Using Design Build in Community Colleges
Waterfront Hotel in Jack London Square10 Washington Street
Oakland, CA
February 23, 2010
Agenda
• Overview of SMCCCD Design Build Projects• Design Build Types
– Education Code 81700– Education Code 17250– Government Code 4217 (Energy Efficiency)– Government Code 5956 (Revenue Generating)
• Why Design Build?• Guidelines / Process / Schedule• Pros & Cons• Design Build Points of Consideration• Qualification Process / Evaluation Criteria • RFP Documents / Process / Evaluation• Design Build Organizational Chart• Standards & Design Criteria • Schedule Considerations• DSA Considerations • Lessons Learned• Not a Panacea
San Mateo County Community College District
• Three Campuses (1.4M GSF / 346 Acres)– Cañada College – Redwood City - 1968
– College of San Mateo – San Mateo – 1963
– Skyline College – San Bruno – 1969
– District Office – San Mateo - 1978
• 25,000 Students / 1,000 Staff / Adjuncts • Capital Improvement Program
– Multiple Funding Sources• Measure C $207 Million (2001)• Measure A $468 Million (2006)• State / Local Resources $75 Million*
* $20M Lehman Brothers / $54M State
3
SMCCCD’s Experience with Design Build: New Buildings
• Science Building with Planetarium & Rooftop Observatory, CSM
• Student & Community Center and Science Lab Annex, Skyline College
• 44-unit Faculty & Staff Housing, CSM
• 60-unit Faculty & Staff Housing, Cañada College
• Health & Wellness Building, CSM
• College Center, CSM
• Cosmetology, Administration & Wellness Center, Skyline College
• Automotive Transmission Lab Building, Skyline College
College of San Mateo Science Building
Skyline College Student & Community Center
College Vista Faculty & Staff Housing
Cañada Vista Faculty & Staff Housing
Cañada Vista Faculty & Staff Housing
College of San Mateo Health & Wellness Building
College of San Mateo Health & Wellness Building
College of San Mateo College Center
College of San Mateo College Center
Skyline College Cosmetology, Administration & Wellness Center
Skyline College Cosmetology, Administration & Wellness Center
Skyline College Automotive Transmission Lab
Skyline College Automotive Transmission Lab
Cañada College Site Improvements (Gateways)
Cañada CollegeGateways, Circulation & Parking
Cañada CollegeGateways, Circulation & Parking Project
College of San MateoSite Improvements
College of San MateoArrival Zone
College of San MateoArrival Zone
Skyline College Site Improvements
Skyline CollegeWest Quad
Skyline College View from West to Central Quad
Skyline College View from Central to West Quad
Districtwide Athletics Improvements
• Athletic Facilities Upgrades – 31 Tennis Courts– 3 Baseball Fields– 3 Soccer Fields– 1 Softball Field– 2 Tracks– 1 Football Field– 1 Aquatic Center– Parking & ADA Improvements– Ancillary Facilities (restrooms, press box, storage)
Skyline CollegeAthletic Facilities Improvements
Cañada CollegeAthletic Facilities Improvements
College of San MateoAthletic Facilities Improvements
College of San MateoAthletic Facilities Improvements
SMCCCD’s Experience with Design Build: Infrastructure
• Energy Efficiency Projects
• 12kV Electrical Infrastructure System Replacement (CSM and Skyline College)
• Chiller Plants (CSM and Cañada College)
Sustainability and Energy Efficiency Outcomes
• New energy management system at all campuses
• Comprehensive systems commissioning at all campuses
• Cañada College chiller plant expansion
• Heating / Hot water variable flow pumping retrofits at all campuses
• Electrical distribution system repairs
• Web-based real-time monitoring and metering platform at all campuses
• AHU refurbishments at all campuses
Underground piping repairs at all campuses
Lighting retrofits : Lighting controls and circuit upgrades at all campuses
Boiler repairs and preventative maintenance at all campuses
Co-generation plants: CSM (560 KW) & Skyline College (375 KW)
College of San Mateo12kV Load Center Replacement
College of San MateoChiller Plant
Why Design Build?
• Single Responsibility– No finger pointing– Eliminates legal triangle
• Cost Control – Fixed limit of construction costs– Feedback for better design and
construction documents
• Better Technology– Learn from the people who make
and install building systems– Designer participation in practical
application – Flexibility to get the most current
technology– Perfect Design Build Team
• Knows design
• Knows the Builder
• Project Specific– What one persons knows is
available to all – Contractor isn’t plotting for
claims and change orders– Communications, documentation
& costs are transparent
• Compressed Schedule: move-in sooner
• Satisfying Relationship between Owner / Architect / Builder
• Unforeseen Conditions in Renovations: Flexibility & Quick Response
• Better Price Certainty
Guidelines / Process
• The Design Build Road Map– Selecting a Project for Design Build Delivery– BOT Resolution– CCCO Project Approval / Notification Process– Bridging– Public Notification– Prequalification– Request for Qualification (RFQ)– Request for Proposal (RFP)
• Confidential Meetings (x3)• Site Surveys
– RFP Interviews– Selection – Stipend– Award
Design Build Schedule Comparison
Pros and Cons
• Pros– Simplified contracting
– Reduction in adversarial relationships
– Cost containment
– Speed of delivery
– Sharing of risk
– Early involvement of the builder
– Validate another project delivery method for the CCDs
• Cons– Significant investment of time and effort up front and during implementation
– Potentially less control over design
– May be more difficult to compare proposals
– Limited institutional capabilities
– Approval agency capabilities
Qualification and Selection Process
• Design Build for Community Colleges: Education Code §17250
• Structure the RFP to Attract DB Teams
• Qualification Shortlist to 3 DB teams plus 2 Alternates
• Criteria Based Selection Process
Proposal Evaluation Criteria
FACTORS Maximum Points1. Price and Cost Management Plan* 202. Technical Expertise 103. Life Cycle Costs over 25 Years 104. Skilled Labor Force Availability 105. Acceptable Safety Record* 106. Design Management Plan 107. Construction Management Plan 108. Schedule 109. Legal and Other Program Requirements 510. Risk Management Plan 5
TOTAL (Maximum) 100 points
RFQ/RFP Documents
• RFQ/RFP Documents available at the project website– http://www.smccd.edu/accounts/smccd/departments/facilities/
CSM_B12151734Mod_01.shtml– Project Website
• Source for all information from District
RFP Documents
• Developing the RFP Documentation
• Format and Organization of the RFP Package- SMCCCD Standard Form of DB Contract- Geotechnical Reports- Site / Civil Plans- As-Builts- Existing Floor Plans- Schematic Floor Plans- Room Data Sheets- Program Information- Standards and Design Criteria
RFP Evaluation
• Assemble Review Team– Administrators / Faculty / M&O / CM Firm
• Allow Sufficient Review Time• Clearly Identify Evaluation Criteria• Develop Scoring Matrix (Keep It Simple)
– Price – Technical Expertise– Life Cycle Costs– Skilled Labor Force– Acceptable Safety Record– Architectural Aesthetics and Design Innovation– Project Management Plan– Program Requirements– Logistics (Occupied Campus)
Design Build Entity
Standards and Design Criteria
• Design Standards– Communications– Materials– Fixtures (Plumbing / Light / Window Treatments)– Color Palette– Plant Species– Fire Alarm / BMS Controls– Hardware– Flooring, Etc.
• Documentation– Design Build Contract– Division OO & O1– Outline Specifications– Room Data Sheets– Meeting Notes
• Distribution
Schedule
• Ambitious vs. Conservative− Fast-Track
− Normal Schedule
• Academic Calendar– Start of Classes
– Spring Break
– Finals
– Commencement
– Special Events
• End User Wild Card• Owner Requirements Pre-Turnover
– Surplus/Salvage Process
– Hazmat Removal
– Rodent Control
Design Builder & DSA
• DSA Buy-In Approach– Include District (Owner) participation
– Establish a contact person at DSA
– Schedule early and appropriate meetings
– Establish firm agreed upon DSA submittal dates
– Document meetings and agreed upon discussions with attendees
– Describe incremental or phase submittals & deliverables & obtain buy-in
– Involve structural engineer and other key consultants
– Follow requested procedure and information for submittals
– Clearly identify documents requiring approval
– Provide sufficient reference CDs for reviewer information
• Program Changes (Never ending)
• Fixed Schedule
• Campus Decision-making
• Budget for the Known and Unknown
• Unforeseen Conditions
Lessons Learned: College Decisions
Influence
• District Able to Influence– Design Builder Relationship
– Alignment of Scope with Stipulated Sum
– Initial Schedule
– Effective Qualification Process
– Extent & Depth of Control – Bridging Documents
• District Unable to Influence & Control– Dynamics of DSA Process
– Construction Schedule
– Changing Market Conditions
– Constituents
– Scope Creep
– Weather
Lessons Learned: Partnering Session
• Who– Owner / Key End-users
– Contractor
– Designers
– IOR
• What– Understand Each Other’s Interest
– Agreed upon Rules of Engagement• Establish Chain of Command• Establish Forms of Communication• Establish Decision & Approval Process
Not a Panacea
• Owner Sophistication• Owner Indecision• Dynamics of an Occupied Campus• Construction Schedule Inflexibility
– Academic constraints
– Weather constraints
• Interpersonal Dynamics• Market Conditions
Future Projects (2011-2015)
• Cañada College– B3 Fine Arts Modernization: $4M
– B13 Lecture Modernization: $14M
– Solar Photovoltaic Project: $5M
• College of San Mateo– B1 Administration Modernization: $20M
– B3 Fine Arts Modernization: $4M
– B8 Gym Modernization: $21M
– B9 Library Modernization: $6.5M
– B12 Fire Science Modernization: $9M
– B19 Engineering Modernization: $21M
– Solar Photovoltaic Project: $5M
• Skyline College– B1 Fine Arts Modernization: $45M
– B2 Student Services Modernization: $12M
– B5 Library Modernization: $6M
– Loma Chica Child Care Modernization: $6M
– Demolition of Pacific Heights & Expansion of North Parking Lot: $3M
– Wellness Center: $20M
– Mini Wind Turbines: $2M
• Districtwide– ITS Data Center: $11M
– Boiler Emissions Upgrades: $2M
– Roadway and Parking: $20M
Why We’re All Here Today . . .
Question & Answer
www.smccd.edu/facilities
José D. Nuñez, LEED APVice Chancellor
Facilities Planning, Maintenance & OperationsSan Mateo County Community College District
(650) [email protected]