United States Special Operations Command
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POM and Budget
Systems Modernization
SOFM-MS
21 June 2016
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Agenda
USSOCOM’s PPBE Process
Problem Statement - Why Modernize?
History
Technology Selection
Solution Architecture
Change Management
POM Modernization
What’s Next – Future Phases
Critical Success Factors
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USSOCOM PPBE Cycle
Month Description
October Publish Guidance & POM Preparation Instructions
January President’s Budget (PB)
February POM Start (PB Baseline plus inflation)
Zero Balance Transfers
March / April Issue Panels / Integrated Concept Teams
March Fiscal Guidance
May Program Development / Resource Constraining
June CDR Approval (TSOCs and Components)
July Submit & Defend POM
September Budget Estimate Submission
October Report EOY Actuals for PB
November Resource Management Decisions (RMDs)
December USSOCOM Budget Lock
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USSOCOM PPBE Data Flow
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OUSD
CAPE/Comptroller
J-8
HQ USSOCOM
Directorates
USSOCOM
USSOCOM Service Panels
- Requirements 1..N List
- Issue Acceptance / Rejection
- Modifications
- POM/Budget
USASOC
NSWC
AFSOC
SOF AT&L
(PEOs)
Theatre Special
Operations Commands
(TSOCs)
• SOCSOUTH
• SOCAFRICA
• SOCEUR
• SOCCENT
• SOCPAC
• SOCKOR
• SOCNORTH
MARSOC
Comptroller
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USSOCOM PPBE Master Data
Appropriation/Fiscal Years
OSD Program Element
Organization/UIC
Capability Sponsor
Execution Manager
Program/Work Breakdown Structure
EOC = Element of Cost
Budget Activity/Budget Sub-Activity/Object Class
Position
Rates (Pay/Flying Hour)
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Problem Statement – Why Modernize
Planning, Programming, Budgeting, Execution System –
Management Information System (PPBES-MIS)
Custom application built in 1990s using Oracle Forms
Reporting via Discoverer
Aged technology, served it’s purpose
Pain Points No “what if” scenario or versioning capability
No integration – Word, PowerPoint, Excel
Limited analytics
End of life technology
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History – How we got here
2008 through 2010: Took wrong approach
Tried to boil ocean
2012: Re-evaluate options/platforms/technology
2014: Began modular, phased modernization
Phase 0: Technology Selection
Phase 1: POM Modernization
Phase 2: Budget Formulation
Phase 3: Execution Monitoring and Forecasting
Phase 4: Financial Analytics & Integration
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Desired PPBE Capability
Functional Requirement USSOCOM Detail
Data Management Manage data at any level of detail (and change
quickly)
Security Application and data level control of users/roles
Unlimited “What If” Analysis Manage multiple POM/Budget versions
Prioritization (1..N Lists) Allow for decision making criteria and voting
options
Quantity and Rate-based
Calculations
Flying Hours, Manpower, Civilian Pay
Integration with Execution
data
Ability to merge from multiple sources
Reporting Ad Hoc Querying and Exhibit Generation
Microsoft Office integration Excel, PowerPoint and Word
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#1 Planning & Budgeting Framework in Industry
Gartner 2015 Corporate Performance Management (CPM)
Solution/Industry/Market Leader
Large Federal Footprint
Army G-8, DAI, USACE, Navy MSC, and USSOCOM
Commerce, Interior, FAA, DOE, HHS, DHS, US House of Rep.
Dominant in the Private Sector
91 of Fortune 100 Companies
65% of Fortune 500 Companies
Technology Selection
Oracle Hyperion/Business Intelligence
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Analysts work directly inside of
Excel and PowerPoint
Mature COTS product = Rapid
Prototyping = Short Deployment
Timeline
IA Certified = Short Deployment
Timeline
Deploys on standard
infrastructure in any domain or
cloud
Oracle Hyperion Differentiators
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Solution Architecture
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PPBES MIS
SOCPOM
ApplicationSOCBUD
Application
Financial Reporting
Oracle Smart View
for MS Office
Data Warehouse
(DW)
OP-32
Application
Oracle BI
Legacy Sync
Position
PostingHyperion
Planning
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Change Management & Training
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GOFO / SES Leadership Briefings
Leadership status meetings held regularly
Buy-in: Quick wins and positive messaging
Training Methods & Approaches
Web-based training classes
Classroom / VTC sessions with end-users
Stakeholder / Power user train the trainer sessions
Stakeholder / End-user Change Management
Communication during business process status meetings
Deployed web-based training early
Training plan developed and being executed in Oracle UPK
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POM Modernization Results
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Phase 1: POM Modernization (COMPLETE)
Deployed Oracle Hyperion and Oracle BI on SIPR Oracle Exalytics
Hardware
Performed POM 18 build using Hyperion Planning & Smart View
Parallel testing / prototyping within 4-5 months
No customizations to the commercial software product
Improvements reported by J-8:
Increased user accuracy, automated validations and reconciliation
Better analytical capabilities and tools
Ability to manage multiple concurrent data sets
Improved historical data tracking and reporting
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Future Phases
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Phase 2: Budget Formulation (IN PROGRESS) Configure budget formulation capabilities
Manage concurrent budget scenarios
Exhibit generation and interfaces with source systems
Phase 3: Execution Monitoring and Forecasting Execution forecasting and spend plan capability
Execution monitoring and integration with program/budget
Proactive reprogramming of funding
Phase 4: Financial Analytics & Integration Senior leader dashboards
Sourcing of external data sets
Spending against OMB/OSD metrics
Each phase will provide financial analysts with significantly
improved capabilities to support the command
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Commander’s Pocket Guide
Dashboard
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Commanders Dashboard
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Critical Success Factors
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Senior Leader support
Phased, modular approach
Systems integrator: Hyperion Certified + DoD PPBE
expertise
Participation of PPBE Subject Matter Experts
Organizational Change Management (OCM) Plan
Effective Training
End-user “Buy In”
United States Special Operations Command
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Questions?
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