Download - Welcome Time and Attendance
FOR 10-MONTH FACULTY AND ADJUNCT FACULTY
PAYROLL OFFICE
Welcome Time and Attendance
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Background The new system has been in development at System
Administration for the past two years and is part of SUNY's five-year technology plan.
Features and Benefits: Completely paperless system - supports our "green" campus
initiative and saves paper and printing of time records.
Provides an electronic approval workflow.
Increased efficiencies, accuracy, and up-to-date accrual balances.
Overview of the Basic Process for 10-MONTH AND ADJUNCT FACULTY
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Electronic Time and Attendance
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SIGN-IN andSELECT MONTH
• In Internet Explorer, Sign-in to SUNY HR and select “TIME AND ATTENDANCE”
RECORD ANY SICK TIME USED, IF NONE . . .
• Record any SICK TIME (if used) on the Calendar View
SUBMIT AND LOG-OFF• Submit• Log-off AND Close
Browser
Overview of the Basic ProcessMonthly – 10-MONTH AND ADJUNCT FACULTY
10-MONTH AND ADJUNCT FACULTYSTEP-BY-STEP
Electronic Time and Attendance
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Access to SUNY HR will be found at:http://www.suny.edu/hrportal
You will need to use Internet Explorer as your browser
Same credentials used for Brockport email account
Sign on:
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To enter, click on the“Time and Attendance” tab
• Your pay stub can be viewed and printed through the “View Paycheck” feature as of the Monday preceding any payday. A two-year payroll history has been loaded for your information.
• Click Time and Attendance to access your time record.• Click Time and Attendance again (see below)
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Faculty-Only view
Step 1, “Charge” to enter sick time. If none, go directly to Step
2.
Step 2
• If you have NO Sick Leave to record – you are done after you “Select Month” and “Submit”!
• If you DO HAVE Sick Leave to record, select “Charge” and proceed to the slides on the next few page.
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If you have Sick Leave to record:Select Month(Accrual Period)
Current Month (or Accrual Period) Comes Up
AutomaticallyThe status of any given month is reflected here in the above drop-down:
Working: Open for you to make entries
Pending: Submitted to your supervisor
Approved: Reflected once Supervisor has signed-off
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Accrual Balances & Charges
Family Sick Leave
Tracked Here,
Deducted from Sick
Leave.
Non-Chargeable Time (such as conferences, jury duty)Tracked Here
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2 )Then save
1) Enter charges for Sick Time used
1)Enter charges for any sick leave used2)Then save
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A) View of Sub-Menu produced by clicking on individual calendar dates – Single-Day Entries
Click here to change to MULTI-DAY view
SINGLE DAYview
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B) View of Sub-Menu produced by clicking on individual calendar dates –
Multiple Day EntriesClick here to change to SINGLE DAY view
MULTI-DAYview
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“TIME RECORD COMMENTS”
All Employees: Use this box to
indicate any items you’d like noted on
your record for your supervisor or for audit purposes.
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LAST STEPS:Review entries for accuracyCertify (sign)Submit to Supervisor
3) Submit
b
1) Review your entries for accuracy
2)Certify
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Sign out of the SUNY browser and close.
To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).
Step 1:
Log-Off
Step 2:
Close browser
ADDITIONAL FEATURES AND NOTES
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Electronically Requesting Time Off
REQUEST TIME
OFF
Click on TIME
RECORD to return
to the MAIN
SCREEN
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Time Off Request Form Single Day Request
Click for Multiple Day requests
1) Enter charges in appropriate categories
2) Click Submit
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When using this feature, remember to “SUBMIT” your request
Remember to
“SUBMIT” your
request
• Once your supervisor has approved your request, it automatically populates on your record so you won’t have to enter it. (Will appear with a “P” while the request is pending)
• Changes, additions, deletions can be made at any point; this is not a “contract.”
• Be aware that unresolved requests can prevent your successful monthly-time record submittal.
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E-MAIL NOTIFICATIONS
Time record submission is a MONTHLY process.
System-generated e-mail reminders will be sent when your monthly time records are overdue. Notifications will also be sent if your time record is denied by your supervisor and when time off requests are approved or denied by your supervisor.
Supervisor Guidelines Electronic Time and
Attendance
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View Work Roster •View time information of your Direct Reports using the “Work Roster”
Review and Approve •Select “Approve,” “Deny,” or “Postpone”
Submit • Submit, log-off, and close browser
SUPERVISORS RESPONSIBILITIES
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Supervisors will have a “Work Roster” showing the electronic timesheets for direct reports
Select
“Work Roster”
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View of Employee Work Roster
Pending Time Record Approvals
Pending Leave Requests
Employee List
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1) View Employee’s Time Record
2) Determine an action
3) Then, “Submit”
1) View Details or History of time
record
2) Select action
3) Submit
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To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).
Sign out of the SUNY browser and close
Step 1:
Log-Off
Step 2:
Close browser
Thank You!
Please contact Debbie Looney for further assistance.Phone: 395-2744E-mail: [email protected]