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Using Abbreviated TextArkansas Central Cancer Registry
Annual Education Meeting
Alfreda Smith, CTR
Charlette Bellefeuille, CTR
June 2, 2005
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About Text Fields..
Text documentation is an essential component of a complete electronic abstract
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Rationale Text is needed to justify codes used
Text is used to document supplemental information not transmitted within code fields
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The Text Field..
Must contain a description that has been entered by the abstractor independently from the code(s)
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After Manual Entry of the text field…
Ensure that the text entered both agrees with the coded values and clearly justifies the selected codes
Each text field has its own associated data items that are to be used to verify/validate codes used
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General Instructions
Do not
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General Instructions – Don’t
Do not repeat information from other text fields
Do not include irrelevant information
Do not include information that the registry is not authorized to collect
Text automatically generated from coded data is not acceptable
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General Instructions – Do’s
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General Instructions – Do’s
Prioritize entered information Additional comments can be
continued from one text field to another
If the information is missing from the record, state that it is missing
NAACCR-approved abbreviations should be utilized (See Appendix G)
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AbbreviationsRecommended Abbreviations for Abstractors
NAACCR approved abbreviations should be utilized (Appendix G)
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Examples
ABD
ABN
TAH-BSO
MRM
MD, MOD DIFF
INV
WNL
UOQ
A-COLON
FNAB
LND
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ACCR
Required Text
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ACCR Required Text
Required text fields by Arkansas Cancer Registry– Physical exam– Scans/Scopes– Lab results– Primary site– Histology– Pathology
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ACCR Required Text
– Surgery– Operative Report– Radiation Therapy– Chemotherapy – Hormone– BRM– Other Therapy
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ACCR Required Text
– Remarks– Usual Occupation– Usual Industry – Place of Diagnosis
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Text—Dx Proc--PE
Should include the examination about the history of the current tumor and the clinical description of the tumor
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Suggestions for PE Text Date of physical exam Age, sex, race/ethnicity History that relates to cancer diagnoses Primary site Histology (if diagnosed prior to admission) Tumor location Tumor size Palpable lymph nodes Record positive and negative clinical findings. Record
positive results first Impression (when stated and pertains to cancer) Treatment plan
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Text-DX Proc-Xray/scan
Include documentation from all x-rays, scans, and/or imaging examinations that provide information about staging
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Suggestions for X-ray/Scan Text Date(s) of x-ray/scan(s) Age, sex, race/ethnicity (when given) Primary site Histology (if given) Tumor location Tumor size Lymph nodes Record positive and negative findings. Record positive
findings first Distant disease or metastasis
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Text-DX-Scopes
Include documentation from endoscopic examinations that provide information for staging and treatment
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Suggestions for Scopes Text Date(s) of endoscopic exam(s) Primary site Histology (if given) Tumor location Tumor size Lymph nodes Record positive and negative clinical findings. Record
positive results first.
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Text-DX-Lab Tests
Include documentation from laboratory examinations other than cytology and histopathology
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Suggestions for Lab Text Date(s) of lab tests Type of lab test/tissue specimen(s) Record positive and negative findings. Record positive test
results first. Information can include tumor markers, serum/urine
electrophoresis, special studies, etc. Tumor markers included, but not limited to:
– Breast cancer – Estrogen Receptor Assay (ERA), Progesterone Receptor Essay (PRA), Her2/neu
– Prostate – Prostatic Specific Antigen (PSA)
– Testicular cancer – Human Chorionic Gonadotropin (hCG), Alpha Fetoprotein (AFP), Lactate Dehydrogenase (LDH)
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Text-DX Proc-OP
Include documentation of all surgical procedures that provide information for staging
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Suggestions for Operative Text Dates and descriptions of biopsies and all other surgical
procedures from which staging information was derived. Number of lymph nodes removed Size of tumor removed Documentation of residual tumor Evidence of invasion of surrounding areas
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Text-DX Proc-PATH
Include documentation of information from cytology and histopathology
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Suggestions for Pathology Text Date(s) of procedure(s) Type of tissue specimen(s) Tumor type and grade (include all modifying adjectives, i.e.
predominantly, with features of, with foci of elements of, etc) Gross tumor size Extent of tumor spread Involvement of resection margins Number of lymph nodes involved and examined Note if pathology report is a slide review or second opinion from
an outside source Record any additional comments from the pathologist, including
differential diagnoses considered and any ruled out or favored
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Text-Primary Site Title
Include documentation of information regarding the primary site and laterality of the tumor being reported
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Suggestions for Primary Site Text
Include information on the location of the primary site of the tumor
Include available information on tumor laterality
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Text-Histology Title
Include documentation of information regarding the histologic type, behavior and grade (differentiation) of the tumor being report
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Suggestions for Histology Text Information on histologic type and behavior Information on differentiation from scoring systems such
as Gleason’s Score, Bloom Richardson Grade, etc.
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Case Scenarios
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Case Scenario #1
Pathology report dated 6/12/04 states:
1)Intraductal carcinoma (IN-SITU), grade 2
2) The intraductal change extends over an area of approximately 1.4 cm
3) Tissues submitted for ERA/PRA/HER-2/neu/p53
4) No invasion identified
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Case Scenario #1 – Text
6/12/04 – DCIS, 1.4 cm, no invasion identified.
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Case Scenario #2
Pathology report dated 7/23/04 states:Biopsy, left breast; Poorly differentiated infiltrating
ductal carcinoma – Grade III in a grading system of I-III. The invasive tumor has maximum dimension of 1.5 cm and solid and comedo type. Infiltrating and intraductal carcinoma extend to the surgical margins. ERA – negative, PRA - negative
Nipple, left breast; Poorly differentiated infiltrating ductal carcinoma with Paget’s disease of the nipple
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7/23/04 – L breast – PD infil ductal ca w/DCIS solid & comedo type, tumor 1.5 cm. Ca extends to margin. Nipple – PD infil ductal ca w/Paget’s dz of nipple
Case Scenario #2 – Text
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Case Scenario #3Chest CT without contrast dated 7/31/04 – There is a 6.9 x 5.7 cm soft
tissue mass in the right upper lobe posteriorly. No pleural effusion or pneumothorax. Left lung is clear. Prominent interstitial markings at bilateral lung bases. Limited exam due to IV contrast was not administered. No mediastinal lymph node enlargement. The thoracic aorta caliber is within normal limits. The adrenal glands appear unremarkable.
Impression: 6.9 x 5.7 cm soft tissue mass in the right upper lobe posteriorly suspicious for neoplasm until proven otherwise.
Bone Scan: There is intense increased activity within the left tibia, fibula, and also within the left ankle and hind foot. There is symmetrical increased activity in bilateral shoulders and knees.
Impression: There is subtle increased activity on the right posterior ribs which may represent metastatic disease in a patient with a right upper lung mass.
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7/23/04 – chest ct – 6.9 cm x 5.7 cm soft tissue mass in rul post. Susp. for neoplasm. Bone scan – Increased activity on R post. ribs, may represent met dz
Case Scenario #3 – Text
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Case Scenario #4
History and physical exam dated 11/7/03 - This is a 46 year old white male who Dr. Mickey saw for shortness of breath, worked him up and found on x-ray to have abnormal mass, shadow in the right lower lobe. He is a heavy smoker, but denies any chest pain, weight loss, hemoptysis.
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Case Scenario #4
History and physical exam dated 11/7/03 - This is a 46 year old white male who Dr. Mickey saw for shortness of breath, worked him up and found on x-ray to have abnormal mass, shadow in the right lower lobe. He is a heavy smoker, but denies any chest pain, weight loss, hemoptysis.
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11/7/03 – 46 y/o male w/sob, denies chest pain, wt loss, hemoptysis. Heavy smoker.
Case Scenario #4 – Text
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Questions?