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www.scoutingvermont.orgwww.scoutingvermont.org
Commissioners ToolsCommissioners Tools
Commissioners’ SummitCommissioners’ Summit
August 22, 2009August 22, 2009
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Commissioners ToolsCommissioners ToolsGreen Mountain Council Website
Council PagesDistrict PagesUnit Pages
CommissionersUnit LeadersPhone #’s Email AddressesPhotos!
RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry
Dashboard – visibility to activities in your assigned areas.
Events Calendars – can pull events automatically from the council calendar or events can be entered separately
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HOMEHOME
Navigation Basics:
MyCouncil • Join
Sign in
The Green Bar• Home• Scouting
Council Districts Units
• Camps• Events• Resources• Training
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Sign InSign In
Navigation Basics:
Email Address• will be used by emailer
Password• case sensitive• don’t hit enter
Become a member• a must for Commissioners
If you do not create a MyCouncil Account, you will receive roster group emails, but you will not be able to use any of the tools or enter Commissioner Posts.
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CouncilCouncil
Navigation Basics:
Links to pages• underlined
Left menu Always visible Click on the text Click on the pictures
Green Bar Always Visible Click on the text
Print Clears background for
easier/faster printing Use browser “back” to
return after printing
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CommissionersCommissioners
More Navigation Basics:
Links to pages• underlined• special arrow mark if link leads to a page outside of our site or is a pdf file.
Site Search• Uses Google engine• Limited to our site
Navigation Path
Additional features available for Members (signed in):
• QuickLinks• Bookmarks• Edit Priviledges [Edit]
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CommissionersCommissioners
Council Commissioners Staff
Home>Council>CommissionersHome>Council>Commissioners
If you forgot to sign in, this is all you will see.
The Staff Roster is available to everyone to view.
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CommissionersCommissioners
Home>Council>CommissionersHome>Council>Commissioners
Right hand menu options
Home (you are here)
• DashBoard
• Staff Roster
Unit Assignments
• Tools & Utilities
Site Settings
Council Commissioners (Member signed in) Home
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Commissioner Commissioner ResourcesResources
Commissioners’ ResourcesCommissioners’ Resources
Following a link in the text
• May revert path to HOME
• May need Adobe Reader
• May open another window
• May display special blue arrows for pages outside of www.scoutingvermont.org
Council Commissioners Staff
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Commissioner Training On-LineCommissioner Training On-Line
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Dash BoardDash BoardNavigation Basics
While viewing the dashboard you can:
Change
• select District
• select Dates
Information Displayed includes:
Unit Commissioner Visits
Unit Links
• number of visits
• Flags• Red over-rides Yellow• Stay until removed
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Unit CommissionerUnit Commissioner
Unit Link Followed:
Unit Commissioner
• Photo from MyCouncil
• Phone Number
• Member’s page or Email (personal setting)
Unit Commissioner Visits
• Date
• Flag•Stays until removed
• Type of entry• Commissioner Visit• Comment
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Commissioner PostCommissioner Post
View Post
Commissioner Post
• Flag (if set)
• Who created the Post
• Type and Date
Comments
• Who and Date
• Comment details
• Can be many comments
Comment Protocol
(discussion time)
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Post CommentsPost Comments
View Post – example 2
Comment Protocol
(discussion time)
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Entering PostsEntering Posts
To enter a Commissioner Post:
You must log in.Go to the Unit.
• using quick link• find using Units search• use District>Units>
Go to Commissioner display.
[Add Post]
If you don’t see [Add Post] you either forgot to log in, or you are not authorized to post on this unit.
(See Commissioner Roster)
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Editing PostsEditing Posts
Post Type: Comment -or-Post Type: Commissioner Visit
Visit Type :• Individual Meeting• Unit Meeting• Unit Activity• Committee Meeting• Other
Date: Calendar or Type it in
Flag: Red, Yellow or None
Click on tab to add Comments• Some formatting is possible.• Spellchecker available. • HTML view is possible (but not recommended)
Help currently doesn’t work
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Add a CommentAdd a Comment
District Commissioners and Asst. District Commissioners can add a Comment to a Unit Commissioner post by clicking on the Add a Comment link.
You can add another comment to your own post, or you can edit your original post.
You can also delete a post you have entered.
Unit Leaders will NOT see these posts.
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The RostersThe Rosters
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Ethan Allen RosterEthan Allen Roster
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Calvin Coolidge RosterCalvin Coolidge Roster
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District 3 RosterDistrict 3 Roster
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Long Trail RosterLong Trail Roster
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Unit AssignmentsUnit Assignments
Unit Assignments
The Commissioner’s view of Unit Assignments allows the Council Commissioner to see who is assigned to which units within a selected District.
This view can also Sort the list by Commissioner Name, City or Unit Type/#.
Unit Assignments will not be visible unless you are listed on the Staff Roster.
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Unit Pages Unit Pages Commissioners Commissioners
LinksLinksClicking on a Unit takes you to that Unit Home Page.
Clicking on a Commissioner takes you to the Commissioner Staff record, and a list of units assigned to that Commissioner.
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Assigning UnitsAssigning UnitsThe District view of the Unit Assignments includes the Flags.
This view can also Sort the list by Commissioner Name, City or Unit Type/#.
To change a Unit Commissioner assignment, click on the pencil in the far right column. Click on bullet, and save.
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Tools & UtilitiesTools & Utilities
Tools and Utilities
The Commissioner’s Tools includes a group emailer.
It will send an email to any person in the Roster with an email address – whether they have a MyCouncil account or not. (They must have email through an email service provider to receive emails.)
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EmailerEmailer Send a Group Email
You must have a MyCouncil account in order to access this tool and send these emails.
Type in your Subject and message text, and send.
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Security SettingsSecurity Settings Site Settings
There are security settings set by the Council Commissioner for:
•Rosters•Events•Files•Editors
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Unit ToolsUnit ToolsGreen Mountain Council Unit Home Pages
Council PagesDistrict PagesUnit Pages
CommissionersUnit LeadersPhone #’s Email AddressesPhotos!
RostersUnit AssignmentsEmail ToolsComments TrackingFile storage/sharingDistributed Entry
Dashboard – visibility to activities in your assigned areas.
Event Calendars – can add events from the council calendar and events can be entered separately
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Unit PagesUnit Pages
Unit Home Pages
Helps for Unit Home Pages are available from the Units link in the green bar.
The most important set-up step is to get your Unit Leader to create a MyCouncil account and accept responsibility for your unit page content.
CubmasterScoutmaster
Advisor
Or call Janet at the Council Service Center to appoint a surrogate.