drive tips and tricks

© 2017 - Chris Casal - @mr_casal & @heathcotetech

Drive: Tips & TricksA ST@C Course

5/24/17Chris Casal

@mr_casalblog.mrcasal.com

http://twitter.com/mr_casal

https://twitter.com/heathcotetech

http://mopria.org/spotlight-wall?page=2

http://mopria.org/spotlight-wall?page=2

https://twitter.com/mr_casal

http://blog.mrcasal.com/


Preface

● Always use Chrome

● In a shared computing environment always use Incognito Mode○ Incognito This will ensure you are logged out of your Google account when you quit Chrome

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Welcome

blogs.scarsdaleschools.org/heathcotetech/stc/




Drive in Chrome




Drive

Drive

Overview




Drive

1. My Drive - your files, folders, and organization

2. Team Drives - collaborative files and folders with shared ownership

3. Shared with me - other people’s files you have access to

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Shared With Me

You.

Cant.

Organize.

It.

Let go of that desire/notion

Things you access repeatedly, need often, drag to My Drive for organization

Ignore the rest




Shared with me

Why can’t I organize it?!?

● You can’t organize it because it is not yours. ○ Ironically, it is, technically, already organized. It is an organized view of all the files “shared with

you.”

● It is a collection of files that live in the Drive of other users, you can’t organize it

beyond what it is…

However...

While you can’t impose your organization on Shared with me you can move items

from Shared with me into your Drive. Bring the files into your organizational

structure.




Shared with me

Add frequently used files to your Drive

“Organize” Shared with me by moving files into

your organizational structure

Ignore the ones you don’t need/use frequently

1. Start by expanding the sidebar view of

your Drive folders

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Shared with me

Select the file you want to

organize

Click, hold, and drag it into

your Drive, into the folder of

your choice

When the folder has the

blue outline you can release

the file and it will be

organized there




Shared with me

You can also add files from Shared with

me to your Drive from within the file itself

1. Tap the Drive icon next to the file

namea. This icon means you have access to the

file but it is not in your Drive (it is in Shared

with me)

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Shared with me

Tap the icon to “Add to My Drive”

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Shared with me

Once you tap the Drive

icon and click Add to my

Drive you will instantly see

this message

1. It has been added

2. You can Undo

it/Remove it

3. Organize it as you see

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Shared with me

Once you tap “Organize” you’ll be able to move

your file to any folder you want...




Shared with me

I have decided to move the file to the folder

called “Tech”

1. If I want to access another folder within

Tech I can click the >

2. If Tech is where I want it, since it is

highlighted in blue all I have to do is click

“Move”

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Shared with me: Organized

1. The file is now in My Drive in the folder Tech

2. It is still owned by the person who shared it with me, but it is now organized as

I see fit

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Settings

Top right corner of the Drive

interface

1. Gear icon

2. Settingsa. Personal customization

3. Download Drivea. have a local version of your

Drive

4. Keyboard shortcutsa. Handy shortcuts for

efficiency

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https://www.google.com/drive/download/


Settings

General

1. Storagea. How much you’re

using

2. Convert uploadsa. Auto convert, or not,

MS Office files to

editable Google files

when uploaded

3. Offlinea. Sync with “Drive”

desktop app

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Settings

Notifications

If you want to know

when things happen

in Drive (like items

shared with you)

1. On-screen pop-

up

2. Email alert

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Settings

Manage Apps

See what 3rd-party

services your account

is connected too

Helpful to review if

concenred about

virus/malware




Settings

Manage Apps

Options let you

1. learn more about

who created the

app

2. disconnect from

your account if

necessary

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Download Drive

1. Syncs your Drive to a folder on your Maca. https://www.google.com/drive/download/

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https://www.google.com/drive/download/


Keyboard Shortcuts

Handy quick-key combinations

1. Search

2. View all

3. Scroll through list

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© 2017 - Chris Casal - @mr_casal & @heathcotetech© 2017 - Chris Casal - @mr_casal & @heathcotetech

Drive on iOS






Drive

Icon view

Sortable by name




Drive

List view

Sortable by Name




Drive

Vertical menu for options




Drive

Standard side-bar navigation

Use “Settings” to set auto-upload of pictures to Google Photos




Drive

Photos tab sets auto-load options




Drive

Photo upload settings

Scroll down for WiFi and Cellular settings - only Wifi relevant for school-issued

iPads




Drive

Add items manually with + symbol in bottom right corner




Drive

Create folders, upload or take pictures, begin files

To begin a Doc, Sheet, or Slides file you will also need those individual apps

installed




Drive

To manually upload photos:

Tap the Upload icon

Select “Photos and Videos”




Drive

Select “Camera Roll”

Tap the items to upload

Tap “Upload”




Drive

You can manipulate files using the vertical menu

Tap the vertical dots to see the options




Drive

Share files with the “Add people” option




Drive

Add people by email address

Add individuals or Groups (ie: hefaculty)




Drive

Use the drop-down menu to set permissions




Drive

Use the vertical menu to see who has access as well as set the “Notify People”

option




Drive

When you select “Who has access” you can see who has access as well as their

level of access




Drive

Change access permissions as needed




Drive

Organize and move files using the “Move” option




Select

To move, choose the destination...




Select destination and tap “Move Here”




Contact

Chris Casal

[email protected]

@mr_casal

@HeathcoteTech

blogs.scarsdaleschools.org/heathcotetech

blog.mrcasal.com

© 2017 - Chris Casal - @mr_casal



mailto:[email protected]



https://blogs.scarsdaleschools.org/heathcotetech

http://blog.mrcasal.com/


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