DRIVING FACULTY CAMPUS WEB-SITE PROFILES USING ACTIVITY INSIGHT

Alyssa Marton & Nancy Orr

Granularity to a Point: Flexible Solutions to Developing Web Profiles

Identifying needsDeveloping a workflowEstablishing templates Implementation processTechnical solutions

TOPICS TO BE EXPLORED INCLUDE:

IDENTIFYING NEEDS PROVIDENCE COLLEGE

Consistent and professional in appearance

Implemented across all departments/programs

Faculty are empowered to edit their own profile directly

Standardized oversight

Benefits of Activity Insight for Faculty Profiles

Lacking consistency Not required Cumbersome editing

process Low oversight

Existing Faculty Profiles

PREVIOUS EXAMPLESPROVIDENCE COLLEGE

Faculty ProfileLanding Page

CURRENT LANDING PAGE & PROFILEPROVIDENCE COLLEGE

Web Services

Academic Affairs

Academic

Communi-

cations Director

Academic Affairs

Faculty

Academic Affairs

DEVELOPING A WORKFLOWPROVIDENCE COLLEGE

ESTABLISHING TEMPLATESPROVIDENCE COLLEGE

Name

Rank

Contact Information

Education

Area(s) of Expertise

Awards & Honors

Selected Publications

Recent Presentations

Click here for more information (flexible field)

Reviewed profiles at peer institutions Inventoried information captured in

existing profiles on College Web site Established parameters Track faculty requests for additional

headings, to implement in the future

IMPLEMENTATION PROCESSPROVIDENCE COLLEGE

Implementation by School Web Services developed coding and created left hand

navigation Academic Communications Director sourced headshots

and created landing pages Communication to departments/programs Users review their profiles, make updates, and provide

feedback Issues are addressed Profiles go LIVE! Repeat process with remaining Schools, departments, and

programs On-campus training and support throughout process

We invite you to stop by at the end of the presentation to share your name/email

address. In return, we’ll share access to a Google

Doc dedicated to this topic. We can brainstorm, ask questions,

communicate, and share ideas together!Thank you!

JOIN US!

DM SOURCED WEB PAGES

WILLIAM & MARY LAW SCHOOL

• Solutions for SMALL CAPS Formatting

• Other Formatting Accommodations• Creating an Edited Volumes Tab• Advantages of More Contribution

Types

DM SOURCED WEB PAGES

WILLIAM & MARY LAW SCHOOL

WILLIAM & MARY LAW SCHOOLFaculty Web Pages

Faculty Profile

THE CHALLENGE:

• SMALL CAPS formatting not supported by DM.

• Essential for publication citations for law school faculty to comply with Bluebook standards.*

• Not critical for administrative reporting but necessary for web page display.

*Bluebook is the legal citation manual, like A.P.A. is for arts & sciences

USE OF SMALL CAPS FORMATTING

THE SOLUTION:• DM does support html code in data

fields• Place <u> & </u> html codes around

desired text in the DM data field• Web software programmed to display

this text in SMALL CAPS formatting.

USE OF SMALL CAPS FORMATTING

EXAMPLE OF SMALL CAPS FORMATTING

THE CHALLENGE: • In most instances, separate title not provided in

faculty book reviews. • The “Title of Contribution” field in the Intellectual

Contributions Tab is a required data field for the entry; we had to entry something.

• Bluebook format conflicted with using that data field as currently programmed for our web pages.

***Multiple End Use Consideration

OTHER FORMATTING ACCOMMODATIONS

BOOK REVIEWS

THE SOLUTION:

• Enter a single space in the “required” Title of Contribution data field.

• Fulfilled data entry requirement for field.• Programmed web pages to identify space

in DM data field, yet ignore it & adjust for the correct citation formatting needed.

OTHER FORMATTING ACCOMMODATIONS

THE CHALLENGE:

• Needed to selectively hide data from web page display - both Intellectual Contributions Tab & Education Tab

• Yet still retain data in DM for administrative reporting.

HIDING SELECT DATA FROM

WEB PAGE DISPLAY

THE SOLUTION:

• Add new “Hide On Web Page?” data field on both Intellectual Contributions and Education tabs.

• The data is still retained in DM for reporting purposes.

HIDING SELECT DATA FROM

WEB PAGE DISPLAY

HIDE ON WEB PAGE?

SEPARATE EDITED VOLUMES TAB

TWO FUNDAMENTAL DRIVERS:

1. Faculty Intellectual Contribution Role

Solely as Editor

2. Dual Roles for Same Publication: Editor Primary & Author Secondary

SEPARATE EDITED VOLUMES TAB

THE CHALLENGE:

• Existing Intellectual Contribution Tab offered only Authoror Collaborator role options in the “required” Author DSA Box & authorship as the primary contribution “assumed.”

• Could not add additional role options to this Author DSA box or add an Editor DSA Box to the same tab without negatively impacting existing reporting templates across campus.

• Needed this data under Scholarship not Service.

PREVIOUS FACULTY WEB PROFILE PAGE – EDITOR

CONTRIBUTION TYPE

ORIGINAL INTELLECTUAL

CONTRIBUTIONS TAB

AUTHOR DSA BOX ON INTELLECTUAL CONTRIBUTION TAB

SEPARATE EDITED VOLUMES TAB

THE SOLUTION:

• Split the Intellectual Contribution’s tab in two by adding an Edited Volumes Tab:

Authored Publications/Edited Volumes

• New tab – Edited Volumes, assumes “Editorship” as Primary intellectual contribution role and provides a way to capture secondary “Authorship” contribution data if applicable.

INTELLECTUAL CONTRIBUTIONS TAB

Tab Changed to Publications, and Split into Authored Publications &

Edited Volumes

EDITED VOLUMES TAB

EDITOR DSA BOX ON

DM SOURCED FACULTY WEB PAGE EDITED BOOKS

SECTION

THE CHALLENGE:

Meeting varying and conflicting faculty preferences and expectations for entry formatting and section placement of similar entries on web pages.

THE SOLUTION: More Contribution Types

MORE CONTRIBUTION TYPES

ADVANTAGES OF

Contribution Type Drop Down Box

Options

Instead of using “Contribution Type” as Web Section Placement Determiner, have DM create a new data field with a drop down menu with web section categories, ie. Books, Book Chapters, Articles, etc.

Advantages:• More Streamlined – less need for

complicated and potentially problematic “If, Then” coding

• Reduces the need for similar but redundant Contribution Types

A BETTER SOLUTION:

If I Knew Then What I Know Now…

A JOURNEY

WITH MANY

TWISTS &

TURNS

IN CLOSING & TO RE-CAP

1. Use of html code for customizing font and citation

display.

2. Have DM add custom data fields or tabs to:

• Selectively hide entries & data from web display

without affecting report data.

• Make initial (level 1) categorization of entries for the web profile sections.  

AND JUST FOR FUN…

SOME ALTERNATIVE PRESENTATION TITLES:

WILLIAM & MARY LAW SCHOOL

AND JUST FOR FUN…

ALTERNATIVE PRESENTATION TITLES:

1. MINUTIA R US

WILLIAM & MARY LAW SCHOOL

JUST FOR FUN …

ALTERNATIVE PRESENTATION TITLES:

1. MINUTIA R Us

2. THERE & BACK AGAIN, … & AGAIN, … &

WILLIAM & MARY LAW SCHOOL

JUST FOR FUN …

ALTERNATIVE PRESENTATION TITLES:

1. MINUTIA R Us2. THERE AND BACK AGAIN, … & AGAIN, …&

3. THE AGONY & THE ECSTASY

WILLIAM & MARY LAW SCHOOL

JUST FOR FUN…

ALTERNATIVE PRESENTATION TITLES:1. MINUTIA R Us

2. THERE AND BACK AGAIN, … & AGAIN, … &3. THE AGONY & THE ECSTASY

4. IF I KNEW THEN WHAT I KNOW NOW,

MY LIFE AS A …

WILLIAM & MARY LAW SCHOOL