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Writing SkillGeneral English and Soft Skills ClassesDay 6
Vipul R. Solanki
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Language consists fours skills(LSRW).
L Listening PassiveS Speaking ActiveR Reading PassiveW Writing Active
Writing Skill
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Writing Skill
Writing means to concretize one’s ideas on paper-sheet/screen.
The ideas are generated in abstract form in one’s mind that can not be communicated without decoding.
Hence, writing is a process of decoding the abstract ideas to communicate to others.
“Tell them what you are going to say, say it, and tell them what you have said.”
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Writing Skill
Writing is part of communication process.
Writer(Sender)
Channel
Reader (Receiver)
Encoding
Decoding Feed
bac
k
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Writing Skill
Here, writing doesn’t mean Calligraphy.
Writing is generation of new ideas on a particular subject and presentation of these ideas in an effective way.
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Writing Skill
Planning Translating Reviewing
Monitoring
The Process of Writing:
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Writing Skill
Tips for Effective Writing:
Define subject and gather adequate information about it.Think of the criteria of writing on any particular subjectUse appropriate language as per the demand and treatment of the subject.Better not to use jargons and registers excessively.
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Writing Skill
Technical Forms of Writing:LetterMemo(Memorandum)CircularNoticeReportProposalResearch PaperAbstractSynopsisDissertation/Thesis
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Letter Writing
Writing Skill
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TYPES OF LETTER
0Personal and Social Letter0To say hello0Letters of greeting
and congratulation0Letters of thanks0Letters of condolence0Invitation letters0Letters of sympathy0Family letters etc.
0Business Letters0Covering letter for
job application0Sales letter0Business inquiry
letter0Complaint letter0Adjustment letter0Order letter0Regret letter etc.
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Formats of Letter
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Salutation
Date
Main Body
Complimentary Close
Writing Skill- Letter Writing – Personal Letter
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Receiver’s Address
Sub:
Date
Salutation
Sender’s Address
Reference No
Block Layout
Writing Skill- Letter Writing - Business Letter formats - Block Layout
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Main BodyIn Paragraph/s
Complimentary Close
PS
Encl
Copy
Writing Skill- Letter Writing - Business Letter formats - Block Layout
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Receiver’s Address
Sub:
Date
Salutation
Sender’s Address
Reference No
Modified Block Layout
Writing Skill- Letter Writing – Block Layout
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Main BodyIn Paragraph/s
Complimentary Close
PS
Encl
Copy
Writing Skill- Letter Writing – Block Layout
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Sender’s Address
0Name of the writer0Designation0Name for the
company/ institute0Name of the building
(if given)0Number of the
premises or street no (if given)
0Area (if given)0City and pin code
Dr. Sachin Parikh,The Principal,V.V.P. Engineering College,Kalawad Road,Vajdi – Virda,Rakot/ RAJKOT- 362205INDIA
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Writing Skill
DATE:
DD/MM/YY
MM/DD/YY
10/12/10 10.12.10
12/10/10 12.10.10
10TH DEC, 2010
DECEMBER 10, 2010
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Receiver’s Address
0Name of the recipient0Designations0Name for the
company/ institute0Name of the building
(if given)0Number of the
premises or street no (if given)
0Area (if given)0City and pin code
Dr. Sachin Parikh,The Principal,V.V.P. Engineering College,Kalawad Road,Vajdi – Virda,Rakot/ RAJKOT- 362205INDIA
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Receiver’s Address
Example:The Principal Academic InstituteThe Head DepartmentThe Warden HostelThe Editor Publishing AgencyThe Secretary ClubThe Proprietor ShopThe Shopkeeper ShopThe Manager Hotel etc.
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Writing Skill
Use appropriately the titles:
Mr.
Mrs.
Ms.
Dr.
Prof.
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Writing Skill
Subject
Subject is the gist of the letter
It should be brief as much as possible
Sub: To inquire about the fee structure of B. E. course
SUB: TO INQUIRE ABOUT THE FEE STRUCTURE OF B.E. COURSE
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Writing Skill
Salutation
Salutation is generally written after subject
Sometimes also written before the subject
It is to directly address the reader to draw his/her attention
Respected Sir/Madam Dear Sir/Madam
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Writing Skill
Main Body The main body is the detailed explanation of the
subject It should not be started like anything but Initially, the intention of writing should be made
clear; as
I am writing to ask about the delivery of the parcel
I am writing to conform the cheque no for the last delivery
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Writing Skill
I am writing to invite you as the chief guest on the annual function of our college.
I am writing to thank you for your kind help and support in the matter of examination.
It is to inquire about the availability of B. E. first year books as per GTU syllabi.
I would like to invite you for the annual function of our college.
This is to apologize for the inconveniency caused to you in the delivery of last consignment.
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Writing Skill
Hereby, you are informed that we still haven't receive the delivery of laptops.
It is to complain you/about………
I am glad to inform you that ………
It is to apply for the post of ………
With reference to your letter/circular no : VVP/GEN/25/12/10/10, ……..
With reference to your advertisement appeared in Times of India dated ………
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Writing Skill
Hereby, you are reminded about……
Closing the main body:
I look forward to hear from you soon. I look forward to meet you in the annual function. We would appreciate an early reply. An early reply will be greatly appreciated. I will be grateful for your prompt answer. Thank you. Thanking you in advance. Thank you for your anticipation.
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Writing Skill
Complimentary Close
It consists below given information:
Yours faithfully/sincerely/truly/obedient
Sign
Name
Designation
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Writing Skill
Post Script It is after thought of the message that requires
emphasis.
Punch line is also written as Post Script.
PS: P.S.:
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Writing Skill
Copy
C: CopyCC: Courtesy copyOPC: Blind Photocopy
Example:
C: Two orC: 1
234
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Writing Skill
Enclosure
Gives list of the documents attached with the letter as;
Encl: 1 _____Name of the Doc____2 ____________________________3 ____________________________
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Writing Skill
Thank You