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Value Stream Mapping Accounts Payable
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Blitz Agenda
8:00 - 8:30 a.m. Morning Coffee
8:30 - 12:00 Noon Kaizen Lean Office Training Value Stream Mapping overview
9:30 - 9:45 a.m. Break
Wednesday
14 May 12:00 - 12:45 p.m. Working Lunch ( All Toget her)
12:45 – 4:00 p.m. Current State Map development & Refinement
2:00 - 2:15 p.m. Break
4:00 - 4:30 p.m. Team Status Report, Share Accom plishments and Plans for Next day
8:00 - 8:30 a.m. Morning Coffee
8:30 - 12:00 Finalize Current State map Begin Future State development Review and finalize Future State
Thursday 12:00 1:00 Working Lunch, Roundtable Flash Reports
15 May 1:00 – 4:00 Brainstorm Solutions Develop & prioritize Action items Task assign, & follow-up calendar Identify benefits
4:00 – 4:30pm
Presentation to Management and Process Owners
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Objective & Scope
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Waste
� Overproduction
� “Inventory”
� Waiting
� NVA Processing
� Defects
� Excess Motion
� Transportation
� Underutilized People
� Printing paperwork to “CYA”, review by supervisor
� Batches of invoices being gathered prior to process
� Waiting for movement, approvals, reviews
� Re-entering data; filing, printing paper copies, reviews
� Improperly addressed invoices, wrong invoice amounts
� Looking for “lost” invoices, walking to see if mail is here, filing
� Movement of invoices between desks
� Interruptions, Limited functional responsibilities
Examples at Acme
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7.2 Hours
Value Add Steps
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Future State
3.16 Hours
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Actions to be taken
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Accounts Payable team
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Date: May 14 – May 15
Targets:• Reduce Process Leadtime by 50%• Identify and recommend changes to implement
The team looked at the details that made up the current process and quickly observed a number of problems such as labor inefficiencies, excessive wait time, and lack of standard work. The team has identified and prioritized 12 action items to address the problems. The major focus is on the elimination of wait time, and process changes to eliminate redundant process time.
3.16 hours
After
57%
% Improve
7.2 hours
Before
Leadtime
Metric
Account Payable Process
Future State
Acme Corporation
Current State7.2 hours 3.6 hours