over 8 hrs/day
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02 O/T>50 - AUTO DEDUCT 1/2 HR– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch but
only after working 7 hours.
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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04 O/T>50 - AUTO DEDUCT 1 HR– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1 hour for lunch but
only after working 7 hours.
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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07 O/T>50 Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch is
within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if punch
is within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch - whichever is greater
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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08 O/T>50 - No Lunch– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– No automatic lunch deduction.
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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09 O/T>50 -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1/2 hour or Punch - whichever is
greater
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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15 O/T>50 -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch
only after working 1/2 hour.
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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17 O/T>50 -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch
is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes
before scheduled start time, will not round– Round back to the scheduled end time if
punch is within 10 minutes of scheduled time.– Lunch 1 hour or Punch - whichever is greater
Overtime over 50 hrs/weekOvertime over 50 hrs/week
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Clock Usage Clock Usage
Kronos Clock Instructions