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1Word 2007® Business andPersonal Communication
How can Word 2007 help you make complicated documents easier to
understand?
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1Lesson 5: Columns, Tables, and Graphics
Use Word 2007 to create columns, tables, and graphics to improve the appearance and
readability of lengthy documents.
TableSmartArt
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1• How can I create and format columns?• How can I insert and modify a table?• How can I insert and manipulate Clip Art, SmartArt, and WordArt?• How can I work with a text box?• What vocabulary words should I review?
Lesson 5: Columns, Tables, and Graphics
View This Presentation to Answer the Following Questions:
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1Columns, tables, and graphics can make a document like a newsletter more attractive and easy to read.
Lesson 5: Columns, Tables, and Graphics
Newsletter text is usually displayed in two or three columns.
A column groups text vertically and makes it easier to read many stories on a single page.
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1To create columns in a document, use the Columns dialog box.
Lesson 5: Columns, Tables, and Graphics
This dialog box allows you to control how the columns are formatted.
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1Use the Columns dialog box to adjust column width, or by change t he number of columns.
Lesson 5: Columns, Tables, and Graphics
Presets allow you to select preformatted columns
To see what your columns will look like, choose Preview.
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1Lesson 5: Columns, Tables, and Graphics
Insert a column break to force text to begin at the top of the next column by clicking the Breaks button on the Page Layout tab.
When text reaches the end of a column, it automatically wraps, or moves, to the topof the next column.
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1Academic Skills Check
How do you format a newsletter so that it is attractive and easy to read?
Answer:Formatting a newsletter in columns makes it attractive and easy to read.
Lesson 5: Columns, Tables, and Graphics
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1Tech Check
How do you adjust the width of columns in a Word document?
Answer:Use the Columns dialog box to adjust the width of columns in a Word document.
Lesson 5: Columns, Tables, and Graphics
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1At work, you might use a table to present the results of a survey or a detailed analysis of information. At school, you might use a table to list the research results for a science project.
Lesson 5: Columns, Tables, and Graphics
Tables effectively present complicated information.
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1Lesson 5: Columns, Tables, and Graphics
To insert or draw a table in a document, click the Table button on the Insert tab.
Use the Insert Table dialog box, to choose the number of columns and rows in your table.
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1A table consists of vertical columns and horizontal rows.
Lesson 5: Columns, Tables, and Graphics
When columns and rows cross in a table, they form a cell.
Row
Column
Cell
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1Lesson 5: Columns, Tables, and Graphics
To key text in a cell, position the insertion point in the cell and then start keying text.
To move more efficiently through cells, rows, and columns, use keyboard shortcuts .
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1Add shading and borders to emphasize specific content and make a table look more interesting.
Lesson 5: Columns, Tables, and Graphics
To make text fit better, change column widths, or let AutoFit do it for you.
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To format the borders and shading of a table, use the Borders and Shading dialog box.
Lesson 5: Columns, Tables, and Graphics
To add borders and shading to a table, click the Borders and Shading drop-down arrows on the Home tab.
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1Academic Skills Check
How might you use a table in a professional document?
Answer:You might use a table to present the results of a survey or a detailed analysis of information collected.
Lesson 5: Columns, Tables, and Graphics
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1Academic Skills Check
How do you insert a table in a Word document?
Answer:To insert or draw a table in a Word document, click the Table button on the Insert tab.
Lesson 5: Columns, Tables, and Graphics
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1Use Clip Art to enhance the look of a document and break up long blocks of text.
Lesson 5: Columns, Tables, and Graphics
You can use Word 2007 to insert and manipulate Clip Art.
Clip Art
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1Lesson 5: Columns, Tables, and Graphics
The Clip Art Gallery contains pictures that you can insert into a document.
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1To resize and format Clip Art to fit your document’s design, use the Advanced Layout dialog box.
Lesson 5: Columns, Tables, and Graphics
To move Clip Art, point to it and drag it to where you want to place it on the page.
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A text box is a movable, resizable box that contains text.
Lesson 5: Columns, Tables, and Graphics
Use text boxes to arrange individual blocks of text on a page.
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1Use a sizing handle to resize a text box.
Lesson 5: Columns, Tables, and Graphics
Sizing handles can also be used to resize objects, such as Clip Art and pictures.
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1The SmartArt Gallery contains several samples of diagrams to help you make your point.
Lesson 5: Columns, Tables, and Graphics
A diagram can explain an idea or process by displaying it graphically.
Diagram
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1A graphic is an element that is used to display information and add visual interest to a document.
Lesson 5: Columns, Tables, and Graphics
Word has tools that allow you to create an easy-to-see graphic shape such as a circle, arrow, or star.
Graphic
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1Use the Shapes menu to select the type of shape you want to create and use.
Lesson 5: Columns, Tables, and Graphics
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1WordArt is text that is…
Lesson 5: Columns, Tables, and Graphics
shadowed,
stretched,
or shaped.
The WordArt Gallery contains many different types of WordArt.
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1WordArt creates visual interest and appeal in documents.
Lesson 5: Columns, Tables, and Graphics
Use WordArt to create a visually appealing title for a newsletter.
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1What are some ways of creating visual interest in a newsletter?
Academic Skills Check
Answers include:Some ways of creating visual interest in a newsletter include adding graphics such as Clip Art, SmartArt, and WordArt.
Lesson 5: Columns, Tables, and Graphics
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1How do you resize and format Clip Art to fit a document’s design?
TechCheck
Answer:Use the Advanced Layout dialog box to resize and format Clip Art to fit a document’s design.
Lesson 5: Columns, Tables, and Graphics
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1How do you resize a text box?TechCheck
Answer:Use the sizing handles to resize a text box.
Lesson 5: Columns, Tables, and Graphics
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1column
All of the cells arranged vertically under a lettered column heading.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1column break
Separation of text from one column to the top of the next column.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1table
A set of rows and columns used to organize information.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1cell
The intersection of a row and a column in a table or worksheet.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1Clip Art
Moveable and resizable images or pre-made graphics that can be inserted into a document to break up long blocks of text
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1text box
A moveable, resizable rectangle that contains text.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1diagram
A graphic that represents or illustrates a concept or process. Diagrams can be used to organize and present information visually.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1graphic
A visual element that is used to display information and add visual interest to a document.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics
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1WordArt
A tool used to create text that is stretched, shadowed, or shaped.
Vocabulary Review
Lesson 5: Columns, Tables, and Graphics