Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 1
Topgrad ngTopgrad ng 11
Topgrad ngTopgrad ng
TopGradingTopGradingWith Ron HuntingtonWith Ron Huntington
Topgrad ngTopgrad ng 22
Topgrad ngTopgrad ng
How Leading CompaniesHow Leading CompaniesWin by Hiring, Coaching Win by Hiring, Coaching
and Keeping and Keeping the Best Peoplethe Best People
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 2
Topgrad ngTopgrad ng 33
For BuilderBooks and EMTFor BuilderBooks and EMTTopgrad ng Topgrad ng
Topgrad ngTopgrad ng 44
Topgrad ngTopgrad ng
1. 1. PeoplePeople2. Strategy2. Strategy
3. Execution 3. Execution -- andand4. Cash 4. Cash –– Financial PerformanceFinancial Performance
Four Decisions you Four Decisions you mustmust get right!get right!
At Gazelles, we help our Clients face At Gazelles, we help our Clients face 4 critical Areas of Decision Making:4 critical Areas of Decision Making:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 3
Topgrad ngTopgrad ng 55
““Life is tough; but Life is tough; but itit’’s tougher if yous tougher if you’’re re
stupid.stupid.””John WayneJohn Wayne
Topgrad ng Topgrad ng Notable QuotablesNotable Quotables
Topgrad ngTopgrad ng 66
Topgrad ngTopgrad ng
What is TopGrading?What is TopGrading?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 4
Topgrad ngTopgrad ng 77
Topgrad ngTopgrad ng
Hiring The Best:Hiring The Best:““AA”” PlayersPlayers
Separates Premier from Mediocre.Separates Premier from Mediocre.
Separates SuccessfulSeparates Successful………….. .. from Everything Less!from Everything Less!
What is Topgrading?What is Topgrading?
Topgrad ngTopgrad ng 88
Topgrad ngTopgrad ng
Packing the TeamPacking the Teamwith with ““AA”” PlayersPlayers; ; and and Clearing OutClearing Outthe the ““CC”” Players.Players.
What is Topgrading?What is Topgrading?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 5
Topgrad ngTopgrad ng 99
Topgrad ngTopgrad ng
GOAL:GOAL: Filling Filling EVERYEVERYPosition in the organization Position in the organization
with an with an ““AA”” Player Player --at the appropriateat the appropriate
Compensation Level.Compensation Level.
What is Topgrading?What is Topgrading?
Topgrad ngTopgrad ng 1010
Topgrad ngTopgrad ng What is Topgrading?What is Topgrading?
Offer:Offer:
New New ““AA”” Player on StaffPlayer on Staff
1.1. Sourcing & PreSourcing & Pre--Screening of Screening of ““AA”” PlayersPlayers
2.2. Screening InterviewScreening Interview
3.3. CIDS InterviewCIDS Interview
4.4. Team InterviewTeam Interview
5.5. Reference CheckReference Check
6.6. Background CheckBackground Check
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 6
Topgrad ngTopgrad ng 1111
Topgrad ngTopgrad ng
““AA”” Players: Players: Top 10%Top 10%. . ““BB”” Players: Players: Next 25%Next 25%..““CC”” Players: Everyone Players: Everyone Else Else below the Top 35%below the Top 35%..
What are What are ““A, B and CA, B and C”” Players?Players?
Topgrad ngTopgrad ng 1212
Topgrad ngTopgrad ng
The TopGrading ClassificationsThe TopGrading Classifications
““AA’’ss”” –– ““BB’’ss”” –– ““CC--ss””::
Exhibit the
Values?
Make your Numbers?
YESYES
NoNo YESYES
NoNo
YES/NoYES/No
No/NoNo/No No/YESNo/YES
YES/YESYES/YES
“B”
“B”
“A”
“C”
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 7
Topgrad ngTopgrad ng 1313
Topgrad ngTopgrad ng
““AA”” Players make things work; Players make things work; They press for progress and They press for progress and creative, energizing solutions, whilecreative, energizing solutions, while““CC”” Players drag their feet, resist Players drag their feet, resist change, stifle creativity, impede change, stifle creativity, impede advances, kill off good ideas, and advances, kill off good ideas, and encourage the status quo.encourage the status quo.
““AA’’ss”” and and ““CC’’ss””
Topgrad ngTopgrad ng 1414
Topgrad ngTopgrad ng
““AA”” Players are Players are Impact Impact PlayersPlayers: : The Top 10%The Top 10%of Talent Available at of Talent Available at ALL Salary Levels.ALL Salary Levels.
The The ““Best In Class!Best In Class!””
What Are What Are ““AA”” Players?Players?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 8
Topgrad ngTopgrad ng 1515
Topgrad ngTopgrad ng
Instead of paying Instead of paying Top Dollars for Talent,Top Dollars for Talent,get Top Talent for the get Top Talent for the
Dollars you Pay!Dollars you Pay!
What is Topgrading?What is Topgrading?
Topgrad ngTopgrad ng 1616
Topgrad ngTopgrad ng
An An ““AA”” Player, then, is Player, then, is ““Best of Class;Best of Class;””““AvailableAvailable”” means willing means willing to accept a job offer for an to accept a job offer for an open position.open position.
What is an What is an ““AA”” Player?Player?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 9
Topgrad ngTopgrad ng 1717
Topgrad ngTopgrad ng
At the compensation level.At the compensation level.With the Bonus and/or Benefits With the Bonus and/or Benefits prescribed.prescribed.In the specific Industry.In the specific Industry.In the designated geographic In the designated geographic location.location.With those same accountabilities.With those same accountabilities.With those same resources.With those same resources.In a specific Reporting relationship.In a specific Reporting relationship.
““AvailableAvailable”” is also:is also:
Topgrad ngTopgrad ng 1818
Topgrad ngTopgrad ng
A A ““CC”” Player is someone Player is someone chronically performing below the chronically performing below the level of expectationlevel of expectation in a given in a given Role.Role.A A ““CC”” PlayerPlayer’’s s costcost to the to the
organization organization exceeds the value exceeds the value and cost of developing, and cost of developing, redeploying or replacing themredeploying or replacing them..
What is a What is a ““CC”” Player?Player?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 10
Topgrad ngTopgrad ng 1919
Topgrad ngTopgrad ng
TopGrading RealitiesTopGrading Realities
Topgrad ngTopgrad ng 2020
Topgrad ngTopgrad ng
Topgrading is Topgrading is NOTNOT for:for:Those preThose pre--disposed to protecting disposed to protecting ““DeadwoodDeadwood””in an organization.in an organization.Those who, deep down, would rather see an Those who, deep down, would rather see an organization struggle or fail rather than nudge organization struggle or fail rather than nudge a hopelessly incompetent performer out of a a hopelessly incompetent performer out of a job.job.Those not willing to flexibly adapt, change and Those not willing to flexibly adapt, change and succeed in their roles and responsibilities.succeed in their roles and responsibilities.
Topgrading RealitiesTopgrading Realities
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 11
Topgrad ngTopgrad ng 2121
Topgrad ngTopgrad ng
5%5% of of ManagersManagersare are TopgradersTopgraders..5%5% of of CompaniesCompanies
are are TopgradersTopgraders..
Topgrading RealitiesTopgrading Realities
Topgrad ngTopgrad ng 2222
Topgrad ngTopgrad ng
TopGraders do TopGraders do NOTNOTnecessarily pay necessarily pay
more than more than Competitors for Competitors for
TalentTalent
Topgrading RealitiesTopgrading Realities
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 12
Topgrad ngTopgrad ng 2323
Topgrad ngTopgrad ng
TopgradersTopgraders::Tend to look harder to find Tend to look harder to find Talent.Talent.Screen harder and better to Screen harder and better to select the right people.select the right people.ACT more quickly to confront ACT more quickly to confront NonNon--performance.performance.
Topgrading RealitiesTopgrading Realities
Topgrad ngTopgrad ng 2424
Topgrad ngTopgrad ng
““AA”” Players exist at Players exist at ALL Salary Levels;ALL Salary Levels;
And so do And so do ““CC””Players.Players.
Topgrading RealitiesTopgrading Realities
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 13
Topgrad ngTopgrad ng 2525
Topgrad ngTopgrad ng
TopGraders managing forwardTopGraders managing forward--looking, growing companies looking, growing companies hire forhire forthe Talent and Compensation Level the Talent and Compensation Level
required required 1 to 3 Years From Now!1 to 3 Years From Now!
Companies and Managers who Companies and Managers who TopGradeTopGrade INVESTINVEST in their in their
Employees!Employees!
Topgrading RealitiesTopgrading Realities
Topgrad ngTopgrad ng 2626
Topgrad ngTopgrad ng
TopGraders, rather than lose TopGraders, rather than lose Talent:Talent:
Provide ongoing Coaching, Training Provide ongoing Coaching, Training and Development.and Development.Help their Talent become and remain Help their Talent become and remain ““AA”” Players.Players.Assist their Talent to gain and Assist their Talent to gain and maintain cuttingmaintain cutting--edge skills.edge skills.
Topgrading RealitiesTopgrading Realities
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 14
Topgrad ngTopgrad ng 2727
Topgrad ngTopgrad ng
Proactively searching out, identifying, Proactively searching out, identifying, persuading, hiring and retaining persuading, hiring and retaining ““AA””Players for every job.Players for every job.GOAL:GOAL: Having a growing and clear Having a growing and clear majority of majority of ““AA”” Players, Players, andand only those only those ““BB’’ss”” with potential to be with potential to be ““AA”” Players, within Players, within 18 months 18 months –– and and NO NO ““CC”” PlayersPlayers within 90within 90--120 120 Days.Days.Using advanced and rigorous Assessment Using advanced and rigorous Assessment Methods to raise your Hiring and Promotion Methods to raise your Hiring and Promotion Success Rate to 90% or better!Success Rate to 90% or better!
Topgrading Involves:Topgrading Involves:
Topgrad ngTopgrad ng 2828
Topgrad ngTopgrad ng
Improving your existing Human Capital by Improving your existing Human Capital by providing people the Coaching and providing people the Coaching and Development required to become and remain Development required to become and remain ““AA”” Players, as the scope of the job and Players, as the scope of the job and compensation grows.compensation grows.Redeploying chronic Redeploying chronic ““CC”” Players and/or Players and/or ““BB””Players Players -- where they can either become where they can either become effective and productive effective and productive ““AA”” Players Players –– or leave or leave the company in a humane and dignified the company in a humane and dignified manner.manner.
Topgrading Involves:Topgrading Involves:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 15
Topgrad ngTopgrad ng 2929
Topgrad ngTopgrad ng
Retaining Retaining ““AA”” PlayersPlayers
Topgrad ngTopgrad ng 3030
Topgrad ngTopgrad ng
Create a winning, highCreate a winning, high--performance performance organization and culture.organization and culture.Make work fun, exciting, and challenging.Make work fun, exciting, and challenging.Provide opportunities to grow, to gain Provide opportunities to grow, to gain confidence, to meet challenges, to rise in confidence, to meet challenges, to rise in stature and responsibility.stature and responsibility.Offer competitive pay, incentive compensation Offer competitive pay, incentive compensation and benefits and benefits -- beforebefore your Talent is your Talent is ““shoppedshopped””by your Competition.by your Competition.
Retaining Retaining ““AA”” Players:Players:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 16
Topgrad ngTopgrad ng 3131
Topgrad ngTopgrad ng
Anticipate External Offers being made to Anticipate External Offers being made to your your ““AA”” Players, and proactively Players, and proactively increase pay to compensate fairly for increase pay to compensate fairly for their actual current Market Value.their actual current Market Value.Take inventory and appraise your Take inventory and appraise your ““AA””Players; Communicate their value and Players; Communicate their value and worth to the organization to them worth to the organization to them directly, with validating appreciation and directly, with validating appreciation and recognition on a regular basis.recognition on a regular basis.
Retaining Retaining ““AA”” Players:Players:
Topgrad ngTopgrad ng 3232
Topgrad ngTopgrad ng
““11”” == Promotable toPromotable to Executive Executive Leadership level. Leadership level. ““22”” = Promotable 1 or 2 levels = Promotable 1 or 2 levels
above present job.above present job.““33”” = NOT promotable above = NOT promotable above
present level of responsibility.present level of responsibility.
What are What are PromotabilityPromotabilityDesignators?Designators?
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 17
Topgrad ngTopgrad ng 3333
Topgrad ngTopgrad ng
Retaining Retaining ““AA”” PlayersPlayers
Topgrad ngTopgrad ng 3434
Topgrad ngTopgrad ng
Turn to the TopGrading Inventory Exercise Turn to the TopGrading Inventory Exercise Handout.Handout.List List ALLALL of the People now working under your of the People now working under your Direct Supervision or on your Team.Direct Supervision or on your Team.Take an InventoryTake an Inventory of your present of your present Departmental Direct Reports or Team Departmental Direct Reports or Team Members, rating them as Members, rating them as ““AA”” Players, Players, ““BB””Players, or Players, or ““CC”” Players. Then apply the Players. Then apply the ““1,2,31,2,3””PromotabilityPromotability Designators.Designators.
Quick Exercise:Quick Exercise:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 18
Topgrad ngTopgrad ng 3535
Topgrad ngTopgrad ng
What surprised you in terms of What surprised you in terms of awareness?awareness?What Conclusions did you What Conclusions did you reach?reach?How do you feel about your How do you feel about your Team Rating Conclusions?Team Rating Conclusions?
Exercise Exercise -- WrapWrap--up:up:
Topgrad ngTopgrad ng 3636
Topgrad ngTopgrad ng
The Cost of MisThe Cost of Mis--HiresHires
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 19
Topgrad ngTopgrad ng 3737
Topgrad ngTopgrad ng
1989 Smart Study1989 Smart Study: The average : The average MisMis--Hire Hire Cost was Cost was 5 times5 times the personthe person’’s salary in s salary in direct and indirect costs to the company.direct and indirect costs to the company.1985 Saratoga Study1985 Saratoga Study: The average Mis: The average Mis--Hire mistake costs a company Hire mistake costs a company $15,000$15,000..1995 Smart Study1995 Smart Study: Management Mis: Management Mis--Hires cost a company Hires cost a company between $15,000 between $15,000 and and up to 24 timesup to 24 times Base Salary.Base Salary.
The Cost of MisThe Cost of Mis--Hires:Hires:
Topgrad ngTopgrad ng 3838
Topgrad ngTopgrad ng
A 40A 40--50% Hiring Success 50% Hiring Success Rate is common Rate is common –– but but wholly unacceptable!wholly unacceptable!A 90% or greater Hiring A 90% or greater Hiring Success Rate is achievable Success Rate is achievable …….and expected!.and expected!
Topgrading Mindsets:Topgrading Mindsets:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 20
Topgrad ngTopgrad ng 3939
Topgrad ngTopgrad ng
Coaching Coaching ““BB”” & & ““CC”” Players Players andand Releasing Releasing ““CC”” Players Players
without Tears or Fearswithout Tears or Fears
Topgrad ngTopgrad ng 4040
Topgrad ngTopgrad ng The Downward & Upward SpiralsThe Downward & Upward Spirals
Result:Result: Performance DeclinesPerformance Declines Result:Result: Performance ImprovesPerformance Improves
Leadership OptionsLeadership OptionsA.A. Counsel & CoachCounsel & Coach
Re-Direct Feelings
The Downward SpiralThe Downward Spiral The Upward SpiralThe Upward SpiralFeelings and Beliefs are:Feelings and Beliefs are: Feelings and Beliefs are:Feelings and Beliefs are:
1. Worthless or Worth Less1. Worthless or Worth Less 1. Worth More1. Worth More2. Hostile or Unsafe2. Hostile or Unsafe 2. Safe & Secure2. Safe & Secure3. Hopeless or Less Hope3. Hopeless or Less Hope 3. Hopeful3. Hopeful
Effectively Deal With Issues. Set Plans For Improvement.Effectively Deal With Issues. Set Plans For Improvement.
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 21
Topgrad ngTopgrad ng 4141
Topgrad ngTopgrad ng The Downward & Upward SpiralsThe Downward & Upward Spirals
Result:Result: Performance DeclinesPerformance Declines Result:Result: Performance ImprovesPerformance Improves
Leadership OptionsLeadership OptionsA.A. Counsel & CoachCounsel & Coach
Re-Direct Feelings
The Downward SpiralThe Downward Spiral The Upward SpiralThe Upward SpiralFeelings and Beliefs are:Feelings and Beliefs are: Feelings and Beliefs are:Feelings and Beliefs are:
1. Worthless or Worth Less1. Worthless or Worth Less 1. Worth More1. Worth More2. Hostile or Unsafe2. Hostile or Unsafe 2. Safe & Secure2. Safe & Secure3. Hopeless or Less Hope3. Hopeless or Less Hope 3. Hopeful3. Hopeful
Effectively Deal With Issues. Set Plans For Improvement.Effectively Deal With Issues. Set Plans For Improvement.
B. B. SeparateSeparate –– Change Roles or Departments.Change Roles or Departments.C. C. TerminateTerminate –– Voluntary or Forced.Voluntary or Forced.
Topgrad ngTopgrad ng 4242
Topgrad ngTopgrad ng
Your First PriorityYour First Priority: : Removing chronic Removing chronic ““CC””Players, defined as those who are both Players, defined as those who are both unfit and ununfit and un--trainable, from the Team.trainable, from the Team.Your Second PriorityYour Second Priority: : ReRe--deploying deploying ““BB””Players and Players and ““CC”” Players, who are not fit Players, who are not fit for their present roles for their present roles -- yet are trainable; yet are trainable; Coach and Train them to be productive Coach and Train them to be productive or release them to their future career or release them to their future career path.path.
Releasing Releasing ““CC”” Players:Players:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 22
Topgrad ngTopgrad ng 4343
Topgrad ngTopgrad ng
We Call It:We Call It:
““Freeing UpFreeing UpTheir Futures!Their Futures!””
Releasing Releasing ““CC”” Players:Players:
Topgrad ngTopgrad ng 4444
Topgrad ngTopgrad ng Direct Release of Direct Release of ““CC’’ss””::TopGrading TerminationsTopGrading Terminations
Realities:Realities:
1.1. When TopGrading processes are When TopGrading processes are effectively used, firing someone is rare.effectively used, firing someone is rare.
2.2. Regular Performance Feedback and Regular Performance Feedback and Informal Performance Reviews reduce Informal Performance Reviews reduce surprises and denial.surprises and denial.
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 23
Topgrad ngTopgrad ng 4545
Topgrad ngTopgrad ng Direct Release of Direct Release of ““CC’’ss””::TopGrading TerminationsTopGrading Terminations
When Firing is the Last Resort:When Firing is the Last Resort:
1.1. Work with HR and an Attorney.Work with HR and an Attorney.
2.2. Make sure you have documented all NonMake sure you have documented all Non--Performance against written performance Performance against written performance accountabilities.accountabilities.
3.3. Terminations are faceTerminations are face--toto--face, with three face, with three in the room. You; Employee; Observer.in the room. You; Employee; Observer.
Topgrad ngTopgrad ng 4646
Topgrad ngTopgrad ng Direct Release of Direct Release of ““CC’’ss””::TopGrading TerminationsTopGrading Terminations
When Firing is the Last Resort:When Firing is the Last Resort:
1.1. ““You had ample time to improve.You had ample time to improve.””
2.2. ““You understood it.You understood it.””
3.3. ““ItIt’’s not working out.s not working out.””
4.4. ““While we both regret it, we have to let While we both regret it, we have to let you go.you go.””
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 24
Topgrad ngTopgrad ng 4747
Topgrad ngTopgrad ng Direct Release of Direct Release of ““CC’’ss””::TopGrading TerminationsTopGrading Terminations
To finish the Termination Meeting:To finish the Termination Meeting:
•• Have a prepared document to outline all Have a prepared document to outline all the terms of the separation the terms of the separation –– Have them Have them review it and answer any questions. review it and answer any questions. Needs to be signed within 24 hours.Needs to be signed within 24 hours.
•• Be firm, yet humane and respectful. Keep Be firm, yet humane and respectful. Keep it as positive as possible. Be supportive.it as positive as possible. Be supportive.
Topgrad ngTopgrad ng 4848
Topgrad ngTopgrad ng
Conscientiously take your Conscientiously take your ““CC”” and and ““BB””Players through Coaching, Training and Players through Coaching, Training and looking for a better Job Fit.looking for a better Job Fit.If the desired outcomes and If the desired outcomes and improvements DO NOT occur, then the improvements DO NOT occur, then the ““CC”” Player has to go!Player has to go!Use the TWOTOF Method Use the TWOTOF Method –– And Part And Part Ways! ItWays! It’’s the Right Thing to do!s the Right Thing to do!
Releasing Releasing ““CC”” Players:Players:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 25
Topgrad ngTopgrad ng 4949
Topgrad ngTopgrad ng
The GE Model:The GE Model: DifferentiationDifferentiation
To become an To become an ““AA”” PlayerPlayer
Exhibit the
Values?
Make your Numbers?
YESYES
NoNo YESYES
NoNo
YES/NoYES/No
No/NoNo/No No/YESNo/YES
YES/YESYES/YES
“B”
“B”
“A”
“C”
Topgrad ngTopgrad ng 5050
Topgrad ngTopgrad ng
In competition for either Jobs or Talent:In competition for either Jobs or Talent:ALL Candidates have flaws.ALL Candidates have flaws.Candidates Candidates with the fewest serious flawswith the fewest serious flawsGET THE JOB.GET THE JOB.Candidates with the most impressive Candidates with the most impressive Strengths GET THE JOB Strengths GET THE JOB ONLYONLY if they if they have have NO FATAL FLAWSNO FATAL FLAWS!!
Real World RealitiesReal World Realities
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 26
Topgrad ngTopgrad ng 5151
Topgrad ngTopgrad ng
What might FATAL Flaws include?What might FATAL Flaws include?Lacking Integrity.Lacking Integrity.Material misrepresentations during the Material misrepresentations during the Interview and/or Career History processes. Interview and/or Career History processes. Track Record of underTrack Record of under--performance.performance.Not fitting your Core Values.Not fitting your Core Values.Arrogance. NonArrogance. Non--Teamwork Behaviors.Teamwork Behaviors.Inappropriate hygiene or appearance.Inappropriate hygiene or appearance.Lacking intelligence, energy, initiative, Lacking intelligence, energy, initiative, creativity, or any significant, required creativity, or any significant, required Technical Knowledge or Skills.Technical Knowledge or Skills.
Real World RealitiesReal World Realities
Topgrad ngTopgrad ng 5252
Topgrad ngTopgrad ng
CIDSCIDS--Based Based InterviewingInterviewing
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 27
Topgrad ngTopgrad ng 5353
Topgrad ngTopgrad ng Topgrading SystemTopgrading System1.1. Sourcing & PreSourcing & Pre--Screening of Screening of ““AA”” PlayersPlayers
2.2. Screening InterviewScreening Interview
3.3. CIDS InterviewCIDS Interview
4.4. Team InterviewTeam Interview
5.5. Reference CheckReference Check
6.6. Background CheckBackground CheckOffer:Offer:
New New ““AA”” Player on StaffPlayer on Staff
Topgrad ngTopgrad ng 5454
Topgrad ngTopgrad ng
The Sourcing and The Sourcing and PrePre--Screening Interview Screening Interview
ProcessProcess
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 28
Topgrad ngTopgrad ng 5555
Topgrad ngTopgrad ng
The Screening InterviewThe Screening Interview
Topgrad ngTopgrad ng 5656
Topgrad ngTopgrad ng
The Screening Interview Questions:The Screening Interview Questions:What are your career goals?What are your career goals?What are you really good or great at What are you really good or great at professionally?professionally?What are you not so good or great at, or not What are you not so good or great at, or not interested in doing professionally?interested in doing professionally?Who were your last 5 bosses and how will Who were your last 5 bosses and how will they each rate your performance if we talk they each rate your performance if we talk with them? with them? TORCTORC..
The Topgrading System:The Topgrading System:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 29
Topgrad ngTopgrad ng 5757
Topgrad ngTopgrad ng
The CIDS InterviewThe CIDS Interview
Topgrad ngTopgrad ng 5858
Topgrad ngTopgrad ng
The CIDS Interview:The CIDS Interview:
High School: High points High School: High points and low points? (~5 Min.)and low points? (~5 Min.)College/Grad School: High College/Grad School: High points and low points? (~5 points and low points? (~5 min.)min.)
The Topgrading System:The Topgrading System:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 30
Topgrad ngTopgrad ng 5959
Topgrad ngTopgrad ng
The CIDS Interview:The CIDS Interview:For each job in the past 15 years:For each job in the past 15 years:
1.1. What were you hired to do?What were you hired to do?2.2. Accomplishments?Accomplishments?3.3. Low points?Low points?4.4. People as References?People as References?5.5. Why did you leave?Why did you leave?
(~ 10 to 45 minutes +)(~ 10 to 45 minutes +)
The Topgrading System:The Topgrading System:
Topgrad ngTopgrad ng 6060
Topgrad ngTopgrad ng
The CIDS Interview:The CIDS Interview:Competencies Questions: Ask the Competencies Questions: Ask the Questions related to the Competencies Questions related to the Competencies you seek. (~ :20 to 1 Hour +)you seek. (~ :20 to 1 Hour +)Future Goals? (~ 5 to 15 min.)Future Goals? (~ 5 to 15 min.)Questions from Applicant? Questions from Applicant? ( ~ 3 to 10 min.)( ~ 3 to 10 min.)Conclude. Conclude.
The Topgrading System:The Topgrading System:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 31
Topgrad ngTopgrad ng 6161
Topgrad ngTopgrad ng
The TORQ Questions:The TORQ Questions:““What was your BossWhat was your Boss’’s Name?s Name?””““What were HIS/HER strengths and What were HIS/HER strengths and areas for improvement?areas for improvement?””““What will your Boss say were What will your Boss say were YOUR strengths and areas for YOUR strengths and areas for improvement in that job?improvement in that job?””
The Topgrading System:The Topgrading System:
Topgrad ngTopgrad ng 6262
Topgrad ngTopgrad ng
Avoiding Interviewing Avoiding Interviewing Legal TrapsLegal Traps
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 32
Topgrad ngTopgrad ng 6363
Topgrad ngTopgrad ng
Questions to Avoid:Questions to Avoid:““Where were you born?Where were you born?””““How old are you?How old are you?””““Are you pregnant?Are you pregnant?””““Are you planning to have kids?Are you planning to have kids?””““What is your faith?What is your faith?””
The Topgrading System:The Topgrading System:
Topgrad ngTopgrad ng 6464
Topgrad ngTopgrad ng
Questions to Avoid:Questions to Avoid:““What is your sexual orientation?What is your sexual orientation?””““Any health or medical issues?Any health or medical issues?””““Any Life Balance Issues?Any Life Balance Issues?””
DO NOT write DO NOT write anythinganything on their on their Resume!Resume!
The Topgrading System:The Topgrading System:
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 33
Topgrad ngTopgrad ng 6565
Topgrad ngTopgrad ng
CIDSCIDS--Based CoachingBased Coaching
Topgrad ngTopgrad ng 6666
Topgrad ngTopgrad ng
Effective Coaching is:Effective Coaching is:Counseling Counseling –– Improving selfImproving self--awareness and changing awareness and changing perspective.perspective.Mentoring Mentoring –– Sharing advice to help Sharing advice to help someone grow and better navigate someone grow and better navigate life.life.
CIDSCIDS--Based CoachingBased Coaching
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 34
Topgrad ngTopgrad ng 6767
Topgrad ngTopgrad ng
Effective Coaching is:Effective Coaching is:Teaching Teaching –– Instructing and sharing Instructing and sharing knowledge and expertise to improve knowledge and expertise to improve performance.performance.Confronting Confronting –– Addressing nonAddressing non--performance or deficiencies, reperformance or deficiencies, re--directing behaviors towards directing behaviors towards improved performance & results.improved performance & results.
CIDSCIDS--Based CoachingBased Coaching
Topgrad ngTopgrad ng 6868
Topgrad ngTopgrad ng
An Effective Coach is:An Effective Coach is:A Partner.A Partner.
Promotes autonomy.Promotes autonomy.Positive.Positive.
Trustworthy.Trustworthy.Caring.Caring.
CIDSCIDS--Based CoachingBased Coaching
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 35
Topgrad ngTopgrad ng 6969
Topgrad ngTopgrad ng
An Effective Coach is:An Effective Coach is:Patient.Patient.
ResultsResults--oriented.oriented.Perceptive.Perceptive.
Authoritative.Authoritative.An Active Listener.An Active Listener.
CIDSCIDS--Based CoachingBased Coaching
Topgrad ngTopgrad ng 7070
Topgrad ngTopgrad ng
Why People Change:Why People Change:
““PeoplePeople Change when their Change when their avoidance of Painavoidance of Pain seems seems worth the risk and worth worth the risk and worth
the effort.the effort.
CIDSCIDS--Based CoachingBased Coaching
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 36
Topgrad ngTopgrad ng 7171
Topgrad ngTopgrad ng
Stages in the Change Process:Stages in the Change Process:1.1. AwarenessAwareness2.2. AcceptanceAcceptance3.3. CommitmentCommitment4.4. Program for DevelopmentProgram for Development5.5. ReinforcementReinforcement6.6. Monitor ProgressMonitor Progress7.7. Create Sustainable ChangesCreate Sustainable Changes
CIDSCIDS--Based CoachingBased Coaching
Topgrad ngTopgrad ng 7272
Topgrad ngTopgrad ng
Informal Performance Informal Performance ReviewsReviews
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 37
Topgrad ngTopgrad ng 7373
Topgrad ngTopgrad ng
Informal Quarterly Performance Reviews Informal Quarterly Performance Reviews –– 5 Q5 Q’’s:s:What did you accomplish this past Quarter?What did you accomplish this past Quarter?What will you accomplish in the new What will you accomplish in the new Quarter?Quarter?How will you improve yourself How will you improve yourself Professionally and Personally in the new Professionally and Personally in the new Quarter?Quarter?Did you achieve your Critical Results Did you achieve your Critical Results Goals?Goals?Are you embracing and Living the Core Are you embracing and Living the Core Values?Values?
CIDSCIDS--Based CoachingBased Coaching
Topgrad ngTopgrad ng 7474
Topgrad ngTopgrad ng
Building a Virtual BenchBuilding a Virtual Bench
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 38
Topgrad ngTopgrad ng 7575
Topgrad ngTopgrad ng
When the CIDS Interviews are Finished:When the CIDS Interviews are Finished:Hire for Hire for ““AA”” Player FIT Player FIT –– Skill and Skill and Experience.Experience.Hire for Absence of Weakness.Hire for Absence of Weakness.Hire for Compatibility with your Hire for Compatibility with your OrganizationOrganization’’s Core Values.s Core Values.Hire the Very Best of the Hire the Very Best of the ““AA’’ss”” –– And And keep in touch with The Rest!keep in touch with The Rest!
Make The Decision!Make The Decision!
Topgrad ngTopgrad ng 7676
Topgrad ngTopgrad ng
To build a Virtual Bench:To build a Virtual Bench:Build a Pipeline of Build a Pipeline of ““AA”” Players at Players at your fingertips!your fingertips!4 Skill Areas4 Skill Areas: Sales; Operations; : Sales; Operations; Finance; and Technology.Finance; and Technology.40 People on your Virtual Bench.40 People on your Virtual Bench.1 meaningful touch per month with 1 meaningful touch per month with each Virtual Bench Candidate.each Virtual Bench Candidate.
Build a Virtual Bench!Build a Virtual Bench!
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 39
Topgrad ngTopgrad ng 7777
Topgrad ngTopgrad ng
1. 1. PeoplePeople2. Strategy2. Strategy
3. Execution 3. Execution -- andand4. Cash 4. Cash –– Financial PerformanceFinancial Performance
Four Decisions you Four Decisions you mustmust get right!get right!
At Gazelles, we help our Clients face At Gazelles, we help our Clients face 4 critical Areas of Decision Making:4 critical Areas of Decision Making:
Topgrad ngTopgrad ng 7878
Topgrad ngTopgrad ng
THANKS!THANKS!
ThatThat’’s TopGrading!s TopGrading!
Topgrading Workshop - April of 2003
Executive Mentors & Trainers & Gazelles International 40
Topgrad ngTopgrad ng 7979
Topgrad ngTopgrad ng
NOW:NOW:LetLet’’s Go Pack Your s Go Pack Your
Team withTeam with““AA”” Players!Players!