17 June 14

JOB DESCRIPTION

Job Title: Planning AdministratorLocation: GunnessResponsible to: Planning Manager – H2S

Key Role Objective

Provision of organisation and administrative support to the Planning Manager and administrative support to the Planning and Logistics Team

Key Accountabilities/ Responsibilities

Planning

Communicating chick placement dates with Farm managers and Area managers Updating turnarounds and distributing to the relevant people Provide information for H2S accounts, including sending farm & factory data to

accounts and relevant managers Completing Food Chain Information documents and distributing to 2sfg Checking and collating salmonella results and informing the relevant people Providing administrative support to the planning team including faxing, emailing,

telephone, filing, minute taking, typing and collating information

Transport

Fax the collection schedules to relevant recipients Occasionally provide support by distributing drivers shifts for the following day

Purchasing

Order required production supplies via internet and telephone. Collate purchase orders.

General

Maintain filing and record keeping systems using spreadsheets and databases as appropriate.

Answering telephones and dealing with any queries. Other duties commensurate with the post as required

Organisational Structure

See H2S Organisational Chart

17 June 14

Selection Criteria

Specification Essential Desirable

Relevant skills and / or aptitudes

Ability to communicate effectively with a wide range of people in writing, by telephone and via electronic communication services (email, Internet, Intranet)

ICT skills including: Accurate word processing Maintenance of databases The use of spreadsheets

Must have the ability to work on own initiative, establish priorities, plan own work and meet deadlines.

Accuracy and attention to detail

Commitment to confidentiality

Strong organisational skills

Strong communication and interpersonal skills with the ability to liaise with clients in a confident and professional manner.

Can do approach.

Flexible approach to duties

Knowledge of Lotus Notes

Relevant education / training

Good general education

Other requirements Commitment to teamwork

Reliability

Ability to work under pressure in a calm and efficient manner