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Website-Based Content Management System
Employee-Led Training
Christina FerranteWebmaster / Systems Analyst
Presented By
Agendas / Minutes Manager
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TRAINING DELIVERABLES• PowerPoint Presentation
• User-Guide Documentation
• Instructional Modules
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GOALS
• Establish importance of communication
• Develop understanding of terms
• Explain procedural process
Why are we here?
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Communication
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ABSENCE OF INFORMATION
Phone
In-Person
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Definition of Terms
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C = Content
Definition• A software system which manages and controls the editing & storage of files
M = Management S = System
WHAT IS “CMS”?
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CMS LOGIN LOCATION
http://www.ci.salinas.ca.us/login.cfm
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CMS LOGIN PAGE
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CMS LOGIN INFORMATION
Username & Password • Determined by Webmaster
• Provided after completion of successful training
• Case-sensitive
• Unique to each user
• Not to be shared between staff members
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CMS OVERVIEW
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CMS USER NAVIGATION MENU
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NAVIGATION MENU LINKSSite
• Provides a list of all active pages within the City website
Reports• Webmaster privileges only – not applicable
Documentation• External link to a pdf user-guide provided by Savvy
Job Openings• Human Resources Staff - only• Add, edit, remove employment opportunities
Agenda/Minutes• City Clerk’s Office, Board, Commission, & Committee Staff - only
Log Out
• Add, edit, remove agenda & minutes files
• Exit content management system & return to normal view of City website
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Agenda/Minutes Manager
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AGENDA / MINUTES
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OBJECTIVES – AGENDA / MINUTES
1. Meeting Type
2. Date of Meeting – MM / DD / YYYY
3. Time of Meeting – HH : MM am/pm
4. Agenda – pdf, zip
5. Minutes – pdf
6. Submit
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AGENDA / MINUTES UPLOAD MANAGER
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ADD AN AGENDA / MINUTES
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POSTING TIPSCalendar Date
• MM/DD/YYYY • Example: February 21, 2009 = 02/21/2009
Agenda File• PDF document or ZIP file• Correct naming convention = no spaces or illegal
characters• ! @ # $ % & * ( ) + = . ? , < > / \ { } [ ]
Time• HH : MM am/pm
• Example: 3:30 pm
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AGENDA / MINUTES UPLOAD MANAGER
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AGENDA / MINUTES UPLOAD MANAGER
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EDIT AGENDA / MINUTES POSTING
Edit original posting• Wrong meeting type• Incorrect date or time
• Uploaded file is incorrect or has been changed since original posting
Right click on the entry to bring up the edit dialog box• Choose “Edit Record”
Minutes file becomes available• Add to existing posting which contains Agenda file• Do not create a new posting for an existing entry of the same meeting type / date
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EDITING WINDOW
Existing information
Change / remove PDF file• Delete original file to add a new one
“Submit” to save
Add new PDF file
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REMOVE AGENDA / MINUTES POSTING
Right click on the entry to bring up the delete dialog box• Choose “Delete Record”
• The record will be deleted immediately and cannot be retrieved• You will have to re-enter the information if you accidentally delete a posting
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FINAL STEP
Navigate to Agenda/Minutes page of City Websitehttp://www.ci.salinas.ca.us/leadership/agendas_minutes.cfm
Check all information for accuracy
Close Agenda / Minutes List Manager window
Log out of main CMS window
Select meeting type, date, and click “GO”
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CHECK THE AGENDA / MINUTES PAGE
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CONCLUSIONImportance of communication
File availability
Efficiency & timeliness
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WHAT’S NEXT?• User-Guide Documentation
• Interactive Instructional Module
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Questions?