![Page 1: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/1.jpg)
Wood Mason & David Bartlett | Dec. 2013
U.S. Department of Education
2013 FSA Training Conference for Financial Aid Professionals
Foreign Schools COD from Start to Finish
Session #49
![Page 2: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/2.jpg)
COD from Start to Finish
• COD…what is it and why do I have to fool with it?• Logging on• Originating and disbursing Direct Subsidized,
Unsubsidized, or PLUS loans • “I see T-r-o-u-b-l-e”
I sent the disbursement but no money in G5? What the…?
• Cha Ching…CFL vs. G5 available balance
• Reports• Reconciliation and Program Year Closeout
2
![Page 3: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/3.jpg)
The Common Origination & Disbursement System (COD) is the database that stores origination, disbursement, demographic, and other data associated with your students
• CPS data• StudentLoans.gov activity and associated
acknowledgements• Financial data associated with your school
3
COD from Start to Finish
![Page 4: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/4.jpg)
4
COD from Start to Finish
![Page 5: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/5.jpg)
5
COD from Start to Finish
![Page 6: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/6.jpg)
6
COD from Start to Finish
![Page 7: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/7.jpg)
Origination & Disbursement data, and any corresponding adjustment, can be entered via transmission of batch data from a resident software application
• Third party vendor software• EdExpress software provided free of charge by the U.S.
Department of Education
Or manually via the COD reporting website • PLUS Request “SP” file from StudentLoans.gov• The Direct Loan Origination Tool• Student-by-student
7
COD from Start to Finish
![Page 8: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/8.jpg)
Reporting via resident software is unique to that application
• Screens in one application may not look the same as in another and may not be identified the same as in another
• One application may allow you more “hands-on” manipulation of your data, others may not
Reporting via the COD reporting website is pretty much the same process for everyone
8
COD from Start to Finish
![Page 9: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/9.jpg)
9
COD from Start to Finish
![Page 10: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/10.jpg)
![Page 11: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/11.jpg)
Originating via the COD reporting website is accomplished in one of 3 different ways
• From a PLUS Request acknowledgement Borrower completes a PLUS Request via the
Studentloans.gov websiteCOD sends you the “SP” acknowledgement with the
informationFrom the “SP” acknowledgement you can create a “skeleton”
award
11
COD from Start to Finish
![Page 12: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/12.jpg)
Originating via the COD reporting website is accomplished in one of 3 different ways
• Manually entering award data on the COD reporting website
• Using the Direct Loan Origination Tool (DLOT) on the COD reporting websiteAllows you to “pre-set” some default values Allows you to filter students ready to originate based on entrance
counseling and MPNsAllows you to “batch” your students for origination
12
COD from Start to Finish
![Page 13: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/13.jpg)
13
COD from Start to Finish
![Page 14: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/14.jpg)
Daffina Duck000000000
COD from Start to Finish
14
![Page 15: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/15.jpg)
15
Daffy Duck’s Drafting Academy
00000000
Quackston Mallard Eider IIIQuackston Mallard Eider III
COD from Start to Finish
![Page 16: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/16.jpg)
16
COD from Start to Finish
![Page 17: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/17.jpg)
17
Daffina Duck0000000003/12/1994
COD from Start to Finish
![Page 18: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/18.jpg)
18
Daffina Duck0000000003/12/1994
COD from Start to Finish
![Page 19: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/19.jpg)
19
COD from Start to Finish
![Page 20: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/20.jpg)
20
COD from Start to Finish
![Page 21: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/21.jpg)
COD from Start to Finish
21
XXXXXXXXX
Hickey, Ruby N
Hickey, Ruby N
Hickey, Ruby N
Hickey, Ruby N
Hickey, Ruby N
Hickey, Ruby N
![Page 22: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/22.jpg)
COD from Start to Finish
22
![Page 23: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/23.jpg)
COD from Start to Finish
23
Werrin NuttinXXXXXXXXX2013-2014xxxxxxxxxP14G99999001
2013-11-02T14:27:46.949999999999999999
Common Record Information Georgia Highlands Conservatory of Pecan Pie
![Page 24: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/24.jpg)
COD from Start to Finish
24
![Page 25: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/25.jpg)
COD from Start to Finish
25
![Page 26: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/26.jpg)
COD from Start to Finish
26
![Page 27: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/27.jpg)
COD from Start to Finish
27
![Page 28: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/28.jpg)
COD from Start to Finish
28
![Page 29: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/29.jpg)
COD from Start to Finish
29
xxxxxxxxx Begonia, RubyXxxxxxxxx Bailey, George
![Page 30: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/30.jpg)
COD from Start to Finish
30
![Page 31: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/31.jpg)
COD from Start to Finish
31
![Page 32: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/32.jpg)
COD from Start to Finish
Disbursements can be found in your Action Queue or on the Disbursement Detail Information screen
• The Action Queue displays ONLY PENDING disbursementsPending disbursements in a review status are also displayed
for HCM2 schools
• Pending and Actual (Disbursed) disbursements are displayed on the Disbursement Detail Information screen
• Pending disbursements can be released (funded) from eitherCannot adjust a pending disbursement on the Action Queue
32
![Page 33: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/33.jpg)
Search forward or backward
Search by awardyear
Can be used as both a reconciliation tool andas an adhoc pending disbursementlist tool
33
6078434560784345
COD from Start to Finish
![Page 34: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/34.jpg)
34
6078434560784345
6078434560784345
• Use as a reconciliation tool prior to close out
• Were all disbursements released/made actual?
• Should any be reduced zero?
• Select all and copy to Excel, then filter out all the $0 disbursements
COD from Start to Finish
![Page 35: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/35.jpg)
35
COD from Start to Finish
![Page 36: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/36.jpg)
36
COD from Start to Finish
![Page 37: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/37.jpg)
37
COD from Start to Finish
![Page 38: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/38.jpg)
38
COD from Start to Finish
![Page 39: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/39.jpg)
COD from Start to Finish
39
![Page 40: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/40.jpg)
COD from Start to Finish
40
![Page 41: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/41.jpg)
COD from Start to Finish
41
![Page 42: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/42.jpg)
COD from Start to Finish
42
![Page 43: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/43.jpg)
COD from Start to Finish
43
![Page 44: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/44.jpg)
COD from Start to Finish
44
![Page 45: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/45.jpg)
COD from Start to Finish
45
![Page 46: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/46.jpg)
COD from Start to Finish
46
![Page 47: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/47.jpg)
47
COD from Start to Finish
![Page 48: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/48.jpg)
48
Print blank MPNs
COD from Start to Finish
![Page 49: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/49.jpg)
COD from Start to Finish
49
![Page 50: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/50.jpg)
COD from Start to Finish
50
![Page 51: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/51.jpg)
51
Kumbayah!
COD from Start to Finish
![Page 52: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/52.jpg)
Direct loan reconciliation is a required monthly task whereby loan data on FSA systems is reviewed and compared to your school’s systems
KNOW WHERE THE MONEY IS
52
COD from Start to Finish
![Page 53: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/53.jpg)
Reconciliation is a two-part task • Internal reconciliation
Identify and resolve discrepanciesDocument reasons for any ending cash balances
• External reconciliationIdentify and resolve discrepanciesDocument reasons for any ending cash balances
53
COD from Start to Finish
![Page 54: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/54.jpg)
How do we know we’ve successfully reconciled?• When our internally reconciled data matches exactly the
origination and disbursement data that resides on FSA systems
and• Net Drawdowns (ND) = Net Accepted and Posted
Disbursements (NAPD)
54
COD from Start to Finish
![Page 55: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/55.jpg)
The Program Year Closeout (PYCO) deadline date is the last processing day in July of the year following the end of that award year
• July 31, 2014 for award year 2012-2013• After the PYCO deadline date COD will
Reduce your funding to net drawdownsReject award year specific submissions of awards and/or
disbursementsDiscontinue award year specific reportsGenerate your final SAS and a PYCO letter
• The award year can be re-opened if necessary
COD from Start to Finish
55
![Page 56: Wood Mason & David Bartlett | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Foreign Schools COD](https://reader035.vdocument.in/reader035/viewer/2022070307/551a3e18550346cb358b5513/html5/thumbnails/56.jpg)
QUESTIONS?
56