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Module 6
Writing the Grant Proposal
that gets Funding
ALEXA C. ABIDIN
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Module 6 - Writing the grant proposal that gets funding6.1 The 9-step proposal preparation process
6.2 Proposal preparation schedule
6.3 The proposal
6.4 Checklist for request for proposals (RFP) / no bid decision
6.5 Sample letter declining an RFP
6.6 Sample of team structure
6.7 Checklist of RFP analysis and task assignment
6.8 Client needs/wants analysis form6.9 Value-added elements form6.10 Proposal preparation schedule6.11 Form for writing assignments6.12 Market and competitive analysis form6.13 RFP compliance checklist6.14 Itemized budget and non-itemized budget6.15 Shortened list of cost category6.16 Executive summary checklist6.17 Proposal production schedule6.18 Final checklist6.19 Presenting information in a flowchart
6.20 Sample grant proposal for funding
Executive summary
Introduction
Our approach
Proposed project results
Management section
Time and cost overview
Company profile: Example, Western Consulting Associates
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EXECUTIVE SUMMARY CHECKLIST
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Did you examine the RFP carefully?
Do you know the readers’ level of knowledge and expertise ?
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Is the executive summary focused on results ?
Do your opening paragraphs focused on the client’s problems and your solution/benefits?
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Did you briefly explain how and why you developed your solution?
Did you explain the technical aspects?
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If presenting the project management plan did you include the following?
How project will be managedProject team and their responsibilitiesWork scheduleHow firm and the client will interact?
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Did you emphasize customer service?
Did you include the following in your training and training section?
Brief overview of training departmentTraining staffTypes of instruction In-house and client site training facilitiesTraining procedures
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If the time/cost section is included, did you:
Mention any special terms and conditions
Explain any options productsHighlight price/value advantages Offer alternative time schedule and cost
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Have you used the company profile to include the ff:
Company history & primary missionBrief contribution of your firm’s
contribution to historyEquipment/ products/ serviceCompany organization and its features
and benefitsNumber and location facilitiesClient references and completed
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Did you mention any future product?
Did you make sure that all graphics included are necessary in your proposal?
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Has the document been proofread
carefully one full time?
Has the numbering of pages and the sequencing of tables and figures been double-checked?
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Have the latest updated versions of tables, graphics and appendix material been included?
Are there any missing pages?
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Is the printing of acceptable quality?
Will the binding hold the document securely ?
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PRESENT THE PROPOSAL TO THE CLIENT…
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