URBACT LABMixed Use of City Center SESSION 3
Action Planning
2
ACTION PLANNING MODEL
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Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resources
Check
Consultation
Launch
ProblemsStakeholdersEvidenceResultsIdeasActionsResourcesCheckConsultationLaunch
Lab 1: Getting started
Lab 2: Preparing well
Lab 3: Action planning
LAB 3• Feedback on ULSG at work• PART 1 -DESIGNING AN ACTION PLAN
– Key principles– Ensuring participation
• PART 2 – RESOURCES• PART 3 – PREPARATION FOR ULSG AT WORK
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LAB 3• Feedback on ULSG at work• PART 1 -DESIGNING AN ACTION PLAN
– Key principles– Ensuring participation
• PART 2 – RESOURCES• PART 3 – PREPARATION FOR ULSG AT WORK
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THE CONCEPT OF ‘ACTION PLANNING’• Moving from defining problems and expected results to
determining actions designed to achieve them and indicators to measure your success
• A critical stage - requires careful timing and management
• Local Support Group involvement vital • Co-creation delivers better action plans
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ACTION PLAN• Coherent set of tangible actions in response to the
expected results• Stakeholder involvement – roles and responsibilities• Clear timeline (1,3,5,10 year plan?)• Link to 2014-2020 results framework (results, actions,
outputs, indicators)• What-How-Who-When-Where?
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DEVELOPING AN ACTION TABLE
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ACTION TABLE
Expected result Reduced motorised traffic in the city centre to 50% of 1990 figures
Action Title & Short Description
Lead Actor or Agency
Key Partners Intended Outputs
Timescale Resources per annum
1.1 Introduction of smart traffic charging scheme
Establishment of charging perimeter and installation smart control infrastructure
Municipality – TransportDept.
- Police - Private IT company- Parking Authority- Motorist organisations- Media
Lower % of daily commuter car journeys
December 2015 ?
1.2 Programme of pedestrianisation and redesign of public open space
1.3 Increase public transport offer
1.4 Extend and improve cycle network
1.5 Reorganise parking system (offer and access routes)
…
THE HerO EXPERIENCE
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LAB 3• Feedback on ULSG at work• PART 1 -DESIGNING AN ACTION PLAN
– Key principles– Ensuring participation
• PART 2 – RESOURCES• PART 3 – PREPARATION FOR ULSG AT WORK
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GOOD PLANS AND DECISIONS
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Content (C)
People (P)motivationcommitmententhusiasm
Quality of a plan or decision =CxP
Source: GROUP EXPO by Veikko Mantere
STRUCTURE AND PARTICIPATION
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Consensus based methods
Conventional meeting led by a chairperson
Agora, meeting on equal terms, panel
Group meetings dominated by one or a
small number of participants
Clear participation structure
No or poor structure
Strong participation
Weakparticipation
Joint view of the participants
The chairperson’s
view
The mostpowerful
participants’ view
Each participanthas his or her
own view
SOME METHODS TO IDENTIFY ACTIONS
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DE BONO SIX THINKING HATS
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OPERA
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wn suggestions
air discussions
xplanations
anking
rranging
OPER
A
STOP – START - CONTINUE
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STOP START CONTINUE
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IMPACT / EFFORT MATRIX
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EFFORT
IMPA
CT
Fill ins Thankless tasks
Quick wins Major project
LOW
HIGH
HIGH
USEFUL RESOURCES• URBACT Guide - GETTING RESULTS THROUGH ANIMATED
MEETINGS: SEVEN TOP TIPS • Dave Gray – Sunni Brown – James Macafuno: GAMESTORMING –
A Playbook for Innovators, Rulebreakers, and Changemakers
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LAB 3• Feedback on ULSG at work• PART 1 -DESIGNING AN ACTION PLAN
– Key principles– Ensuring participation
• PART 2 – RESOURCES• PART 3 – PREPARATION FOR ULSG AT WORK
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Examples:-Training courses for employment
-Business start-up advice
-Collaboration workshops and networking
-Refurbishing city spaces
Action = an operation to
deliver results
ACTION > INPUT > OUTPUT > RESULT
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Input = resources put into the action
Output = tangible product
of the activity
Result = what is achieved as good for the recipient
Examples:-Sustained employment
-Survival of new business
-Better cross-cutting collaboration
- Increased well-being and satisfaction of citizens, attracting investment
Examples:-Number of completed courses
-Advice process model
-Workshop curriculums
-City model for space use
Examples:
-Resources required for an activity (money, time, manpower, know-how, knowledge)
RESOURCES – KEY PRINCIPLES• Be clear about what you want to achieve and what you
need € for• Explore wide range of potential funding sources • Create a funding ‘cocktail’• Be creative but realistic• Consider monitoring requirements
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FUNDING – KEY SOURCES• European – CP 2014-2020• National and Regional• ‘New’ instruments / methods
– Crowd funding– Public private partnerships– Doing more with less – citizens, self organisation– Revolving funds
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LAB 3• Feedback on ULSG at work• PART 1 -DESIGNING AN ACTION PLAN
– Key principles– Ensuring participation
• PART 2 – RESOURCES• PART 3 – PREPARATION FOR ULSG AT WORK
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ULSG@WORK 3• Objective: to develop a coherent set of actions• Tasks: to brainstorm ideas using De Bono Hats and to
record and structure the best using OPERA• Tools: Action table, De Bono Hats and OPERA• Deliverables: Action table filled in (poster)
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WHAT NEXT?• 15:30 to 17:30 ULSG@work-3• Free evening• Friday
– 0900 URBACT Talk– LAB and ULSG@work 4 (Checking / assessment LAP) and
preparing for– LAB 5 (Dragons’ Den – The contest)– Awards Ceremony – PARTY!!
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