driver training simulators · web viewusing the find function in word,

DRIVER TRAINING SIMULATORSRequest for Proposal

SCHOOL DISTRICT IS REQUESTING PROPOSALS FOR THE INCLUSION OF VIRTUAL DRIVER TRAINING SIMULATORS INTO OUR DRIVER TRAINING PROGRAM.

Insert Date - - Insert Bid Number

[Pick the date]

WHY USE THIS TEMPLATE?

Driving simulators have come a very long way in terms of their content and capabilities in just the last few years.

So if you have simulators that need to be replaced, it is difficult to make a valid comparison based on what you currently have. And, if you are looking to purchase a simulator for the first time, it is hard to know what an “apples-to apples” comparison even looks like without first being familiar with its relevant capabilities.

Given that most buyers are unfamiliar with the latest and greatest technological capabilities, it is easy to become overwhelmed by the rhetoric associated with a generic RFP response.

Your goal is to create a document that is specific enough to guarantee that you are purchasing the very best mix of hardware and software for your audience. So how do you get the best for your school without being the source expert?

The vendors of simulator systems with older software will often focus on the simulator as a “hardware” purchase, meaning, the focus will be on things like “real steel pedals” or a manual shifter used in racing video games. Be aware that the “physical” hardware you see is only important to the extent it allows the software to teach effectively.

Educators know the real value of any simulation training is the efficient and effective transfer of learning. It is all about the curriculum, baseline measurement, mastery of the topics and demonstration of the transfer of skill.

INTRODUCTION AND INSTRUCTIONS HOW TO USE TEMPLATE

1. The fields have been designed to be able to use “as is”, or modify to incorporate additional information as needed. The purchasing and legal requirements that may relate to your state, district or school system can be copied and pasted in as needed.

2. Using the REPLACE function in Word, simply replace all SCHOOL DISTRICT mentions with your own school district name.

3. Using the FIND function in Word, find all mentions of INSERT and insert dates and school specific information/requirements as noted. Alternately, all inserts are highlighted as well.

(You may simply delete this page after completion of RFP document)

Insert Date - - Insert Bid Number

TABLE OF CONTENTS

PAGE

INTRODUCTION & EVALUATION OF PROPOSALS......................................................................................2

PROPOSED TIMETABLE..........................................................................................................................................3

STATEMENT OF WORK........................................................................................................................................... 4

VENDOR & PRODUCT REQUIREMENTS

CURRICULUM................................................................................................................................................ 6

PARENT ACCESS TO WEB CONTENT……………………………………………..................................8

SOFTWARE FUNCTIONALITY................................................................................................................9

HARDWARE FUNCTIONALITY...........................................................................................................11

TEACHER ADMINISTRATIVE TOOLS & CONTROLS..................................................................13

PRODUCT SUPPORT CAPABILITIES…………………………………………......................................13

COMPANY REQUIREMENTS AND INFORMATION……………………………............................14

PRICING……………………....................................................………………………………………………….15

PARTIAL VENDOR LIST……………………………………………………...............................................16

MEDIA & REQUIRED SUPPORTING DOCUMENTS ...................................................................................17

Insert Date - Page 1 - Insert Bid Number

REQUEST FOR INFORMATION / PROPOSAL FOR

VIRTUAL DRIVING SIMULATORS

<Insert Bid I.D. or Purchasing #>

INTRODUCTIONSCHOOL DISTRICT is <Insert information about your locations, size, number of students.>

<Insert a brief paragraph about your expectations for the timing of the information and/or award. Include dates for submission of information, opportunities to ask questions, date of award and desired date of installation.>

INSTRUCTIONS SPECIFIC TO THIS REQUEST FOR PROPOSAL

EVALUATION OF PROPOSALSAll proposals will be evaluated using the following point system as a guideline. The lowest price of any proposal will not necessarily be accepted.

A. Applicability of the curriculum and exercises offered 40%B. Functionality and feature capabilities of the software 30%C. Hardware system options 15%D. Proposed Pricing 15%

For more information or for clarification of any part of this RFP, including Technical Specifications, the District point of contact is:

Name:________________________________________

Title:_________________________________________

Phone:_______________________________________

E-Mail:_______________________________________

Mailing Address: _______________________________________________

_______________________________________________

_______________________________________________

Questions AND ALL SUPPORTING MEDIA and documents must be submitted NO LATER THAN <Insert Date>.


PROPOSED TIME TABLE

EVENT DEADLINE/DATE

Issue Request for Proposals Month, Day, Year

Proposal must be received by Month, Day, Year

Proposer Interviews (if necessary) Month, Day, Year

Award Released Month, Day, Year

Contracts signed by Month, Day, Year

Implementation Phase Begins Month, Day, Year

Proposed timetable is subject to revision and will vary if award is made without interviews.

P r oposal Deadline

Sealed proposals will be accepted until <Insert time, month, day, year> at <insert location>__________________________________________________________________________________________. All proposals are to be clearly labeled on the outside of the envelope/box with the proposer’s name, address, and <Insert RFP NAME>__________________________________________________________.

Each packet shall contain one (1) original and three (3) copies of the respective proposal.

<Insert any additional school, district or state purchasing rules and restrictions here.>

1)

2)

3)


STATEMENT OF WORK

PURPOSE OF RFPThe “District” wishes to establish a contract to provide virtual driving simulators which meet the requirements in this document. It is the desire of the District to obtain the systems providing the best learning experience in support of the safety of our students.

SCOPE OF RFPThe District has <Insert number> ___ high schools where simulators shall be used. Proposer shall provide a product that meets our requirements. Proposer shall certify and guarantee the answers to be truthful and able to be substantiated.

The systems must be available in time for the <Insert term date> ________________.

PROGRAM REQUIREMENTSProposer shall verify all of the following requirements will be met:

1. All equipment must be new.

A. < I n s e r t a n y p u r c h a s i n g o r l e g a l r e q u i r e m e n t s >

B. < I n s e r t a n y p u r c h a s i n g o r l e g a l r e q u i r e m e n t s >

RIGHT TO RETAIN PROPOSALSThe District reserves the right to retain all proposals regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the District and the firm selected.

The District reserves the right to select the proposal which appears to be in the best interest of the District independent of total cost or financial terms.


INSTRUCTIONS TO VENDORS

To conform to the requirements of this Request for Proposal you must complete all items in the format as outlined.

REQUIRED EXHIBITS are noted in BOLD throughout the document.

Questions are to be answered completely and in the order listed.

VENDOR & PRODUCT REQUIREMENTS

CURRICULUM

1. Provide a detailed list of each lesson including lesson topic and length.

2. Provide a screen capture of the ‘home screen’ where the lessons are listed on the menu.

a. Place in supporting documents section as Exhibit A.

CURRICULUM CHOICES1. What is the name of the software program you are proposing?

_____________________________________________________________________

2. Do you have other software programs that could also be considered in the future?

If so, what is/are the name(s) of the other titles and purpose for them?

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

DETAILED CURRICULUM QUESTIONS

1. Does your curriculum provide a detailed pre-drive assessment drive to establish baseline skill level? __________________

If so, describe this capability. ______________________________________________________________

________________________________________________________-

_________________________________________

2. Does you curriculum provide a post-training assessment drive to assess improvement? ______________

3. Does your curriculum have a lesson specifically on distracted driving dangers? ____________ What lesson number? _________

4. Does your curriculum require a numerical passing score to complete a lesson? _____________

If yes, explain what it measure and how it is scored.___________________________________


______________________________________________________________________________________________

5. A. Does your system offer “real time violation” scoring and feedback such that they know what they are doing wrong as they are driving? _______________

B. How are those violations shown on the screen? ____________ (include screen shot)

IMPORTANT: Attach a list of all violations that are measured in real-time as the driver completes the lessons.

6. Does your curriculum include these extra dangerous situations: Yes or No, (if yes, what lesson)

Hydroplaning ___________________

Managing Intersections __________________

Dynamic Following Distance Lesson _______________

Speed Control _______________

Pedestrian Distractions_________________

Specialty Vehicle Awareness (ambulances, police, school buses) __________________

Safe Zones around Semi-Trucks _____________________

Managing Bike Lanes ___________________

7. Does your hardware system include force feedback (driver feels effect in the wheel) for a realistic experience when driving in these situations:

Yes or No

Slipping in rain or snow (slipping, skidding and spin outs) ____________

Hydroplaning on wet roads (momentary loss of tire traction) ____________

Bumpy roads, crossing railroad tracks, hitting curbs ____________

Collisions with other cars, animals or pedestrians ____________

8. List any other lessons you think are particularly important for a less experienced driver to experience.

_______________________________________________________________________________________________

_______________________________________________________________________________________________


PARENTAL ACCESS TO WEB CONTENT STUDIES HAVE SHOWN THAT A KEY INDICATOR TO TEEN DRIVER SAFETY IS THE ACTIVE INVOLVEMENT OF A PARENT, GUARDIAN OR ADULT MENTOR.

9. In what way does your product offer, encourage or involve a parent, guardian or adult mentor to better understand and reinforce what is being taught on the simulator?

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

IMPORTANT:

Include a screen shot of the program menu, a brief movie of the program in action and the web link to the program

10. Is the parental component a separate program? (y/n) ____________________________

11. Is there an additional charge for this product? ____________________If yes, at what price?____________


SOFTWARE FUNCTIONALITY

DRIVING ENVIRONMENT MASTER VIEWINCLUDE OVERHEAD VIEW OF SIZE SPECIFICATIONS FOR YOUR ENTIRE CONTINUOUSLY DRIVABLE MAP AREA___________________________________________________________________________________________________

DRIVING ENVIRONMENTS Yes or No

CITY ____________

COMMERCIAL ____________

RESIDENTIAL ____________

HIGHWAY ____________

HIGHWAY OFF/ON RAMPS ____________

RURAL ____________

MOUNTAINOUS ____________

PARKING LOT ____________

OFF-ROAD ____________

RAILROAD CROSSING ____________

SCHOOL ZONES ____________

ROUNDABOUTS ____________

LIST SELECTABLE CONDITIONS SNOW ____________

RAIN ____________

THUNDERSTORM ____________

FOG ____________

SUN ____________

NIGHTTIME ____________


VIRTUAL LEARNING TECHNIQUES IMPLEMENTEDAside from simply driving, list any unique teaching methods your software provides to reinforce effective learning.

______________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

______________________________________________________________________________________________

Specifically, does your software provide accurate “physics” effects (such as spin out, overturning, skidding)? __________________________________________________________________________

TRAFFIC INTELLIGENCE1. Is the traffic “randomized” such the taking the same lesson again introduces

different traffic, obstacles and hazards. ________ 2. If yes, include screen shots from the same scene with different traffic patterns

shown.3. What is the maximum number of active, moving vehicles at any given time?__________

GUIDANCE AND ROUTE ASSISTANCEIf a driver makes a wrong turn on the way to their destination does your system provide an intelligent position (GPS) or does it make them start the lesson over? ______________

SOFTWARE UPDATES 1. Do you offer free updates? (Y/N) ______________

2. How many releases have there been for this product in the last 12 months? List version numbers below: _____________________________________________________________________________________________________

3. How are updates distributed? _______________________________________________________________

Provide a copy of the two (2) most current update release notes for your products.


HARDWARE FUNCTIONALITY1. Which hardware system are you recommending and why?

_________________________________________

____________________________________________________________________________________________________

Given the length of time, these systems will be in service we will only consider the most recent hardware and operating systems.

2. OS: Are your systems Windows 10? _________________________________________________________

3. Driver Controls: Are your systems Logitech G920? ________________________________________

4. Monitors: Are your monitors full HD resolution? __________________________________________

5. Are there additional system options you are recommending?________________________________________________________________________________________________________________________________________________________

(Include photos and brochure for each)

DESKTOP MODELS FULL CAB MODELS3 Screen 1 Screen 3 Screen 1 Screen

INSERT A PHOTO INSERT A PHOTO INSERT A PHOTO INSERT A PHOTO

DESKTOP MODELSDescription

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________


FULL CAB MODELSDescription

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

1. Do your full cab models have the option for including a lap seat belt? _________________________________

2. What steering system, name and model # are used by your system?___________________________________

COMPUTING PERFORMANCE1. What is the CPU type and speed of the system?__________________________

2. What is the RAM capacity of the system?__________________________________

3. What is the speed of the graphics card in the system?___________________

4. What operating system and generation is used in your system?_________________

NETWORKING CAPABILITY (WIRELESS NETWORKING REQUIRED)

1. Are your systems able to be networked together wired / wirelessly?___________

2. Do the systems arrive configured for wireless networking? ____________

3. Do you offer a dedicated instructor station to view / edit / create reports? _________

4. Are the reports able to be accessed via the internet from a different district location?____________________________________________________________________________


TEACHER ADMINISTRATIVE TOOLS & CONTROLS

1. What is the name of your driver management reporting product? _____________________________

2. In what formats can the driver & class data be exported?________________________________________

3. Can the teacher see a numerical score by lesson by student?____________________________________

PRODUCT SUPPORT CAPABILITIES

1. Do you offer a video tutorial and instructions for hardware set up? _____If yes, include video or web site

2. Do you offer a manual of product hardware setup? ______If yes, include manual, video or link to PDF

3. Provide toll free number and customer support director name and contact info

Name:___________________________________

Title:____________________________________

Direct Number:________________________

Toll Free Number______________________

Location:_______________________________

4. List your three largest customers in the United States and the quantity of systems they have from your company.

1) ______________________________________________2) ______________________________________________3) ______________________________________________


5. Provide testimonials, references or quotes made by your customers specifically about your

products and services.

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

6. Do you offer a single point of contact for all troubleshooting or do you use a third party vendor for support? (y/n) ___________

7. Is there a full one year warranty on ALL parts (not just the computer)? (y/n) __________

8. Is there an extended service contract available beyond the first year for a minimum

investment? (y/n) _________

COMPANY REQUIREMENTS AND INFORMATION

1. Parent Company Ownership (DUNS number) ______________________________________________

2. Is the company partially or completely owned by a non U.S. based entity?

If so, what company has controlling interest?_______________________________________

3. Does this product comply with the Buy American Act? _______________________

EXECUTIVE BACKGROUND

Include executive bios for the following positions

(Must include physical office location; length of time with your company; contact information including phone and e-mail)

CEO and/or President VP – Development


PRICING

Provide a list of models that are being proposed.

For each provide:

1. Cost of each without any options

2. Cost of each with available options (provide detail on any option)

3. Detailed description of monitor size, aspect ratio and resolution

Volume pricing options list:

1. Provide volume pricing each for a quantity of _5_

2. Provide volume pricing each for a quality of _______

3. Provide volume pricing each for a quality of _______


PARTIAL VENDOR LIST

(Based on Google Search of “teen driving simulators” October 2015)Note: Company and contact information and search results may vary

IN ORDER OF SEARCH RESULTS

Virtual Driver Interactive, Inc. www.driverinteractive.com4505 Golden Foothill ParkwayEl Dorado Hills, CA 95762(877) 746-8332

Doron Precision Systems www.doronprecision.comP.O. Box 400Binghamton, NY 13902(607) 772-1610

Drive Square, Inc. www.drivesquare.com/drivingsimulator/3213 Duke St., Suite 656Alexandria, VA 22314(877) 224-7708

ECA FAROS (France) http://www.ecafaros.com/en/driving-simulator.htmParc PégaseRue Blaise Pascal22300 Lannion - FrancePhone: +33 (0)296 48 46 47 (US Subsidiary) Simulator Systems Intl h ttp://simulatorsystems.com/about/

5358 S. 125th East Ave. Tulsa, Oklahoma 74146 800-843-4764


http://simulatorsystems.com/about/

http://www.ecafaros.com/en/driving-simulator.htm

http://www.drivesquare.com/drivingsimulator/

http://www.doronprecision.com/

http://www.driverinteractive.com/

MEDIA & REQUIRED SUPPORT DOCUMENTS


driver training simulators · web viewusing the find function in word,

Documents