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Understanding the Treatment and Processing of Federal
Educational VA Benefits
University of LouisvilleAnn Kirwan, Bryan Trautwein & Ron’a Thomas
April 12th, 2007
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University of Louisville
• 4 Year Public Institution• 5 Careers
– Undergraduate– Graduate– Medical– Dental– Law
• Enrollment: 21,848 (Fall 2006)• About 11,000 Receive Student Aid• About 350 Students Receiving VA
Benefits (2007 Aid Year) – 230 are Federal Student Aid
Applicants
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Agenda• Federal VA Educational Benefits
Overview– Programs– Payment Rate Overview– Kickers
• Institutional Knowledge• Federal VA Benefits Processing at UofL• VA Benefits & Financial Aid
– Collecting VA Information– FAFSA/ISIR– UofL Financial Aid Processing– Impact on Federal Aid– Packaging and Awarding Examples
• Questions
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Federal VA Benefits Overview
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VA Benefit Programs
– Montgomery GI Bill—Active Duty 30
– Montgomery GI Bill—Selected Reserve 1606
– Dependents Educational Assistance 35
– Reserve Educational Assistance Program 1607
– Vocational Rehabilitation and Employment 31
– Others
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VA Benefits Programs
• Montgomery GI Bill (MGIB) - Active Duty (Chapter 30)– Initial active duty after 6/30/85– $1,200 pay reduction– 36 months of entitlement– Expires 10 years from date of
separation– Eligible for College Fund & $600
Buy –up
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VA Benefits Programs• Montgomery GI Bill-Selected
Reserve (MGIB/SR) - (Chapter 1606)
– 6 year selected reserve/national guard obligation (Mid 1985 - present)
– Complete Initial Active Duty Training
– In good standing with unit– 36 months of entitlement– 14 years of entitlement from date
of eligibility or when reservist leaves selected reserve
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VA Benefits Programs• Reserve Educational Assistance
Program (REAP-Chapter 1607)– Active Duty Requirement (Post
9/2001)– National Guard eligible if Section
502– Eligibility begins at 90 days– Eligibility ends when person
leaves selected reserves– Pay is based on number of
continuous days served on active duty
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VA Benefits Programs• Vocational Rehabilitation
and Employment (Chapter 31)– Veterans with a service
connected disability– Vocational Rehabilitation
counseling required– 48 months of entitlement– VA pays tuition, books, supplies
& monthly stipend– Only pays for education if it is
necessary for employment goal
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VA Benefits Programs• Veterans Education Assistance
Program (VEAP-Chapter 32)* – Entered service between 1/1/1977
and 6/30/1985– Contributed $25 to $2,700– Entitlement is 1-36 months
depending on number of monthly contributions
– Has 10 years from separation date to use benefits
– Monthly payments are based on amount of contributions
*No current students
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VA Benefits Programs• Other VA Programs
– Educational Assistance Test Program (901)
– National Call To Service– Post Vietnam Era Educational
Assistance Program (VEAP)– Restored Entitlement Program
for Survivors
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VA Benefits Overview
• General Payment Rules for VA Programs– Payments generally made to the
student– Payments generally made
monthly– Payments affected by
•The program•The student’s “training time”•Kickers, Buy-up’s, Dependents, &
active duty status
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Payment Rates Eff. 10/1/2006Full Time ¾ Time ½ Time Less Than
½Less Than ¼
Ch. 30(Active 3+)(Active<3)
1075.00873.00
806.25654.75
537.50436.50
537.50436.50
268.75218.25
Ch. 1606 (Rsv&NG) 309.00 231.00 153.00 77.25 77.25
Ch. 160790 Days +1 Yr +2 Yrs +
430.00645.00860.00
322.50483.75645.00
215.00322.50430.00
215.00322.50430.00
107.50161.25215.00
Ch. 35 (Dep.) 860.00 645.00 429.00 429.00 215.00
-These rates will change on 10/1/2007
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Full Time ¾ Time ½ Time
Ch. 310 Dependents1 Dep2 DepEach Add.
508.04630.19742.6154.14
381.73473.32555.2141.63
255.42316.47372.0027.78
Payment Rates Eff. 10/1/2006
-These rates will change on 10/1/2007
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VA Benefits Kickers• Money paid in addition to the
$1,200 for MGIB Chapter 30– College Fund
• Qualifications established by military branches
• Part of the recruitment package• Based on critical occupation specialty• Payments are added on to MGIB monthly
benefits• Up to $200 a month
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VA Benefits Kickers Continued
• $600 Contribution Buy-Up (Ch. 30)
• Service person contributes in increments of $20 up to $600 a month
• Contribution of $600 adds an additional $150 to the monthly full time MGIB payment
• Must submit Leave and Earnings Statement (LES) indicating monthly payments or receipt of $600 lump sum payment
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• Chapter 1606 Kicker – Recruitment Incentive– Qualification is based on branch
of service and job specialty– Rate is $100, $200 or $350 a
month in addition to monthly MGIB/SR rate
– Must submit copy of kicker contract
VA Benefits Kickers Continued
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Federal VA Benefits Processing
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Institutional Knowledge
• FAFSA indicators– VA monthly amounts reported– Answer yes to veteran question
• Student’s contact VA Certifying Official – Registrar’s Office at UofL– Use of system tracking for staff and
processing purposes
• 3rd party payments– VA payments
• Interoffice communication– Registrar, Financial Aid & Student
Financials
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Institutional Responsibility
• Regardless of the amounts included on a student’s FAFSA/ISIR, schools are responsible for the proper treatment of all VA benefits that they are aware of or should be aware of*
*FSA PowerPoint 2006 Working with Veterans Affairs to Help Students (Dan Klock & Bill Susling)
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UofL VA Benefits Processing• First Time VA Applicants
– Chapter 30– Chapter 1606– Chapter 1607– Chapter 35– Chapter 31
• Transfer Student VA Benefits– Chapter 30, 1606, & 1607– Chapter 35
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UofL VA Benefits Processing
• System identifier assigned by Registrar’s Office– Posted at time of application with VA
Official
• Financial Aid Office uses a query/reporting tool to identify potential VA students who:– Fail to report information on FAFSA– Receive 3rd party payments– Manually assign requests for proof of
VA Benefits
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VA Benefits & Financial Aid
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VA Benefits & Financial Aid
• VA related issues– Veteran Status Certification– Combat Pay– Educational VA Benefits– Non-educational VA Benefits– Conflicting Information– Kentucky Revised Statutes (KRS)
VA tuition waivers
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2007-08 FAFSA Veteran Questions• Step Two (Student), Q46, 47:
(potential Benefits issue)– If you receive veterans’ educational
benefits, for how many months from July 1, 2007 through June 30, 2008, will you receive these benefits, and what amount will you receive per month? Do not include your spouse’s veterans education benefits.
• Step Three (Student), Q54 (Potential dependency/certification issue)– Are you currently serving on active duty
in the U.S. Armed Forces for purposes other than training?
• Step Three (Student), Q55: (potential dependency/certification issue)– Are you a veteran of the U.S. Armed
Forces?
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• Worksheet B (potential untaxed income/verification issues)– Housing, food and other living allowances paid to
members of the military, clergy and others (including cash payments and cash value of benefits).
– Veterans’ non-education benefits such as Disability, Death Pension, or DIC, and/or VA Educational Work-Study allowances.
– Tax filers only: report combat pay not included in AGI … Do not include combat pay if you are not a tax filer
2007-08 FAFSA Veteran Questions
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Educational vs. Non-Educational
• VA educational benefits must be counted as an aid resource when determining federal student aid eligibility (does not impact the EFC)– VA Benefits Form requested
• Proof of benefit amount (UofL process)
• VA non-educational benefits count as untaxed income (does impact the EFC)– Untaxed income/Verification issue
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UofL Processing: Forms• Proof of VA Educational Benefits
– Student must provide FAO with proof of federal VA program and monthly amount
• Proof of Veteran Status Certification – Student must provide FAO with proof of
qualifying veteran status and copy of discharge papers (DD214) or proof of active duty status
• A requirement is assigned based on ISIR comment code of 162, 173, or 180
• HERA Change – (GEN-06-05) – dependents who are currently serving on active duty in the U.S. Armed Forces for purposes other than training are now considered to be independent
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Required UofL Documentation
• Type of educational benefits• Amount received per month• Duration of benefits• Expiration date if during the
current award period• Anticipated enrollment
information
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VA Benefits UofL Resolution• If information on FAFSA was
reported in error– An ISIR correction is sent
• Not required but helps student for the next year
• If information on FAFSA was reported accurately and student provides supporting documentation– Award amount is entered on the
system
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HEA Regulations
• HEA (section 428(a)(2)(C)) requires a school to exclude Montgomery GI Bill-Active Duty (Chapter 30) veterans education benefits (and AmeriCorps education awards or post-service benefits) from EFA when determining eligibility for subsidized FFEL and Direct Loans
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HEA Regulations
• When determining a student’s eligibility for campus-based funds, a school may exclude as EFA any portion of a subsidized FFEL or Direct Loan that is equal to or less than the amount of the student’s Montgomery GI Bill-Active Duty benefits (and AmeriCorps education awards or post-service benefits)
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Treatment of VA Educational Benefits (HEA)
• All Programs, except Chapter 30– Counted as an aid resource (EFA) by
recording as an Estimated VA award
• Chapter 30 – Montgomery GI Bill– Counted as an aid resource– Treated as an exception and not
considered EFA when determining eligibility for a Stafford Loan
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GI Bill Packaging Example• Lana is an Independent Senior at
Smallville U. with a 0 EFC• Her COA is $23,000• She is receiving:
– $8,600 in Chapter 30 benefits– $4,050 in Pell Grant– $900 in CAP Grant– $4,000 in SMART Grant– $3,500 in a scholarship
• How much of a Subsidized Stafford Loan can she receive?
• How much Campus Based funds can she receive?
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Without GI
COA $23,000
EFC 0
Need
Pell Grant
CAP Grant
SMART
Scholarship
Remaining Need
Can offer a $5,500 Stafford Loan
$10,55$10,5500
$3,500$3,500
$4,000$4,000$90$9000
$4,050$4,050
$23,00$23,0000
With GI & Loan
COA $23,000
EFC 0Need
Pell Grant
CAP Grant
SMART
Scholarship
GI Bill
Stafford Loan
Remaining Need
$23,00$23,0000$4,050$4,050
$90$9000$4,000$4,000
$3,500$3,500
$0$0$8,600$8,600
$1,950$1,950Can award $1,950 in Campus Based
Aid
Total Aid = $28,500
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UofL Calculation of VA Amount• Prior to start of aid year in August,
assume FT monthly rate for 8 months– Depending on time of year, use the current
payment rates available (whatever is valid at point of calculation)
• After start of aid year, calculate rate on actual enrollment– Between August and December, use actual
enrollment for fall and assume FT enrollment for spring (if PT for fall, then PT rate for 4 months + FT rate for 4 months)
– Between January and May, use actual enrollment for fall and actual enrollment for spring
– Same philosophy for summer
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VA Tips
• If dealing with an over award involving VA benefits, ALWAYS check to see if the VA amount can be adjusted prior to adjusting any other aid
• A student can receive VA Benefits without being a veteran, and can be a veteran without receiving benefits
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Award Adjustment Scenario 1
Enrollment Months Amount CountFT Fall* 1 309.00 309.00½ Time Fall*
3 153.00 459.00
FT Spring 4 309.00 1236.00TOTAL 2,004.00
Scenario 1: Student reported receiving Chapter 1606. We entered an award based on FT enrollment for 8 months. We calculated $309 per month for 8 months equaling $2,472. The student attended 1 month of school, then dropped to 6 hours. The VA can be adjusted to reflect the reduced rate when dealing with an over award.
* For further reduction, you can use the old rate for the first month
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Award Adjustment Scenario 2
Enrollment Months Amount CountFT Fall* 1 430.00 430.00½ Time Fall* 3 215.00 645.00FT Spring 1 430.00 430.003/4 Time Spr 3 322.50 967.50TOTAL 2,473.00
Scenario 2: Student reported receiving Chapter 1607. We entered an award based on FT enrollment for 8 months. We calculated $430 per month for 8 months equaling $3,440. The student attended 1 month of school in fall, then dropped to 6 hours. The student attended 1 month of school in spring, then dropped to 9 hours. The VA can be adjusted to reflect the reduced rate when dealing with an over award.
* For further reduction, you can use the old rate for the first month
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Questions
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Resources/Rate Information• Education Service Home Page
http://www.GIBill.va.gov– For information on basic monthly rates for Chapter 30,
1606, 1607, and 35• Veterans Benefits Administration Home Page
http://www.vba.va.gov – For information on Voc Rehab and Employment
monthly including for Chapter 31• Federal Student Aid Handbook
– Volume 3, Chapter 6, Packaging Aid• NASFAA PowerPoint (2005)
– Collaborating with the VA to Help Students• FSA PowerPoint (2006)
– Working with Veterans Affairs to Help Students• Presenters:
– Ann Kirwan [email protected]– Bryan Trautwein [email protected]– Ron’a Thomas [email protected]