drgr ppt 2-02-10 - files.hudexchange.info · u.s. department of housing and urban development...

U.S. Department of Housing and Urban Development Neighborhood Stabilization Program 1Neighborhood Stabilization Program

Neighborhood Stabilization Program

DRGR PRIMER

U.S. Department of Housing and Urban Development

U.S. Department of Housing and Urban Development Neighborhood Stabilization Program

What you will learn today?

• Overview

• Action Plan

• QPR

• Quick Tips & Resources

https://drgr.hud.gov/DRGRWeb/ 2


OVERVIEW

What is DRGR?

How does information flow?

3

Overview

U.S. Department of Housing and Urban Development Neighborhood Stabilization Program 4

WHAT IS DRGR?

• DRGR = Disaster Recovery Grant Reporting

• Four Basic Elements of DRGR:

1. Action Plans

2. Drawdowns

3. Quarterly Performance Report (QPR)

4. Reports Module {Optional}

Overview


Flow of Information


How to move around DRGR?


•Use Main Navigation Bar to Select Module

•Use Module Navigation Menu links to select screens

•Use Page Help on Right or Help Index on Left


Action Plan

What is an Action Plan?

Projects v Activities

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Action Plan


Setting Up Projects v Activities

1. Enter Projects.

2. Enter Activities second since they must be assigned to projects.

Project 1 Activity 1.A Activity 1.B

Project 2 Activity 2.A Activity 2.B

Action Plan


Projects = Eligible Uses (plus Admin)

Financing Mechanisms (Eligible Use A) Activity 1.A Activity 1.B …

Acq/Rehab (Eligible Use B) Activity 2.A Activity 2.B …

Administration Activity 3.A

Action Plan


Activities = Break out by 4 elements. 1. Responsible Organization

2. National Objectives (3 in NSP)

3. Multi‐Family Property

Optional Breakouts: Sub‐Activity, Geographic Level

Action Plan


Financing Mechanisms (Eligible Use A) City DPA LH25 City DPA LMMI Sub recipient DPA LH25

Example: City of Zorro • 2 Eligible Uses • Workload:

80% internal 20% Sub recipient Ac uisition

Sub recipient Rehab LMMI Sub recipient Disposition LMMI

quisition City Rehab LH25 City Disposition LH25

Administration City Administration ADMIN Sub recipient Administration ADMIN

Acq/Acq/RReehhaabb (Eli(Eligigiblblee UseUse B)B) SuSubb rerecciippiienentt Acqq/Rehab LLMMIMMI

CityCity AcAcq/Rehab LHLH2255

CityCity MuMultltii‐‐FamFamilyily LHLH2255 CityCity MuMultltii‐‐FamFamilyily LMMILMMI

Example


Example


Example


Performance Measures


QPRs


QPRs

A. Reporting on 2 levels (Overall & Activity)

B. QPR Hints


Completing QPR: Overall Level

• Overall Progress Narrative

Completing QPRs: Overall Level


Completing QPR: Activity Level

» Narrative of Activity

» Site Specific Information

» Performance Measure Updates

» Financial Progress


Completing DRGR: Activities


Completing QPR: Activities


• You are not required to report on each activity every quarter, only on the ones with changes from the previous quarter

• DRGR automatically populates the QPR for any activity with a drawdown during that quarter

• Narrative – does it describe the progress, or lack of, towards the expenditure deadlines?

Example


Example


QPR Hints


• Submitted the QPR within 30 days of the end of the calendar quarter

• Are you in compliance of funding restrictions? 10% Admin cap

• Assume you are not the grantee staff person next quarter, is there anything the next person needs to know, in a nutshell?

• Make sure program income is receipted in the QPR so it can be “obligated” and “drawn down” in the financial module

• Are you on track to meet or exceed the 25% at 50% housing requirement?

QPR Hints


• Before submission:

– If the saved but not submitted QPR is missing required information, simply edit before submitting.

– If the Action Plan must be amended before QPR submission, amend the AP, submit it, and call your Rep. Try to time this to allow time for timely QPR submission.

• If you are going to be late with the QPR submission, call your Rep with a head’s up.

QPR Hints


• After submission:

– If HUD rejects QPR, make corrections within 10 days.

– If HUD thinks your Action Plan needs updating, it may accept the QPR with a note to the comment field, or it may reject the QPR and require the plan corrections prior to resubmission of the QPR.

– If the QPR is late once, HUD will send you an email reminder to be on time the next time. If you are late again, HUD will make a finding of noncompliance.

Review


A. Overview/Flow of Information

B. Basic Elements of DRGR

1. Action Plan

2. QPRs

3. Drawdowns (see Manual)

4. Report Modules {Optional} (see Manual)

Reports Module



Quick Tips & Resources



• Save early, save often

• Logout using the Logout link in Utilities

• System times out after 20 minutes

• Never use browser’s BACK button



Requesting a Grantee DRGR Account

To Sign-up as a User, send following information to CPD Field Office

staff:

• User Name

• Grantee

• Address, Phone/Fax, and Email

• 6-digit number you can remember

• Your roles (a) Grantee System Admin, (b) Request or Approve

Drawdowns

IF you already have a C ID for IDIS, please provide this #.



DRGR Reporting Process


DRAFT

Original in Progress Submitted – Await for Review

SUBMIT



EDIT Modified – Resubmit

When Ready

REJECT Rejected – Await for

Modification

DRAFT Original in Progress




APPROVE Reviewed and Approved


When Ready


Modification Submitted –

Await for Review

SUBMIT





When Ready


Modification

APPROVED

Reviewed and Approved





When Ready


Modification

APPROVED

Reviewed and Approved

Repeat for each QPR

DRGR Links & Manuals

•

•

•


Manuals & Trainings Available – Drawdowns Draft Guide for DRGR Drawdown Module –

Release 6.3 (PDF) – DRGR Release 6.4 Reports Module Draft User Guide

(PDF) – Video of HUD experts on DRGR and its application to

NSP – DRGR Training Powerpoint Slides (PDF) and Slides with

Noties (PDF) FAQs: DRGR Frequently Asked Questions – With NSP Updates DRGR HomePage @ www.hud.gov/drgr

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Resources


• Resources: – HUD HelpDesk: 1.800.998.9999 (Option 3 for

DRGR)

• NSP Resource Exchange ~ “Make a TA Request”

– www.hudnsphelp.info

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drgr ppt 2-02-10 - files.hudexchange.info · u.s. department of housing and urban development...

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