draft 2 – february 6, 2015 - eh - university of...
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University of KentuckyPostdoctoral Scholar/Fellow Handbook
2015-2016
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Table of ContentsWelcome..........................................................................................................................................4Mission of the Postdoctoral Program..............................................................................................5Postdoctoral Advisory Committee...................................................................................................6Postdoctoral Role, Appointment, Promotion and Separation and Grievances................................7Postdoctoral Responsibilities...........................................................................................................8Getting a UK WILDCARD and Medical Center ID Badge............................................................9Setting up your Link Blue Account...............................................................................................10Setting up a Bank Account............................................................................................................11Establishing a Line of Credit.........................................................................................................12Setting up Direct Deposit...............................................................................................................13Benefits..........................................................................................................................................14
Medical Insurance and Finding a Doctor...................................................................................14Vision Discounts........................................................................................................................14Dental Insurance........................................................................................................................14Temporary Employee Retirement Plan.....................................................................................14Life Insurance & Long Term Disability....................................................................................14Tax Liabilities – US Citizens and Permanent Residents...........................................................15http://www.uky.edu/international/taxes.....................................................................................15**Elizabeth – J scholars can access to software code to do taxes…Glacier Tax Prep***........15No state taxes….........................................................................................................................15Law school – free tax advising – state tax return......................................................................15May update to Spring tax…on International center website….................................................15
Observed Holidays and Paid Time Off..........................................................................................16Welcome to Lexington!.................................................................................................................17
About Lexington....................................................................................................................17The Horses.............................................................................................................................17The Arts.................................................................................................................................17Things to Do..........................................................................................................................17The Region.............................................................................................................................18Education...............................................................................................................................18Resources: New to Lexington................................................................................................18
Housing..........................................................................................................................................19
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Utilities..........................................................................................................................................20Public Schools...............................................................................................................................23Buying a Car..................................................................................................................................24
Titling and Registering a Brand New Vehicle...........................................................................24Getting a Drivers’ License............................................................................................................25Transferring a Vehicle Registration to Kentucky..........................................................................27Parking on Campus........................................................................................................................28Alternative Modes of Transportation.............................................................................................28National Postdoctoral Association.................................................................................................29Information for International Scholars/Fellows.............................................................................30
ISSS offers an orientation as below:..........................................................................................30Social Security Number.............................................................................................................32Issuance of a Kentucky Drivers’ License to non-US Citizens..................................................32Tax Liabilities – Nonresident Aliens.........................................................................................34Health Insurance........................................................................................................................34ESL Courses..............................................................................................................................34Enrolling your child(ren) in Fayette County Public Schools.....................................................36Safety Precautions for your Children........................................................................................37Emergency Travel Signatures....................................................................................................38Beware of Being Classified a Public Charge.............................................................................39
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Welcome
On behalf of the faculty and administration at the University of Kentucky, we wish to welcome you to our dynamic research institution. UK strives to provide you with an excellent postdoctoral experience, one that develops you further as an independent researcher with many future career opportunities. Our postdocs engage in research and in some cases, teaching, under the general oversight of a faculty mentor or department chair in preparation for a career position in academia, industry, government or the non-profit sector.
We hope this guide will assist you in navigating the UK campus as well as the larger Lexington area. The office most immediately responsible for postdoctoral scholars and fellows is the Postdoctoral Advisory Committee in the Office of Biomedical Education. We can be reached at 859-323-0004 or at [email protected] if you have any questions or concerns.
Sincerely,
Liz, Becky, Jason and Deborah?
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Mission of the Postdoctoral Program
The University of Kentucky has long recognized the invaluable contributions made by our postdocs to the exciting biomedical research conducted here. Our efforts to make UK one of the best places to pursue postdoctoral training have been recognized at the national level. UK aims to possess a common culture of collaboration and a commitment to teaching, as well as an emphasis on training and career counseling for postdocs. In order to promote this culture and help ensure postdocs have an optimal postdoctoral training environment, in 2002, the UK College of Medicine established the Postdoctoral Resource Office. The Postdoctoral Resource Office also provides information and resources to faculty and staff seeking to assist these scholars.
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Postdoctoral Advisory Committee
https://graduate.med.uky.edu/postdoctoral-resource-office
The Postdoctoral Advisory Committee is charged with the mission of supporting the efforts of Postdoctoral Scholars in the College of Medicine as well as advising the Dean concerning issues related to Postdocs. This committee is comprised of current postdocs, faculty and administrative staff who are involved in the day to day interactions with the Postdoctoral Community within the College.
Postdoctoral Resource Office provides the following services:Postdoctoral Career Development Seminar SeriesPostdoctoral Research Seminar SeriesAnnual Postdoctoral Poster SessionPostdoctoral RegistrationCampus wide research opportunities for PostdocsPostdoctoral Advisory Committee
Contact InformationJason T. Mitchell, Ed.S.Administrative Director, Postdoctoral Resource Office138 Leader Avenue, Room 113Lexington, KY 40506-9983(859) 323-0004
Deborah ReiningAdministrative Support Associate, Postdoctoral Resource Office138 Leader Avenue, Room 260Lexington, KY 40506-9983(859) 323-0237
Postdoctoral Email Address: [email protected] members of the Postdoctoral community you will receive information by clicking on the Registration site.
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Postdoctoral Role, Appointment, Promotion and Separation and Grievances
Distinguish fellow from scholar (classes – update the application for an award that Becky arranged)
Offer letter (http://www.uky.edu/international/Scholar_Immigration) Confirmation of employment Conditions of employment Payday Compensation levels Merit increases Postdoctoral Scholar/Fellow review Length of employment Separation Grievances (name – HR will not handle – requires contacting a person directly – should
we address this in the postdoctoral advisory committee)
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Postdoctoral Responsibilities**Tufts**
Conform to established policies and procedures Ownership of research data, notebooks and reagents Communicate research results to advisor Publish research results Participate in activities of the research group and department Responsible conduct of research
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Getting a UK WILDCARD and Medical Center ID Badge
http://www.uky.edu/Police/UKID/facultyStaff.htmlPhoto ID cards are available for all regular full–time and part–time faculty and staff at the WildCard ID Office in 107 Student Center. Medical Center employees continue to go to your Medical Center ID Office.
The Faculty/Staff Identification cards are available for $15 for a new/replacement card or $30 for a lost ID card. Payment can be made with cash‚ check‚ Plus Account‚ Visa®‚ Mastercard® or Discover©. The WildCard ID Office is open from 8:00 am to 4:15 pm. Monday – Friday.
Some of the ways the photo ID card can be utilized include: Access at all University Libraries. For printing at computer labs. Use for “key card” access where available and authorized. Establishment of a Plus Account by depositing money on the card account to: Use at all Dining Services locations and off campus vendors. Make photocopies at William T. Young Library. Purchase performing arts and concert tickets at the Student Center Ticket Office and the
Singletary Center for the Arts. Purchase merchandise at the UK Bookstore‚ Kennedy Bookstore‚ Wildcat Textbooks,
and e-campus.com. The Plus Account is extremely flexible and widely used on campus and off campus for
dining, laundry, bookstores, printing, copying, prescriptions, and much more. Campus printing at computer labs may only be accessed using a Plus Account.
If you would like additional information‚ please call the WildCard ID Office at (859) 257–1378
You will also need to eventually get a Medical Center ID badge. This ID is important to wear when you are in the Medical Center. Depending where you are and at what time of day, it may be necessary to swipe it for entry into certain buildings, hallways, or facilities. It is also a necessity of you get locked out of the offices-- a UK Security Officer will ask to see your ID before unlocking the door.
Medical Center ID badges are acquired in the UK Police Department Medical Center Security Office on the first floor of the hospital. The phone number is (859) 323-2356. They are issue IDs Monday thru Friday, 7 am -3:30. There is an application for the ID that can be found online at http://www.uky.edu/Police/MCS/mcbadges.html. You will need the administrative staff in your department to fill in a few parts of the form for you.
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Setting up your Link Blue Account
http://www.uky.edu/UKHome/subpages/linkblue.html
The University of Kentucky Information Technology created the term "link blue" to define a directory account (user id and password) which can be used when connecting to many campus-wide systems, including myUK, Blackboard and APEX Degree Planner.Your link blue account is created within a business day of when, as a student you are accepted, or as an employee you are entered into payroll. The link blue account must be activated to login to services. Detailed instructions on activating an account are available on the Activating Your Account page. For further link blue information, visit the Account Services Site.Employees use the link blue account for Exchange Email. However, student email has moved to Google Gmail and Microsoft Live and are no longer associated with the link blue account. Additional information is available at www.uky.edu/ukit/help/email/cloudemail.
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Setting up a Bank Account
For most banks, you will need to have: Social Security Number or Tax ID Number (although a SSN is not mandated to open a
bank account) Current Residential Address Driver’s License (if you do not have one or do not plan to get one – it is best to call the
bank you are interested in using and schedule an appointment)
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Establishing a Line of Credit
Good credit is a must-have for most major life purchases. The best way to establish a line of credit is to obtain a credit card from your bank, and to use it! The more often you use your card and pay off your balance, the better your credit rating.
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Setting up Direct Deposit
http://www.uky.edu/hr/employment/direct-deposit-mandatory-for-all-uk-employees
Rather than receive a paycheck for each pay period, all UK employees are required to participate in direct deposit. This simply means that employee pay is deposited directly in a designated bank account each bi-weekly or monthly pay period. However, employees may access documentation for every pay period, including salary and deductions, online through SAP Employee Self Service (ESS).
Direct deposit of paychecks is mandatory for all UK Employees.
Rather than receive a paycheck for each pay period, all UK employees are required to participate in direct deposit. This simply means that employee pay is deposited directly in a designated bank account each bi-weekly or monthly pay period. However, employees may access documentation for every pay period, including salary and deductions, online through SAP Employee Self Service (ESS).
For a guide to accessing payroll documentation in myUK Employee Self-Service, click here.For a more general overview of myUK features, visit this page.
Easy Direct Deposit Setup through myUK Employee Self-ServiceThe simplest way to register for the Direct Deposit is through myUK Employee Self-Service "Bank Information" feature. Click here for instructions.
Paper Form Registration OptionYou may choose to download and print a paper direct deposit form by clicking here. The form must be completed, signed and returned to Main Campus Payroll in Room 340 of the Peterson Service Building.
As noted on the direct deposit authorization agreement, the employee must provide either a voided check or a deposit slip along with the form. The completed authorization agreement form may be submitted to Main Campus Payroll in Room 340 of the Peterson Service Building. Your department may be able to route the authorization agreement to Payroll on your behalf (check with your supervisor or department administrator's office).
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Benefits
Medical Insurance and Finding a Doctor
Vision Discounts
Dental Insurance
Temporary Employee Retirement Plan
Life Insurance & Long Term Disability
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Tax Liabilities – US Citizens and Permanent Residents
http://www.uky.edu/international/taxes
**Elizabeth – J scholars can access to software code to do taxes…Glacier Tax Prep***
No state taxes….
Law school – free tax advising – state tax return
May update to Spring tax…on International center website….
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Observed Holidays and Paid Time Offhttp://www.uky.edu/hr/hr-home/official-staff-holiday-schedule
The University of Kentucky observes the following holidays, except where continuous service is essential, in accordance with UK Human Resources Policies and Procedures #83.0 – Holiday Leave. Please refer to policy #83.0 for detailed information regarding holiday leave.Holiday Date Weekday
Independence Day July 4, 2014 Friday
Labor Day September 1, 2014 Monday
Thanksgiving Day November 27, 2014 Thursday
Day after Thanksgiving* November 28, 2014 Friday
Christmas Day December 25, 2014 Thursday
Special Holidays/Bonus Days **To receive the Special Holidays,you must be employed on or before November 2, 2014in a regular position.
December 26, 2014 Friday
December 29, 2014 Monday
December 30, 2014 Tuesday
December 31, 2014 Wednesday
New Year’s Day January 1, 2015 Thursday
Special Holiday (Campus/Non-UK HealthCare) ***
January 2, 2015 Friday
Martin Luther King, Jr. Day January 19, 2015 Monday
Memorial Day May 25, 2015 Monday
Independence Day July 3, 2015 Friday* Employees of UK HealthCare who do not normally receive the Friday after Thanksgiving as a holiday are provided a “floating” holiday in place of this calendar day.** Staff must be employed in a regular position on or before November 2, 2014 to receive these days. Regular employees with an FTE of 0.5 or greater shall be granted (4) Special Holidays (Bonus Days) off with pay on a pro-rata basis. Employees who leave employment at UK prior to January 1, 2015 are not eligible for special holidays.*** With the closure of our main academic campus after the work day on Wednesday, December 24 and re-opening on Monday, January 5, eligible campus (non-UK HealthCare) employees will receive one additional special holiday – Friday, Jan. 2 – beyond the four (Dec. 26-31) typically provided in most years. Read related holiday announcement for details.
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Welcome to Lexington!
** http://www.uky.edu/hr/employment/working-uk/life-in-lexington**
Ranked as one of the nation's best places to live and work, Lexington offers many diverse educational, cultural and commercial opportunities. With a population of over 250,000 people, Lexington supports cultural attractions such as opera, ballet, theater, and musical events. Surrounded by rolling hills and horse farms, the Bluegrass Region is known for its natural beauty.
About Lexington
The University of Kentucky, located in Lexington, is the ninth largest economic company in the state. In addition to being the Horse Capital of the World, Central Kentucky is home to many major industries. The scenic horse farms combined with the ambience of a University town make Lexington unique.
The Horses
Lexington is the Horse Capital of the World. You could choose to attend thoroughbred racing at Keeneland Race Course or harness racing at the Red Mile, visit the Kentucky Horse Park which will host the 2010 World Equestrian Games, or shop in a restored downtown area or any of several malls.
The Arts
The arts abound in Lexington. Support of the arts is seen in the pride the city takes in its philharmonic orchestra, ballet companies, chamber music society, and theater productions. UK and Transylvania University offer art exhibits, plays, and concerts, including the UK Artist Series, where world-renowned classical musicians perform at the Fine Arts Center, and a nationally recognized Spotlight Jazz Series sponsored by the UK Student Board. Lexington's Civic Center, in downtown Lexington, regularly hosts a variety of nationally known entertainers and special events. The city is alive with talented bluegrass, blues, jazz and rock musicians.
Things to Do
There are a number of public golf courses in Lexington, and the Kentucky State Park System provides a variety of locales for hiking, camping, boating and mountain biking. Where overall health and wellness opportunities are concerned, UK employees may take part in basketball, weightlifting, swimming, racquetball, and tennis, as well as state-of-the-art fitness facilities available across our campus.
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The Region
Cincinnati, located to the North of Lexington, and Louisville, located to the West, are both within a two-hour drive. Also located nearby is the college community of Berea, Kentucky, one of the nation's best-known arts and crafts centers. On any given weekend, people may be found hiking among natural stone bridges and canyons in the Red River Gorge, exploring Mammoth Cave National Park, or boating on one of the many lakes in the area.
Education
The city is surrounded by many higher education facilities in addition to the University of Kentucky. The state of Kentucky has a total of eight public universities including the University of Louisville, Western Kentucky University and Murray State University. There are an additional 34 private colleges and universities in the state including Transylvania University, which is located in Lexington. Lexington also has five high schools, 11 middle schools, and 33 elementary schools, as well as six private schools.
Resources: New to Lexington
About Lexington City of Lexington Lexington Chamber of Commerce Lexington Herald Leader Lexington Real Estate Listings Relocation Calculator
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Housing
** from Diana – Graduate student handbook***
When looking for apartments, a very useful tool is the local newspaper’s classified ads “Lexington Herald Leader Online.” You can search the classifieds for rentals at http://www.kentucky.com/mld/kentucky
And you can do the same with UK’s student newspaper, “The Kernel Online” at http://www.kykernel.com/
Other helpful Kentucky information sites:http://www.kentuckytourism.com/http://www.50states.com/kentucky.htmhttp://lexington.whiteyellowpages.com/http://www.commercelexington.com/ www.topsinlex.com
On campus housing and other good info about the campus:http://www.uky.edu/Housing/
More general sources for finding apartments in Lexington:http://www.rent.com http://www.apartmentfinder.com http://www.apartments.com http://www.rentnet.com/apartments/fyp/search/fyp_home.jhtml;$sessionid$EJCAGLPZWE52ICQAQUASFFI
Neighborhoods
Generally postdocs try to live close to campus. Many of the neighborhoods are fairly expensive for buying a home – especially if you want to live near UK; however, there are apartments and duplexes scattered throughout the city. Those driving need not worry because commuting via car from nearly anywhere in this city (inside or outside New Circle Road) to UK is not too time-consuming. However, if you plan on driving, consider purchasing a UK parking pass.If you want to look at a map to see where your potential new apartment is located, the websites www.mapquest.com or http://maps.google.com/ are very helpful. You can pinpoint a specific address and zoom in or out to see how close it is to the campus and other facilities.
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Utilities
There are various utility companies that serve Lexington and the surrounding area; which ones you utilize, will depend upon the location of your residence. Each apartment main office should give you a list of utility contact information when you sign a lease. Sometimes, rentals include certain amenities in their leases, so be sure to ask what utilities, if any, are included. Listed below are some of the main carriers for utilities in Lexington:
Electricity & GasBlue Grass Energy Cooperative Corp. 1201 Lexington Road – Nicholasville Phone: (859) 885-4191 24-hour Emergency Service: (888) 655-4243 Serves portions of southeastern Fayette Co. http://www.bgenergy.com/
Columbia Gas of Kentucky 2001 Mercer Road Lexington, KY 40511 Phone: (859) 288-0200 24-hour Emergency Service: (859) 288-0205 http://www.columbiagasky.com/
East Kentucky Power Cooperative 4775 Lexington Road Winchester, KY 40391 Phone: (859) 744-4812 Kentucky Utilities Co. (LG&E) One Quality Street Lexington, KY 40507 Residential customers: (800) 981-0600 Business customers: (800) 383-5582 24-hour Emergency Service: (800) 981-0600 www.ekpc.com
Water
Kentucky-American Water Company 2300 Richmond Road Lexington, KY 40502 Customer service/billing: (859) 268-6300 Emergencies: (859) 269-2395 www.kawc.com
Cable Television
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Insight Communications 2544 Palumbo Drive Lexington, KY 40509 Phone: (859) 514-1400 www.insight-com.com
Telephone
Alltel151 Martin Luther King Blvd. Lexington, KY 40507 Residential customers: (800) 347-1991 Business customers: (800) 843-9214 Repairs: (800) 782-6206 Internet service: (888) 925-5835 www.alltel.com
Insight Communications 2544 Palumbo Drive Lexington, KY 40509 Phone: (859) 514-1400 www.insight-com.com
Internet Service
Alltel151 Martin Luther King Blvd. Lexington, KY 40507 Residential customers: (800) 347-1991 Business customers: (800) 843-9214 Repairs: (800) 782-6206 Internet service: (888) 925-5835 www.alltel.com
QX Networking & Design, Inc.333 West Vine StreetSuite 1210Lexington, KY 40507 Telephone:859.255.1928Toll Free: 877.835.1928Fax: 859.255.1798E-mail:[email protected]:www.qx.net
Insight Communications 2544 Palumbo Drive Lexington, KY 40509
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Phone: (859) 514-1400 www.insight-com.com
Recycling & Trash Pick-Up
LFUCG Recycling Center 360 Thompson Road To inquire about recycling, call (859) 425-2255
Garbage Collection 675 Byrd Thurman Drive To inquire about garbage collection, call (859) 425-2255
If you have other questions, and/or need further assistance, please contact XXXX (Jason?)
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Public Schools
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Buying a Car
http://www.fayettecountyclerk.com/web/vehicles/sellingorbuying/brandnewvehicle.htm
Titling and Registering a Brand New Vehicle
Kentucky requires that an application for title be made within 15 days of purchase.
What you will need:
1. Manufacturer's Certificate of Origin properly assigned by the selling dealer2. Application for Title/Registration (TC96-182) (See Example)3. Odometer Disclosure Statement4. Proof of current Kentucky liability insurance (VIN and registered owner must match
registration)5. Picture identification 6. Social Security Number for each owner(s) appearing on the title or Federal Tax ID
Number for companies 7. Certified inspection if purchased outside Kentucky. Please park your vehicle in a
"Reserved for Auto Inspections" space located in the Helix Garage, adjacent to our building. If you are unable to bring the vehicle to our office, arrangements may also be made for vehicle inspections through the Fayette County Sheriff's Office at (859) 252-1771. There is an additional $10.00 fee for travel. Leased vehicles operating on a Kentucky U-Drive-It Permit will not require an inspection.
8. Title Lien Statement (TC96-187) if applicable, must be provided by the lienholder.
How will Road Usage Tax be calculated?
A 6% Kentucky road usage tax is collected on the retail price. The retail price is either the purchase price or 90% of MSRP. If taxing on the purchase price, the seller must disclose the purchase price on the application (TC96-182), sign as seller and have notarized (See Example). If taxing on MSRP, the manufacturer to dealer invoice or window sticker must be provided.
Fees:
Title fee: $ 9.00Clerk fee: $ 6.00Plate fee: $ 21.00 annual registrationVIN inspection: $ 5.00Lien filing fee if applicable: $ 22.00Late lien filing penalty if applicable: $ 2.00
Any delinquent property tax owed may prohibit title/registration.
Special plates are available for additional fees. Click here to see our special plates.
Acceptable Methods of Payment
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Getting a Drivers’ License
http://transportation.ky.gov/driver-licensing/Pages/default.aspx
All Kentucky Driver’s Licenses are issued in the county that you live in at their Circuit County Clerk Office (see http://transportation.ky.gov/Driver-Licensing/Pages/License-Issuance-Locations.aspx for a list of locations). For any general questions you can call the Kentucky Transportation Cabinet, Driver Licensing, (502) 564-1257. Note to international postdocs – you will require a social security number prior to obtaining a license. See page xxxxx (link too).
Out-of-State Drivers Transferring to Kentucky
Persons moving into Kentucky have 30 days to obtain a Kentucky driver's license. To obtain a Kentucky Driver License you must be a U.S. citizen or permanent resident of
this country. You must be at least 16 years of age to transfer your driving permit or license to
Kentucky. If under age 18, must present a School Compliance Verification Form signed by the out-
of-state school (No Pass/No Drive Law - KRS 159.051 effective 08-01-07). This form can be obtained from the student's school district of residence.
All Kentucky Driver Licenses are issued in the Circuit Court Clerk's Office in the Kentucky County of residence.
Proof of Kentucky residency is required. Proof includes, but not limited to, a deed or property tax bill, utility agreement or utility bill, or rental housing agreement.
Your valid out-of-state license and non-laminated Social Security card must be presented to the Clerk. You may also be required to present a birth certificate. If the name on your valid out of state license does not match the name on your birth certificate, you may be required to present a marriage certificate or a court ordered name change.
If your out-of-state license is valid when you transfer to Kentucky, you will not be required to test. If your out of state license has expired, you will be required to take the written and eye tests.
If your out-of-state license is expired one year or more, you must provide a current driving record or clearance letter from the state you are transferring from.
Out-of-State permit holders transferring to Kentucky must transfer their permit and be issued a Kentucky permit before applying for a Kentucky Driver License.
The type of license you apply for will determine the cost.
Requirements for Obtaining a Permit/License
An individual must be at least 16 years of age to apply for a permit/license. All new applicants must complete the required written, vision and skills tests
administered by the Kentucky State Police before obtaining a permit/license If the applicant is under the age of 18, a parent or legal guardian must sign the Driver
License/Identification Card application form. This form is available in Adobe PDF format here.
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If the applicant is under the age of 18, a School Compliance Verification form from the student's school district must be presented. (reference No Pass/No Drive Law- KRS 159.051).
Kentucky state law requires an application for a driver's license to contain the following:
1. Applicant's full legal name. 2. Applicant's date of birth. 3. Applicant's Social Security number. 4. Proof of the applicant's Kentucky residency.
Acceptable documents for the purpose of providing this information include, but may not be limited to, the following: (photo copies are not acceptable).
For full legal name and date of birth- Birth Certificate. For Social Security number- Social Security card (laminated cards not accepted). For proof of address- Utility bill, mortgage documents, rental agreements.
For further information, please contact your local Circuit Clerk's office. Requirements for Social Security Number and Birth Certificate Verification
The name on your driver license should be your legal name, if not you will need to take a copy of your birth certificate or a legal document showing your name change to the clerk's office to have your driver license information corrected.
If your social security card does not contain your legal name you will need to go to your local Social Security Administration field office to have your information updated in the Federal Social Security Administration database.
If your driver license has your new married name, but your social security card does not, you will need to go to your local Social Security Administration field office to have a social security card issued with your new last name.
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Transferring a Vehicle Registration to Kentucky
If you are bringing your car in from another state, the Fayette County Clerk handles Kentucky Driver’s Licenses and is located at 162 East Main Street. The phone number is (859) 253-3344.
All vehicles must be insured in the State of Kentucky and insurance must be obtained PRIOR to registering a vehicle. More information can be found at : http://www.fayettecountyclerk.com/web/vehicles/insrequirements.htm.
Vehicles coming from another state must have a Vehicle Identification Number inspection before titling in Kentucky. This is done during the registration procedure when you bring your forms to the County Clerk.
When moving to Kentucky with a vehicle, the state requires that an application for title be made within 15 days of moving here. The list of requirements is provided on the Fayette County Clerk Website at : http://www.fayettecountyclerk.com/web/vehicles/movingtokentucky.htm.
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Parking on Campus
**some from Diana**http://www.uky.edu/pts/
Parking on UK’s campus? Read through the following pages to learn essential information that every permit holder and visitor needs to know before they arrive on campus. The Parking Regulations and Parking Maps pages will tell you how and show where you may park, respectively. The Lots & Structures page gives greater detail on who may utilize each parking structure and how to locate them, while the Construction Parking Impacts page keeps members of the UK community up-to-date on projects around campus that may impact parking. Whether you’re a visitor to campus or a student or employee, check out the Football Game Day Parking and Event Parking pages if you’re attending an event on campus. Finally, the Break Parking page outlines the changes that occur to our operations when classes are not in session.
The Parking and Transportation Services Main Office is located at 721 Press Avenue, at the intersection with Virginia Avenue, on the first level of Parking Structure 6. The phone number is (859) 257-5757. They are open Monday thru Friday, from 7:30 a.m. – 4:00 p.m. Their website is: http://www.uky.edu/Parking/.
Alternative Modes of Transportation
Another way to get around town and to and from campus is Lextran, which is Lexington’s public transportation system. For more information, bus routes, and schedules, visit: www.lextran.com.
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National Postdoctoral AssociationFROM USFJoining the NPA is free for all postdocs at USF. The NPA was started 10 years ago to advocate for the needs of postdoctoral fellows. The Association, based in Washington, D.C., is a great way to keep up-to-date on important postdoc events and trends. Please visit their website at http://www.nationalpostdoc.org/home to get more information and click “join” in the upper right corner to get an Affiliate membership. If you have any questions or problems getting a membership, please contact Eric Hoyer ([email protected]). The NPA is: A 501(c)3 educational non-profit organization that seeks sustainable change and improvement for the postdoctoral experience through collaboration with all stakeholders. The NPA believes that: Postdocs make invaluable contributions to the research enterprise. Postdocs share personal responsibility for the progression and outcomes of their careers. Inequities within the postdoctoral community should be rectified to the maximum extent practicable, while recognizing the unique needs of each stakeholder. The U.S. research community should make every effort to attract the best and the brightest men and women from all groups, including international scholars, under-represented minorities, and persons with disabilities.
It is upon these beliefs that we base our Mission, Vision, Values, and Diversity Statement. Our Mission The mission of the NPA is to advance the U.S. research enterprise by maximizing the effectiveness of the research community and enhancing the quality of the postdoctoral experience for all participants. Our Vision Working in collaboration with the entire research community, the NPA envisions changing the culture of those individuals and institutions engaged in the U.S. research enterprise so that the contributions of postdoctoral scholars are fully valued and recognized. Our Values Grassroots participation in the decision-making process, both internally and externally. 32 Professional satisfaction and meaningful career opportunities for postdoctoral scholars, which recognize the importance of balancing work and personal needs. Collaboration and dialogue to achieve consensus among all stakeholders on the best methods for addressing issues and obtaining desired outcomes for the postdoctoral community. Objective data to inform critical decision-making.
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Information for International Scholars/Fellows
**continue to get feedback from Elizabeth**
http://www.uky.edu/international/about
The University of Kentucky International Center (UKIC) leads internationalization efforts at the University of Kentucky. Associate Provost for Internationalization, Dr. Susan Carvalho, leads UKIC with the support of the Leadership Team, and the International Advisory Council, a group of faculty and administrators representing each of the University’s 16 colleges plus other key academic units. The UKIC is Located in Bradley Hall in the center of UK’s campus.
International Student and Scholars Services (ISSS) – Led by Director Elizabeth Leibach, ISSS provides leadership and expertise in the advising and immigration needs of more than 2,000 international students and over 500 international faculty, staff and exchange visitors. ISSS also administers university compliance with evolving federal regulations, supports the university and its medical center by managing global student and scholar interactions, and facilitates the well being of all international students, faculty, staff, and scholars. The ISSS provides support regarding different Visas (J-1, H1B, TN, O-1A, B, Permanent Residence) and provides a consulting service to facilitate acquisition of the appropriate visa for international postdoctoral scholars and fellows.
The website for the ISSS is http://www.uky.edu/international/isss.
ISSS offers an orientation as below:
Outline of Orientation1. Welcome2. What is SEVIS?3. What documents are necessary to remain in legal status while in the US?4. Report your address5. Engage in Appropriate Activities6. For All UK Employees7. Social Security Number8. Health Insurance9. Health Insurance for Post Docs10.Health Insurance for Visiting Scholars, Short Term Scholars, specialists,
and Student Interns
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11.5 Year J-1 Research Scholar and Professor Rule12.212(e) Two year home country rule13.J-1 specialist and J-1 Student Intern Category14.Time Permitted out of USA15.Travel and Visa Renewal16.Inviting Family on the J-2 Visa17.Keep DS-2019 Valid18.After your Program19.Useful Web Sites20.J-1 Exchange Visitor Program Contact Information
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Social Security Number
http://www.ssa.gov/ssnumber/
You will need to fill out a form and bring the appropriate documentation to the social security office located at Suite 110, 2241 Buena Vista Road, Lexington, KY, 40505. The phone number is 1-866-530-7754. You cannot make an appointment to get your card but must go to the office. The wait time may be over 2 -4 hours depending on how busy the office is.
Forms you will need include: Birth certificate Passport Form I-551 or I-94 or I-766 It is possible you may need Form I-20, DS-2019 and a letter from your department (F-1)
authorizing employment.Please confirm the documentation you will need by calling the Social Security Office prior to going to the office as you may be turned away.
Issuance of a Kentucky Drivers’ License to non-US Citizens**should be on ISSS**Non-US citizens can drive up to one-year on their foreign country license as long as that country is a part of the Geneva Compact. To find out if your home country is part of the Geneva Compact, please check:http://transportation.ky.gov/Driver-Licensing/Documents/Geneva_Compact_Countries.pdf
The one-year date comes from the entry date stamped on their immigration document such as the I-94.
If from a country that is not recognized by the Geneva Compact the non-US citizen cannot drive on their foreign license.
A. J1 visa holders may apply for a Kentucky Driver's License.
B. A non-U.S. citizen who is not eligible to receive a Social Security Number (SSN) may choose to use one of the following forms for the purpose of obtaining a Kentucky driver’s license: (1) an IRS Tax Identification Number, (see the IRS website: http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html) or (2) a letter from the Social Security Administration stating his/her ineligibility of receiving a SSN.
C. All non-U.S. citizens without a valid U.S. driver’s license must take and pass written, vision and road tests when making the original application of a Kentucky driver’s license. Please be reminded that an applicant who holds a valid driver’s license from another U.S. state may still be required to take a written and road test.
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D. Renewals: In Fayette County, a non-U.S. citizen applicant with a valid Kentucky driver’s license no longer has to make an appointment to submit required documents. When making the renewal or duplicate application, please take all required documents along with an application to the Field Office (Hearing Office, County Clerk’s Office Room 230) and, in most cases, your Blue Form will be issued on the spot for you to take to the licensing office. Please contact your local Driver's License Office regarding renewals for other counties.
Go to this address:
Hearing OfficeCounty Clerk’s Office162 E. Main St.Room 230, 2nd floorPhone: (859) 246-2151
Documents required for an initial Kentucky Driver's License:
A valid passport;
I-94 card;
Current Form DS-2019;
A letter from your J-1 Advisor confirming your immigration status;
Proof of local address such as utility bill or apartment lease;
Social Security Card. If you are not eligible to obtain a SSN, apply for an IRS Tax Identification Number or a letter from the Social Security Administration (as noted in "B" above); and
Take cash for payment. Fees vary so take about $20
KRS 186.412 For more information about the rules for obtaining a Kentucky Driver’s License, please go to: http://transportation.ky.gov/driver-licensing/pages/non-us-citizens.aspx
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Tax Liabilities – Nonresident Aliens
http://www.uky.edu/international/taxes
Health Insurancehttp://www.uky.edu/international/Health_Insurance_J1
ESL Courseshttp://www.uky.edu/international/CESL
The Writing Center
The Writing CenterW.T. Young Library
Thomas D. Clark StudyFifth Floor, West Wing
Phone: 257-1368
Spring & Fall Semester Hours: Monday – Thursday: 10 a.m. – 4 p.m. and 7 p.m. to 10 p.m.
Friday: 10 a.m. – 2 p.m.Schedule an Appointment Online: http://wrd.as.uky.edu/writing-center
Services: If you would like to schedule an appointment in advance, please call (257-1386) or schedule online. We also accept drop-in visits. If you come without an appointment, we try to have consultants available on the half-hour to assist you. Please bring your assignment sheet (and any other information about your project) with you to the consultation. Also, if you prefer to work on a computer, please bring along a jump drive.
Late Policy: Due to high demand we are only able to hold appointments for five minutes. After that times, appointments may be given away to walk in clients. For this reason, it is important that all clients are on time or early for their appointments or if lateness is unavoidable, that clients call to let us know they are running late.
Mission:The Writing Center assists University of Kentucky students, faculty and staff with the process of writing. Staffed by English graduate students, full-time instructors, part-time consultants and undergraduate peer tutors, the Center offers free individual and group consultations on prewriting, writing, and rewriting.
We respond in this way because we believe that writing isn’t like laundry; it’s not something that can be dropped off for cleaning, and then picked up an hour later. We believe that the best way
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to help you write a better paper (or resume/letter) is to help you think in productive, sometimes even exciting ways about yourself as a writer. We try to help you think about the purpose of your particular writing about the audience for your writing and your relation to that audience and about ways to organize your writing—from sections to paragraphs to sentences to individual words and marks of punctuation.
We respond as we do, in other words, because we’re committed to helping you become a better writer. If you work with us on a single piece of writing through several sessions, there may well come a time when it’s appropriate to focus grammar, punctuation and other editing matters. As a general rule, however, that’s not where we start in our responses to your work.
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Enrolling your child(ren) in Fayette County Public Schools** should be on ISSS website soon – here is what they have***
How to enroll your child in Fayette County Public Schools (FCPS)Registration requirements:To enroll a child in Fayette County Public Schools, families should go to the school their neighborhood is assigned to and fill out a registration packet. To determine your school, use the online street directory at http://www.fcps.net/tools/street-directory or call 859-381-4315.If you want to enroll your child in a different school, you must complete an out-of-area request at http://www.fcps.net/administration/departments/pupil-personnel/enrollment/out-of-area. But it is still recommended that you register at your neighborhood school. For more information, call 859-381-4122.Any child who turns 5 on or before October 1 is eligible for full-day kindergarten. Please bring the following to registration: Child's birth certificate or other reliable proof of identity;Two proofs of residence, such as a property deed, sale agreement or current lease agreement in your name and a secondary document such as a current utility bill or a current tax bill or receipt;Proof of child's recent preventative health care exam*;Up-to-date Kentucky immunization certificate*; Proof of an eye exam (due by Jan. 1); and Proof of a dental exam (due by Jan. 1)* You may register without these documents, but your child may not attend school until they are provided. For more information on enrollment documentation, check out http://www.fcps.net/administration/departments/pupil-personnel/enrollment/registration/documentationFor more information on early start (preschool), check out http://www.fcps.net/administration/departments/early-childhood/early-startQuestions? If you have questions, please call the district's kindergarten/preschool office at 859-381-4105 or the Pupil Personnel office at 859-381-4130. You can also check out the (FCPS) website for additional information at http://www.fcps.net/
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Safety Precautions for your Children**ISSS website***The UK Police Department offers the following safety precautions for protecting your children:
~ Know where your child is at ALL TIMES.
~ Remember that any effort taken to protect your child is a measurable effort.
~ It is okay for your child to say "NO" to an adult stranger.
~ Teach them who a stranger is and that it's not permissible to go anywhere or do anything with them.
~ Teach them that it is okay to tell you or other authorities about a stranger that is bothering them.
~ Make sure they know their phone number, address, and how to call on the police on 911.
~ It is always good to have a file on your child that has their photo, finger prints, complete description, and any and all medical issues.
~ If you as a parent have a bad feeling about a person – CALL THE POLICE.
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Emergency Travel Signatures**also should show up on ISSS website soon***
In the event you need an Emergency Travel Signature and I am unavailable, please contact the following individuals:
University of Kentucky International Center – Bradley Hall
Name Phone Number
Room Number
Email Address
Arnold, Will 859-257-6685 203 [email protected]
Henkel, Franny 859-323-2122 214 [email protected]
Honeycutt, John 859-257-4066 214 [email protected]
Leibach, Elizabeth 859-257-3782 204 [email protected]
Livingstone, Ann 859-323-2165 202 [email protected]
Mullins, Elaina 859-323-2119 211 [email protected]
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Beware of Being Classified a Public Charge
The Immigration and Nationality Act (INA), Section 102, requires that in order to be admissible into the United States, all non-immigrants must overcome presumption that they will become a “public charge,” meaning that they will become reliant on government subsidies and handouts for their support. Therefore, international students and scholars should be very careful when thinking about applying for public assistance benefits from federal, state, county, or local government agencies, as doing so can severely jeopardize your future opportunities to get a visa or gain admission into the United States. "Public assistance benefits" refers to government aid programs such as income maintenance payments (e.g., welfare), food assistance (e.g., food stamps) and other health and medical benefits provided at the expense of the U.S. Government.
Occasionally, social service agencies, hospitals, or public housing administrators encourage international students to apply for public benefits because they are unaware of the regulations governing nonimmigrant status or they do not know the immigration status of the individuals they are advising. Further, although the U.S. citizen children of non-immigrants may be eligible for public benefits, by accepting those funds the children's parents acknowledge their inability to support their dependents and could jeopardize their own F-1 or J-1status. By federal regulation and University of Kentucky policy, all individuals in F-1 or J-1 status must have adequate health insurance for themselves and their dependents to cover medical costs.
International students having received benefits in the past may be denied future visas at U.S. Embassies and Consulates abroad or may be denied entry to the United States at the port of entry. As you may recall from your previous visa interviews, non-immigrant visa applicants are required to show proof of sufficient funds to cover all of their living expenses, and those of their dependents, during their stay in the United States. The ability to cover all of one's personal and family expenses is a condition of obtaining F-1 or J-1 status. If you accept public assistance benefits now, you may find it very difficult to get a visa in the future, or if you leave to go home for a visit on your current visa, you may not be allowed to reenter the U.S. when you try to return.
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