dragon naturallyspeaking - speakeasy solutions

Dragon NaturallySpeaking

Training WorkbookVersion 12

Solutionsby Alexandria Carstens

ABOUT THE AUTHOR: Alexandria Carstens has been a Certified Trainer for Dragon NaturallySpeaking and Dragon Medical speech recognition software since 2000. Alexandria has been beta testing Dragon since 2001, working closely with its software engineers to continually improve the application.

What started as a 24 page booklet in 2000, the Speakeasy Solutions Dragon NaturallySpeaking Training Workbook quickly grew to approximately 300 pages. The intent was to remove the client's responsibility of actively taking notes during a training session so that they could focus on the subject at hand – using Dragon effectively. Training materials are constantly being rewritten and improved.

Alexandria began the Speakeasy Solutions blog in 2009, the purpose to share factual information about the speech recognition and digital dictation industry from an objective viewpoint.

Alexandria has been a passionate user of Dragon since 1998, when she became stricken with chronic upper limb soft tissue damage. As a result of this lifelong debilitating condition, learning the "ins and outs" of realistically using

Dragon has been paramount to her continued use of computer technology. Alexandria is not content to simply be a user of Dragon, but as she says she "lives, eats, and breathes Dragon" for not only her benefit, but in order to assist her clients.

A devotee of efficiency, Alexandria is ever determined to utilize those aspects of Dragon that will accomplish the most effective results in any given workflow scenario. Alexandria is always keen to explore improved methods of using Dragon for virtually any task involving the computer, and takes great pleasure in assisting others do the same.

Alexandria studied Geology Chemistry at Queen's University in Kingston, Ontario, but quickly found a home for her innate administrative and computer skills within engineering and legal situations.

Alexandria enjoys living in Vancouver, British Columbia, a city perfect for her foodie pursuits. She enjoys "all things Japanese", history, future technologies, auto-mobiles, table top games, photography, nature, nutrition, reading and cinema.

1© 2012 Speakeasy Solutions Inc.

Dragon NaturallySpeaking Training Workbook Version 12

by Alexandria Carstens of Speakeasy Solutions Inc.

Copyright © 2012 Alexandria Carstens. All rights reserved.

ISBN: 978-0-9917040-0-2

Printed in Canada.

Published by Speakeasy Solutions, P.O. Box 21720, 1424 Commercial Drive, Vancouver, British Columbia, V5L 5G3 Canada

No part of this book may be used or reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permis-sion of Speakeasy Solutions Inc., unless such copying is expressly permitted by regional copyright law.

This workbook is for persons using Dragon Version 12, and who receive training from Speakeasy Solutions Inc.

The contents of this document are subject to change without notice. The publisher and author assumes no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein.

The names of all products mentioned herein are for identification purposes only and may be trademarks or registered trademarks of their respective owners. Speakeasy Solutions Inc. disclaims any affiliation, association, connection with, sponsorship, or endorsement by such owners with the exception of Nuance, for whom Speakeasy Solutions Inc. are au-thorized resellers and trainers of Dragon, Sennheiser Olympus, and Philips, for whom Speakeasy Solutions are authorized distributors.

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WARNING: When using speech recognition on an ongoing basis, you should endeavour to maintain a healthy voice. The possibility of vocal strain is very real if you speak quite a bit throughout the day.

In order to prevent potential stress to the vocal cords, you should keep them lubricated. You can achieve vocal cord lubrication most effectively by drinking large amounts of water. Since a couple of hours must pass for the vocal cords to absorb the water you drink, you should begin drinking water early in the morning, or as soon as you wake up.

Avoid drinking liquids with caffeine, alcohol, or sugar as each of these substances dehydrate your body and your vocal cords, leaving you susceptible to vocal strain. Room temperature water is the best to drink; therefore, you may wish to keep a jug of water near your desk at all times. Refill your cup or water bottle from the jug and when the jug is empty, refill it from your main water source.

2Speakeasy Solutions Training Workbook Dragon 12

This workbook is not intended to replace training and guidance from a professional Dragon Trainer. This workbook is designed for use as an adjunct to the training program given, and as a resource after training is complete.

As always, feel free to contact Speakeasy Solutions Inc. with any questions or concerns that you have at any time. Thank you.

Dragon is licensed per user, and not per machine/computer. This is an extremely flex-ible licensing arrangement and takes into account the reality that most individuals have a main PC, a notebook, a home computer or may have several offices. If an assistant is performing corrections, an additional license is not necessary.

Please contact Speakeasy Solutions Inc. should you require additional licenses of Dragon.


Contents

Speakeasy Solutions Dragon Training Workbook ____________________________________________________1

Visual Format of Workbook _____________________________________________________________________20

A. Creating a User Profile ___________________________________________________________________23

1. Microphone Placement ____________________________________________________________________23

2. Creating a New User ______________________________________________________________________23

i. User Profile Creation _________________________________________________________________23

ii. Accent ___________________________________________________________________________25

iii. Speech Device ______________________________________________________________________25

iv. Microphone Check ___________________________________________________________________26

v. Initial General Training _______________________________________________________________28

vi. Read Training Text __________________________________________________________________28

vii. Personalize Your Vocabulary ____________________________________________________________30

B. Beginning to Use Dragon ________________________________________________________________33

1. The Basic Concept of Speech Recognition _____________________________________________________33

i. Evolution of Input ___________________________________________________________________33

ii. How Dragon Works _________________________________________________________________33

iii. What is a User Profile? _______________________________________________________________33

iv. Reasons for Speech Recognition ___________________________________________________________33

v. Computer Overuse ___________________________________________________________________34

vi. Vocal Strain _______________________________________________________________________34

vii. Ideally ___________________________________________________________________________34

viii. Power Speech Recognition Use ___________________________________________________________34

2. Starting Dragon _________________________________________________________________________35

i. When to Start Dragon ________________________________________________________________35

ii. Opening a User Profile ________________________________________________________________35

iii. Dictation Source ____________________________________________________________________36

iv. Vocabulary ________________________________________________________________________36

v. Location of User Profiles ______________________________________________________________36

vi. Switching a User Profile _______________________________________________________________36

vii. Which User Profile Is Open _____________________________________________________________36

viii. Closing a User Profile _________________________________________________________________37

3. Dragon Setup ___________________________________________________________________________37


i. QuickStart ________________________________________________________________________37

ii. Options __________________________________________________________________________37

iii. Auto-Formatting Options ______________________________________________________________47

iv. Administrative Settings ________________________________________________________________49

4. Speaking _______________________________________________________________________________52

i. Where to Speak ____________________________________________________________________52

ii. How to Speak (Quick, Clear, Complete & Continuous) __________________________________________52

iii. Water ___________________________________________________________________________53

iv. Speaking Dictation __________________________________________________________________53

v. Speaking Commands _________________________________________________________________53

5. Microphone Control ______________________________________________________________________54

6. DragonBar _____________________________________________________________________________55

7. Dictating Spaces & Punctuation _____________________________________________________________57

i. Dictating Spaces ____________________________________________________________________57

ii. Punctuation _______________________________________________________________________57

8. Results Display __________________________________________________________________________58

i. Two Preliminary Results Variants ________________________________________________________58

ii. Show Preliminary Results Enabled ________________________________________________________59

iii. Show Preliminary Results Disabled ________________________________________________________59

iv. Context Menu ______________________________________________________________________59

v. Dragon Does Not Understand You ________________________________________________________60

vi. Contextually Speaking ________________________________________________________________60

9. Recognition History ______________________________________________________________________60

C. Editing Text ___________________________________________________________________________63

1. Full Text Control ________________________________________________________________________63

i. Introduction _______________________________________________________________________63

ii. Availability _______________________________________________________________________63

2. Moving the Cursor & Inserting Text __________________________________________________________64

i. Introduction _______________________________________________________________________64

ii. Essential Navigation Commands _________________________________________________________64

iii. General Positioning __________________________________________________________________65

3. Selecting Text ___________________________________________________________________________66

i. Introduction _______________________________________________________________________66


ii. Selecting Specific Text _________________________________________________________________67

iii. Selecting from the Current Cursor Position ___________________________________________________67

iv. Additional Selection Concepts ____________________________________________________________67

v. Methodology _______________________________________________________________________68

vi. Multiple Text Matches ________________________________________________________________68

4. Deleting Text ___________________________________________________________________________69

i. Introduction _______________________________________________________________________69

ii. Deleting Specific Text _________________________________________________________________69

iii. Immediate Deletion After Dictating ________________________________________________________70

iv. Resume With ______________________________________________________________________71

v. Deleting from the Current Cursor Position ___________________________________________________72

vi. Undo vs. Scratch ____________________________________________________________________72

vii. Backspace _________________________________________________________________________73

5. Cut, Copy & Paste ________________________________________________________________________73

i. Cut & Copy Specific Text ______________________________________________________________74

ii. Step by Step Cut, Copy & Paste _________________________________________________________74

iii. Cutting & Copying from the Current Cursor Position ___________________________________________74

iv. Copying Text into Another Document ______________________________________________________75

6. Capitalization ___________________________________________________________________________75

i. Introduction _______________________________________________________________________75

ii. When to Capitalize __________________________________________________________________76

iii. Command Structure __________________________________________________________________76

iv. Capitalizing as Needed ________________________________________________________________77

v. Capitalizing Specific Text ______________________________________________________________77

vi. Capitalizing After the Fact _____________________________________________________________77

vii. Turning Capitalization on and off ________________________________________________________78

viii. Adding Capitalized Phrases ____________________________________________________________78

ix. Methodology _______________________________________________________________________79

7. When to Best Use Which Command Method ___________________________________________________80

i. Introduction _______________________________________________________________________80

ii. "<something> (word(s))" or "<something> (first two words) through (last two words)" _____________________80

iii. Strategic "<something> that" ___________________________________________________________80

iv. "select (word(s))" & "<something> that" ___________________________________________________80


v. Summary _________________________________________________________________________81

D. Correcting Text _________________________________________________________________________83

1. Editing versus Correcting __________________________________________________________________83

i. Introduction _______________________________________________________________________83

ii. User Error Versus Dragon Error ________________________________________________________83

iii. The Purpose of Correction _____________________________________________________________83

iv. Select or Correct _____________________________________________________________________83

2. Correction Methods ______________________________________________________________________84

i. Initiating Correction __________________________________________________________________84

ii. What to Correct ____________________________________________________________________85

iii. Choosing the Correct Word or Phrase ______________________________________________________85

iv. How Dragon Learns _________________________________________________________________86

3. The Spelling Window _____________________________________________________________________87

i. Introduction _______________________________________________________________________87

ii. Dictating Into the Spelling Window ________________________________________________________87

iii. International Communications Alphabet (ICA) _______________________________________________88

iv. Navigating the Spelling Window _________________________________________________________88

v. Deleting in the Spelling Window __________________________________________________________88

vi. Editing a Choice ____________________________________________________________________89

vii. Playing Back in the Spelling Window ______________________________________________________89

4. Smart Format Rules ______________________________________________________________________90

i. Introduction _______________________________________________________________________90

ii. Smart Format Rule Options ____________________________________________________________91

iii. Disabling the Smart Format Rules ________________________________________________________92

5. Improving & Saving Your User Profile ________________________________________________________92

i. Improving Your User Profile ____________________________________________________________92

ii. Saving Your User Profile _______________________________________________________________92

iii. When Not to Save Your User Profile ______________________________________________________93

iv. Saving Your User Profile on Exit _________________________________________________________93

v. Saving Your Work ___________________________________________________________________93

6. Train During Correction ___________________________________________________________________93

7. Quick Correction ________________________________________________________________________93

8. Correct That ____________________________________________________________________________94


E. Dictating Numerics, Special Characters & Phrases ___________________________________________95

1. Summary of Punctuation & Characters ________________________________________________________95

2. Formatting Numbers & Special Phrases _______________________________________________________96

i. Introduction _______________________________________________________________________96

ii. Tips for Speaking Numbers _____________________________________________________________97

iii. Numbers as Text or Numerics ___________________________________________________________97

iv. Forcing Numbers ____________________________________________________________________97

v. Percent Sign (%) ____________________________________________________________________98

vi. Currencies ________________________________________________________________________98

vii. Postal Codes _______________________________________________________________________98

viii. Telephone Numbers __________________________________________________________________99

ix. Numbers Mode _____________________________________________________________________99

x. Fractions ________________________________________________________________________100

xi. Dates __________________________________________________________________________100

xii. Times of Day _____________________________________________________________________101

xiii. Roman Numerals __________________________________________________________________101

xiv. Street Addresses ___________________________________________________________________102

xv. Abbreviations & Contractions __________________________________________________________102

xvi. Units of Measure __________________________________________________________________102

3. Commands, Dictation & Modes ____________________________________________________________103

i. Forcing Recognition __________________________________________________________________103

ii. Command Mode ___________________________________________________________________103

iii. Dictation Mode ____________________________________________________________________104

iv. Normal Mode _____________________________________________________________________104

v. Summary of Modes _________________________________________________________________104

F. Dictating Uncommon Text ______________________________________________________________105

1. Spell Command _________________________________________________________________________105

i. Introduction ______________________________________________________________________105

ii. Spelling While You Dictate ____________________________________________________________105

iii. Spelling Window ___________________________________________________________________106

iv. Spell Mode _______________________________________________________________________106

2. Accented Letters ________________________________________________________________________107

3. URLs & Email _________________________________________________________________________107


i. URLs __________________________________________________________________________107

ii. Email __________________________________________________________________________108

4. Hyphenated Words ______________________________________________________________________108

i. Introduction ______________________________________________________________________108

ii. Automatic Hyphenation ______________________________________________________________108

iii. Removing Hyphenation _______________________________________________________________108

iv. Adding Hyphenation ________________________________________________________________109

5. Compound Words _______________________________________________________________________110

i. Compounding _____________________________________________________________________110

ii. Removing Compounding ______________________________________________________________110

6. Multiple Versions of a Word _______________________________________________________________110

7. Apostrophe Ess ('s), Plurals & Possessives ____________________________________________________111

G. Formatting Text _______________________________________________________________________ 113

1. Introduction ___________________________________________________________________________113

2. Formatting Specific Text __________________________________________________________________114

3. Formatting After the Fact _________________________________________________________________115

4. Text Alignment _________________________________________________________________________115

5. Text Font & Size ________________________________________________________________________116

6. Bulleted & Numbered Lists ________________________________________________________________117

7. Quotation Marks & Brackets _______________________________________________________________117

8. Automatic Punctuation ___________________________________________________________________118

H. Controlling the Computer _______________________________________________________________ 119

1. Introduction ___________________________________________________________________________119

2. Pressing Keyboard Keys __________________________________________________________________120

i. Single Keyboard Key _________________________________________________________________120

ii. Multiple Keyboard Keys ______________________________________________________________120

iii. Function & Numeric Keys ____________________________________________________________121

3. Mouse Clicking _________________________________________________________________________121

i. Click Command Options______________________________________________________________121

ii. Menus & Buttons __________________________________________________________________122

iii. Alt Key Rule (Accelerator Keys) _________________________________________________________122

iv. Dialog Box Tabs ___________________________________________________________________123

v. Drop Down Lists __________________________________________________________________123


vi. Scroll Boxes ______________________________________________________________________124

vii. Radio Buttons & Check Boxes _________________________________________________________125

viii. Text Boxes/Fields __________________________________________________________________125

ix. Navigating Your Computer via Keyboard ___________________________________________________125

4. Starting Applications _____________________________________________________________________125

i. Start Menu _______________________________________________________________________125

ii. Shorter Names for Popular Applications ___________________________________________________125

5. Opening Utilities ________________________________________________________________________126

6. Opening Your Items _____________________________________________________________________126

7. Opening Desktop Items, Documents & Folders _______________________________________________126

8. Resizing Windows _______________________________________________________________________127

9. Switching Between Open Windows __________________________________________________________127

10. Exiting Dragon _________________________________________________________________________128

11. Shutting Down & Restarting Your Computer __________________________________________________128

12. Disabling Dragon Commands ______________________________________________________________129

13. MouseGrid & Mouse Clicking ______________________________________________________________130

i. Mouse Clicking ____________________________________________________________________130

ii. Mouse Positioning __________________________________________________________________130

14. Mouse Movements ______________________________________________________________________132

i. Setup Options _____________________________________________________________________132

ii. Moving a Specific Distance ____________________________________________________________132

iii. Dragging with the MouseGrid __________________________________________________________134

iv. Moving & Dragging Fluidly ___________________________________________________________134

15. Available Commands _____________________________________________________________________135

i. Natural Language Commands __________________________________________________________135

ii. Sidebar _________________________________________________________________________135

iii. Command Browser __________________________________________________________________136

16. Basic Text Control Text Areas & Applications _________________________________________________138

i. Speaking Dictation & Commands _______________________________________________________138

ii. Dictation Box _____________________________________________________________________139

17. Text-to-speech _________________________________________________________________________141

i. Introduction ______________________________________________________________________141

ii. Visual Limitations _________________________________________________________________141


iii. Email & Correspondence Reading _______________________________________________________141

iv. Proofreading & Dyslexia _____________________________________________________________141

v. Setup Options _____________________________________________________________________141

vi. Execution ________________________________________________________________________142

18. Voice Shortcuts for Desktop Search _________________________________________________________143

i. Introduction ______________________________________________________________________143

ii. Setup Options _____________________________________________________________________143

iii. Execution ________________________________________________________________________143

19. Voice Shortcuts for Web Search ____________________________________________________________144

i. Introduction ______________________________________________________________________144

ii. Execution ________________________________________________________________________144

I. Refining Your Vocabulary _______________________________________________________________147

1. Vocabulary Editor Overview _______________________________________________________________147

i. Introduction ______________________________________________________________________147

ii. Layout __________________________________________________________________________147

iii. Written Form Conventions _____________________________________________________________148

iv. Spoken Form Conventions _____________________________________________________________149

v. Make That a Phrase & Add Spoken Form _________________________________________________149

2. Adding Items to the Vocabulary Editor _______________________________________________________149

i. Introduction ______________________________________________________________________149

ii. Adding a Phrase ___________________________________________________________________150

iii. Adding Acronyms __________________________________________________________________151

iv. Adding Unusual & Foreign Words ______________________________________________________152

v. Adding Words with Symbols ___________________________________________________________152

3. Deleting Vocabulary Items ________________________________________________________________153

4. Training Items __________________________________________________________________________154

i. Training via the Vocabulary Editor ______________________________________________________154

ii. Training via the Train Words Dialog Box __________________________________________________155

iii. Training via Selecting ________________________________________________________________155

5. Item Behaviour & Properties ______________________________________________________________156

i. General _________________________________________________________________________156

ii. Normal Formatting _________________________________________________________________156

iii. Alternate Written Form 1 & 2 _________________________________________________________157


6. Legal Citations _________________________________________________________________________158

7. Quick Phrase Addition ___________________________________________________________________159

8. When to Correct & When to Add a Word or Phrase to the Vocabulary ______________________________159

9. Steps for Resolving Misrecognitions _________________________________________________________160

10. Help from Speakeasy Solutions _____________________________________________________________161

11. Importing & Exporting Word Lists __________________________________________________________161

i. Introduction ______________________________________________________________________161

ii. Word List Formats _________________________________________________________________161

iii. Exporting Word Lists _______________________________________________________________161

iv. Preparing Word Lists for Importing ______________________________________________________162

v. Importing Word Lists ________________________________________________________________163

12. Learn from Specific Documents ____________________________________________________________165

i. Improve Recognition Accuracy __________________________________________________________165

ii. Document Formats for Analysis _________________________________________________________165

iii. Performing the Analysis ______________________________________________________________165

13. Increase Accuracy from Email _____________________________________________________________169

14. Prompted User Profile Maintenance for Vocabulary _____________________________________________171

15. Dragon's Automatic Vocabulary Modification __________________________________________________171

J. Refining Your Audio ____________________________________________________________________173

1. Introduction ___________________________________________________________________________173

2. Checking Your Microphone Settings _________________________________________________________173

3. Playing Back Your Audio _________________________________________________________________174

i. Introduction ______________________________________________________________________174

ii. Diminished Accuracy ________________________________________________________________174

iii. Setup Options _____________________________________________________________________174

iv. Execution ________________________________________________________________________174

v. Extras Toolbar ____________________________________________________________________175

4. Additional General Training _______________________________________________________________175

5. Accuracy Tuning ________________________________________________________________________177

i. Introduction ______________________________________________________________________177

ii. Running the Optimizer _______________________________________________________________178

iii. Schedule the Optimizer to Run Later ______________________________________________________179

iv. Running the Optimizer on a Roaming User Profile ____________________________________________180


K. Custom Voice Commands _______________________________________________________________ 181

1. Voice Command Overview ________________________________________________________________181

i. Text & Graphics __________________________________________________________________181

ii. Step-by-Step ______________________________________________________________________181

iii. Macro Recorder ____________________________________________________________________181

iv. Advanced Scripting _________________________________________________________________181

2. MyCommands Editor Dialog Box ___________________________________________________________182

i. MyCommands Overview ______________________________________________________________182

ii. Maintaining a List of Commands _______________________________________________________183

3. Text & Graphics Commands _______________________________________________________________184

i. Introduction ______________________________________________________________________184

ii. Simple Text ______________________________________________________________________184

iii. Lists ___________________________________________________________________________185

iv. Voice Fields ______________________________________________________________________186

4. Step-by-Step Commands __________________________________________________________________187

i. Introduction ______________________________________________________________________187

ii. Keystrokes _______________________________________________________________________188

iii. Open (application) __________________________________________________________________188

iv. Wait ___________________________________________________________________________189

v. Type Text ________________________________________________________________________189

vi. Send Keys ________________________________________________________________________189

vii. Stop Listening _____________________________________________________________________190

viii. Microphone On ____________________________________________________________________190

ix. Microphone Off ___________________________________________________________________190

x. Completing the Command _____________________________________________________________190

5. Macro Recorder Commands _______________________________________________________________190

6. Advanced Scripting Commands ____________________________________________________________191

7. Viewing Custom Commands _______________________________________________________________192

8. Editing, Duplicating & Deleting Custom Commands ____________________________________________192

i. Editing a Command _________________________________________________________________192

ii. Creating a New Copy of a Command _____________________________________________________193

iii. Deleting a Command ________________________________________________________________193


9. Sharing Commands ______________________________________________________________________193

i. Rationale ________________________________________________________________________193

ii. Exporting Commands _______________________________________________________________193

iii. Importing Commands ________________________________________________________________194

iv. Changing the Group & Availability of Multiple Commands ______________________________________195

L. User Profile Maintenance _______________________________________________________________197

1. Additional General Training _______________________________________________________________197

2. Backing up Your User Profile ______________________________________________________________197

i. Rationale ________________________________________________________________________197

ii. Automatic User Profile Backup & Restore _________________________________________________197

iii. Manual User Profile Backup (Dragon Export) _______________________________________________198

iv. Manual User Profile Backup (From Hard Drive) _____________________________________________199

v. Backup Frequency & Organization ______________________________________________________200

vi. Known Good User Profile _____________________________________________________________200

vii. User Profile Import _________________________________________________________________200

3. Computer Use Tips & Maintenance _________________________________________________________201

i. Restarting Your Computer _____________________________________________________________201

ii. Try Turning It off and on Again ________________________________________________________201

iii. Multiple Monitors __________________________________________________________________201

iv. Eliminate Unnecessary Applications ______________________________________________________201

v. Antivirus ________________________________________________________________________201

vi. Defragmenting & Updating ____________________________________________________________202

vii. Scheduled Maintenance Summary ________________________________________________________202

4. Achieving Maximum Accuracy _____________________________________________________________202

i. Short Term Summary ________________________________________________________________202

ii. Long Term Summary ________________________________________________________________202

5. Achieving Maximum Productivity ___________________________________________________________203

6. The Accuracy Center_____________________________________________________________________203

7. Incorporating Speech Recognition Into Your Routine ____________________________________________203

M. Tips for Frequently Used Applications with Dragon _________________________________________205

1. Introduction ___________________________________________________________________________205

2. Microsoft Windows Explorer ______________________________________________________________205

3. Open & Save Dialog Boxes ________________________________________________________________206


4. Web Browsers & HTML Interfaces __________________________________________________________206

5. Microsoft Office ________________________________________________________________________207

6. Microsoft Word _________________________________________________________________________208

7. Microsoft Outlook ______________________________________________________________________208

8. Microsoft Excel _________________________________________________________________________209

9. Microsoft PowerPoint ____________________________________________________________________209

10. Facebook & Twitter _____________________________________________________________________209

11. Gmail & Hotmail _______________________________________________________________________209

N. Multicomputer Setups __________________________________________________________________213

1. Roaming User Profile ____________________________________________________________________213

i. Introduction ______________________________________________________________________213

ii. Specifics of Use ____________________________________________________________________213

iii. Implementing ______________________________________________________________________214

2. Citrix Environments _____________________________________________________________________214

3. Remote Desktop Connection ______________________________________________________________214

O. Saving Your Recorded Speech ____________________________________________________________215

1. Introduction ___________________________________________________________________________215

i. Why Save Your Recorded Speech _________________________________________________________215

ii. Setup Options _____________________________________________________________________215

2. Creating & Saving Documents with Recorded Speech ____________________________________________215

i. Rules & Conventions ________________________________________________________________215

ii. DragonPad _______________________________________________________________________216

iii. Microsoft Word ____________________________________________________________________216

iv. Corel WordPerfect __________________________________________________________________217

v. Speech File Handling ________________________________________________________________217

3. User Proofreading _______________________________________________________________________218

4. Assistant (Correctionist) Proofreading _______________________________________________________218

i. Introduction ______________________________________________________________________218

ii. Playing Back Dictated Audio Associated with Text ____________________________________________218

iii. Editing versus Correcting ______________________________________________________________219

iv. Correcting Via Specific Selection _________________________________________________________219

v. Correcting Via Continuous Playback _____________________________________________________221

vi. Editing _________________________________________________________________________222


5. Saving a User Profile _____________________________________________________________________222

6. Vocabulary Refining & Correction Concepts___________________________________________________222

7. Correctionist Only Editing ________________________________________________________________222

8. Correctionist Summary ___________________________________________________________________222

9. Speakeasy Solutions Training _______________________________________________________________222

P. Digital Audio Recorder Dictation Source ___________________________________________________223

1. Setting up the Digital Audio Recorder Dictation Source __________________________________________223

2. Process Overview _______________________________________________________________________223

3. Creating the User Profile __________________________________________________________________223

4. Reading Dragon's Training Text ____________________________________________________________224

i. Prepared Training Text ______________________________________________________________224

ii. Microphone Position _________________________________________________________________224

iii. Length of Time to Read ______________________________________________________________225

iv. What to Read _____________________________________________________________________225

v. How to Read _____________________________________________________________________225

5. Adapting Dragon with Recorded Training Text _________________________________________________225

6. Fine-tuning Your User Profile ______________________________________________________________226

7. How to Dictate for Dragon Transcription _____________________________________________________227

i. Microphone Position _________________________________________________________________227

ii. How to Speak (Quick, Clear, Complete & Continuous) _________________________________________227

iii. Dictating New Lines & Paragraphs ______________________________________________________227

iv. Dictating Numbers _________________________________________________________________228

v. Dictating Unusual Names _____________________________________________________________228

vi. Dictating in Different Environments ______________________________________________________228

vii. Speaking Commands ________________________________________________________________229

8. Downloading Dictation Files from the Digital Voice Recorder _____________________________________229

9. Transcribing Dictation ___________________________________________________________________229

i. Initiating Transcription _______________________________________________________________229

ii. Personalize How You Transcribe ________________________________________________________230

iii. Choose a File _____________________________________________________________________230

iv. Transcription______________________________________________________________________231

10. Correcting & Editing Transcribed Digital Voice Files ____________________________________________232

i. General _________________________________________________________________________232


ii. Keyboard & Mouse Correction in DragonPad ________________________________________________232

iii. Playback Correction _________________________________________________________________232

iv. Editing _________________________________________________________________________233

v. Saving the Document & Dragon ________________________________________________________233

11. Editing after Correction __________________________________________________________________234

12. AutoTranscription _______________________________________________________________________234

i. Introduction ______________________________________________________________________234

ii. Setup ___________________________________________________________________________234

iii. Using the ATFA __________________________________________________________________235

Q. Additional Vocabularies _________________________________________________________________237

1. Why Use This Feature ____________________________________________________________________237

2. Creating Additional Vocabularies ___________________________________________________________237

3. Improving Your New Vocabulary's Performance _______________________________________________238

4. Vocabulary Optimizer aka Accuracy Dialog ___________________________________________________238

5. How to Open Your Desired Vocabulary ______________________________________________________239

6. Export & Import Your Vocabulary __________________________________________________________239

7. Additional Vocabulary Summary ____________________________________________________________240

R. Managing Dictation Sources & User Profiles _______________________________________________241

1. Introduction ___________________________________________________________________________241

2. Creating Additional Dictation Sources _______________________________________________________241

3. Additional User Profiles __________________________________________________________________241

i. Introduction ______________________________________________________________________241

ii. Create a New User Profile ____________________________________________________________241

iii. Setting Up Your New User Profile _______________________________________________________241

iv. Multiple User Profiles ________________________________________________________________242

v. Renaming & Deleting a User Profile ______________________________________________________242

vi. Additional User Profile Summary _______________________________________________________243

S. Additional Tips & Tricks ________________________________________________________________245

1. Healthy Voice Computing _________________________________________________________________245

i. Water __________________________________________________________________________245

ii. Speech __________________________________________________________________________245

iii. Your Body _______________________________________________________________________245

iv. Stretching ________________________________________________________________________245


2. Using Dragon When Sick _________________________________________________________________245

i. Introduction ______________________________________________________________________245

ii. Solution _________________________________________________________________________246

3. Speakeasy Solutions Blog _________________________________________________________________246

4. Speakeasy Solutions Newsletter _____________________________________________________________246

5. Speakeasy Solutions Client Access ___________________________________________________________246

6. Troubleshooting ________________________________________________________________________247

i. Introduction ______________________________________________________________________247

ii. Audio __________________________________________________________________________247

iii. Constant Misrecognition ______________________________________________________________248

iv. Accuracy Issues ____________________________________________________________________249

v. A Slow Dragon ____________________________________________________________________249

T. What Now? ___________________________________________________________________________251

1. Stuck After the First Lesson? ______________________________________________________________251

2. General Training ________________________________________________________________________251

3. Voice Changes _________________________________________________________________________251

4. Remembering Commands _________________________________________________________________252

5. Save Now, Save Often ____________________________________________________________________252

6. Word/Phrase Repeatedly Transcribes Incorrectly _______________________________________________252

7. Text & Graphics Macros (Repetitious Text) ___________________________________________________252

8. Adding Atypical Words ___________________________________________________________________252

9. Your Dictating Style _____________________________________________________________________252

10. What Happens If…/How Can I…? _________________________________________________________253

Index _______________________________________________________________________________________255

Reference Sheets _____________________________________________________________________________259

1. Summary of Punctuation & Characters _______________________________________________________260

2. International Communications Alphabet ______________________________________________________261

3. Speakeasy Solutions Top Commands ________________________________________________________263

4. Speakeasy Solutions Quick Support Guide ____________________________________________________264

i. Diminished Recognition Accuracy ________________________________________________________264

ii. Phrase with Capitalization ____________________________________________________________264

iii. Dictation Shortcuts _________________________________________________________________264

iv. Dragon Learning Your Words aka Flowchart for Constant Misrecognitions ____________________________264


5. Dragon Commands ______________________________________________________________________265

6. Windows Explorer Commands _____________________________________________________________271

7. Internet Explorer & Mozilla Firefox Commands ________________________________________________271

8. Mozilla Firefox Commands ________________________________________________________________272

9. Internet Explorer Commands ______________________________________________________________272

10. Microsoft Word Commands _______________________________________________________________273

11. Microsoft Outlook Shortcut Commands ______________________________________________________275

12. Microsoft Outlook Main Commands ________________________________________________________275

13. Microsoft Outlook Express Commands ______________________________________________________276

14. Facebook & Twitter Commands ____________________________________________________________276

15. Gmail & Hotmail Commands ______________________________________________________________276

16. Microsoft Excel Commands _______________________________________________________________277

17. Microsoft PowerPoint Commands __________________________________________________________279


Questions, Concerns, How To?

[email protected]

Email your questions any time and Speakeasy Solutions will be happy to guide you.

ABOUT SPEAKEASY SOLUTIONS: Speakeasy Solutions Inc. is dedicated to providing you with personal, profes-sional, and honest service. We strive to maintain ongoing relationships with our clients and provide them with expert support and the information they need to maximize their potential.

You will quickly discover how speech recognition (also referred to as voice recognition), and digital voice dictation and transcription enhances your day-to-day operations and increases productivity.

Speakeasy Solutions Inc. continually researches dictation and associated technologies to ensure that you receive current information and valuable assistance on a timely basis.

Speakeasy Solutions Inc. focuses on your particular needs above all else — providing you with customized, personal and premium service.

HISTORY OF SPEAKEASY SOLUTIONS: In the late 1990s the future founders of Speakeasy Solutions Inc. were stricken with upper limb chronic repetitive stress injuries, placing their occupations on hold. Their careers spanning the fields of administration, IT/IS and law, as well as a life-long natural affinity for technology, paved the way towards the formation of a new and highly specialized vocation: speech recognition and digital voice dictation providers.

At the time, Dragon NaturallySpeaking was in its infancy (version 3 had just been released) and the first professional digital voice recorders were entering the market. A few companies in North America were offering these products and

fewer still providing accompanying services.

Speakeasy Solutions Inc. was formed in 2000 with a sincere desire in pro-viding quality dictation solutions to professionals and those with physical limitations. Speakeasy Solutions Inc.’s founding principles were:

■ Offer honest advice with the client’s best interests in mind

■ Provide excellent service that exceeds industry standards

■ Continually improve product and service offerings through ceaseless research in order to provide clients with "the best" products, support and service possible

These are Speakeasy Solutions Inc.’s core values, and they always will be.

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KEASY SOLUTIO

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YEARS OF EXCELLENCE2000 - 2012

604-264-9109 or 1-888-964-9109 604-264-9105

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ISBN 978-0-9917040-0-290000 >