DATA AVAILABILITYLGUPROVINCEREGIONMUNICIPAL CONVERGENCE ACTION PLANNEEDED RESOURCES/DATAAVAILABILITYNeeded Resources/Data on DRRAvailableNoneREMARKSAvailable Hazard and Risk MapsList of Vulnerable AreasList of Available DRR Equipment and SuppliesAvailable LDRRM FundDRR Organizational StructureList of Local Partners on DRR OperationsList of Evacuation CentersNumber of LDRRMOs (if permanent, appointee, co-terminus with LCE)List of identified competencies and qualification of LDRRMOCurrent municipal directives, protocols, and ordinances during hit of disaster/typhoonOther DRR related dataNOTE:Put check on Availability Column to assess data available during the Action PlanningPREPARED BY:VENUE:DATE:

EARLY PREPARATIONS LGUPROVINCEREGIONDRR INVENTORYEARLY PREPARATIONS FOR MAYORS(Four General Action Areas)STATUS OF FORMULATION/EXECUTIONData As ofI. Create Structures and SystemsCompletedOn-goingNot Yet StartedORGANIZING AND PLANNINGSign an Executive Order creating the following organizations at the local level:- LDRRMC- LDRRMO- Incident Command System- Community of Disaster Volunteers (CDV)- Local Chamber of Commerce (LCC) / Network of local businessesPrepare the following plans:- LDRRMP (with contingency plans)- LCCAP- IAP- Business Continuity Plan- Evacuation PlanConduct Infrastructure AuditDesignate Emergency Operation Center (EOC)Prepare hazard, risk to include Social Vulnerability Assessment, and flush points mapsDevelop and disseminate a community/family guide for disaster preparedness and responseUpdate Comprehensive Land Use Plan (CLUP) one of the basis in identifying highly vulnerable areas Check baseline data from the Infrastructure AuditRevisit RA 10121Issue Local DRR Communication ProtocolSTATUS OF FORMULATION/EXECUTIONData As ofII.Institutionalize Policies and PlansCompletedOn-goingNot Yet StartedASSIGNMENT AND TASKINGCreate position for LDRRM Officer and three (3) LDRRMO staff as per RA 10121Assign key positions of ICSAssign DRRMO/MSWDO/ CSWDODirect the Punong Barangays to create BDRRMC Assign Municipal/City Engineer to:- Put up signs/directions going to the evacuation center- Put up security posts- Designate shelter for livestock/ animal relief park- Designate a boat garage for coastal communities- Designate evacuation center for prisoners (if prison is high-risk)Direct the Administrator to provide SAR/SRR insurancesDirect the Administrator to prepare a template for reporting and cancellation of travel authoritiesDirect the C/C/MSWDO to designate packing/ repacking area (warehouse)Direct Administrator to prepare templates for:- Suspension of classes- Suspension of work- Prohibition of fishing activities- Prohibition of sea voyage Issuance of preemptive and forced evacuation- Declaration of State of Calamity- Post-Disaster Plan TemplateESTABLISHING LINKAGES/SUPPORTEstablish a Memorandum of Agreement between:- Supermarkets (relief goods and other supplies)- Hospitals (emergency response, use of ambulance and management of injured persons)- Pharmacies (medical supplies)- Volunteer groups (mobilization for various operations)- Transportation groups (mobilization for various operations)- Telecommunication companies (early warning and use of communication equipment) Local construction companies (SRR & clearing operations)- Humanitarian Organizations (retrofi tting evacuation centers/structures)- Faith-based organizations with structures (designated/alternative evacuation centers)- Funeral parlors (management of the dead)NO. OF PERSONNELData As ofIII. Build CompetenciesTrainedUndergoing TrainingNot Yet TrainedTRAINING OF INFORMATION AND AWARENESS PERSONNELConduct training on:- Basic Orientation on CBDRRM- Hazard and Risk Assessment- Climate and Weather Forecast- Early Warning Systems and Monitoring- Infrastructure Audit- Risk Communication- Media ManagementTRAINING OF SECURITY, LIFELINE, AND SRR PERSONNELConduct training on:- Flood/swift water search and rescue- Basic Life Support (First Aid)- Basic Sanitary Inspection and Forensic Investigation in managing the deadTRAINING OF HUMANITARIAN PERSONNELConduct training on Camp ManagementTRAINING OF DRRM AND ADMIN PERSONNELConduct Training on- ICS- LDRRM Planning- LCCA Planning- Community-Based Monitoring System- Alliance-building- DRRMO Competency Building and Development- DRRMO Certification (renewable every 3 years)TRAINING OF POST-DISASTER RESPONSE PERSONNELConduct training on:- Livelihood- Business Continuity Planning- RDNA- PDNANO. OF UNITSData As ofIV. Equip with Hardware and SuppliesProcuredOn-going procurementNot Yet ProcuredACQUIRING SECURITY, SEARCH AND RESCUE, MEDICAL, AND CLEARING RESOURCESInstruct the Administrator/ DRRMO to purchase/prepare the following response equipment:A. Supplies- First aid kits- Cadaver bagsB. Equipment- Boats/vans/trucks/buses- Ambulance/amphibian vehicle/backhoe/ dump truck/fi re trucks/frawler/tractor/ scoop loader (maybe borrowed from other LGUs or NGAs)- Siren- Megaphone- Whistle- Two-way radio, GPS device, and other communication equipment (consider satellite phone)- Ropes and throw bags- Search light- Protective gears (helmet and life vest)- Reflectorize vest- Extrication kit (spine board, shovel, chainsaw, jack hammer or alternative digging device)- Chainsaw, bolo, shovel, water pump- Mobile water treatment- Caution tape- K9 Unit (if available) BarricadeC. Stockpile- Gasoline and extra batteries- Portable generator, solar-powered generator, and flashlights- Potable water- Food packs (rice, canned goods, noodles, ready-to-eat meals)ACQUIRING HUMANITARIAN RESOURCESInstruct Punong Barangays to make sure that every household has emergency balde (Refer to: DILGs Pampamilyang Gabay sa Panahon ng Kalamidad - www.dilg.gov.ph)Direct the C/MSWDO to pack relief goods (stand by) and to prepare community kitchen supplies and equipmentInstruct the DRRMO to purchase/prepare the following:A. Supplies- Registration logbookB. Equipment- Standby vehicles- Megaphone- Whistle- Two-way radio and other communication equipment- Flashlight and extra batteriesC. Stokpile- First aid kits/medicines- Food packs (rice, canned goods, noodles, ready-to-eat meals)- Potable water- Hygiene kit (soap, shampoo, alcohol, toothbrush, toothpaste, sanitary pads, deodorant)- Clothing (jacket, raincoat, hard hat, boots)- Gasoline and extra batteries- Portable generator and gasoline- Beds and beddings Portable toilets- Mosquito netsDirect the Administrator to purchase or coordinate with organizations that may lend a mobile community kitchen during or in the aftermath of the disasterACQUIRING INFORMATION AND AWARENESS RESOURCESPurchase/Prepare the following early warning equipmentA. Equipment- Rain gauge- Water level markers- Wind vane Bells (you can partner with the local church to use the church bells for alarm too) Centralized Hotline (operated and monitored by Command Center )- Vehicles- Siren/Batingaw- Telephone/fax machine/ internet connection- Megaphone Two-way radio, GPS device, and other communication equipment (consider satellite phone)- Flashlight and extra batteries- Transistor radio (single frequency)- Satellite phonesB. Stockpile- Portable generator and gasolineDirect the Municipal Engineer to create and designate public weather bulletin boards and an area for press conference/briefing- Secure hazard and risk maps and potential flash points maps- Directory/contact numbers of key local and national DRRM officials, TV and radio stations, and school principals/administrators- Template of PSAs (Public Service Announcements)PREPARED BY:VENUE:DATE:

CRITICAL PREPARATIONS LGUPROVINCEREGIONDRR INVENTORYCRITICAL PREPARATIONS FOR MAYORSSTATUS OF FORMULATION/EXECUTIONData As ofBOX AAvailableFor ImplementationNot Yet StartedLIST OF DIRECTIVES DURING A DISASTER- Cancellation of Travel Authorities of Personnel- Preparation of pre-disaster risk assessment- Heightening response and early warning- Monitoring typhoon path and intensitySTATUS OF AVAILABILITYData As ofBOX BAvailableFor completionNot yet StartedMEETING AGENDA IN CONVENING THE LDRRMC- Typhoon path and possible impact/s- Number of possible affected communities- Incident Command SystemIdentify Incident Commander- Composition and Tasking- Administrative and logistical support- Security, lifeline and SRR Cluster- Humanitarian Cluster- Information and Awareness Cluster- Availability of the LDRRM Fund- Prepositioning and readiness of resources- Daily briefing, debriefing updates and schedulesLEVEL OF UNDERSTANDINGBOX FPoorFairGoodGreatExcellentGUIDELINES IN UTILIZING THE LDRRM FUNDSection 21 of RA No. 10121 provides that the General Fund amounting to not less than fi ve percent (5%) of the estimated revenue from regular sources shall be set aside for LDRRM Fund. Thirty percent (30%) of the LDRRMF shall be set aside for the Quick Response Fund (QRF) and 70% for disaster prevention and mitigation, response, rehabilitation and recovery.The release and use of the 30% QRF shall be supported by the local sanggunian declaring LGU under the state of calamity or a Presidential declaration of state of calamity upon recommendation of the NDRRMC.BOX G:NO. OF HOUSEHOLDSHighly Vulnerable Communities include, But Are Not Limited To:IdentifiedOn-going identificationData As ofLandslide-prone areasCoastal and island communitiesCommunities near river banks and waterwaysFlood-prone areas Storm surge-prone areasBOX I:STATUS OF FORMULATION/EXECUTIONData As ofEVACUATION CENTER STANDARDSCompletedOn-goingNot Yet StartedA. Structure and Location:- Permanent and disaster-resilient evacuation centers (multi-purpose centers) at the province/municipality/ city/barangay- Animals Relief park (separate space or structure for livestock, domestic animals and crops)- Not in high-risk areas (refer to your risk map)- Accessibility for people At most six (6) families per evacuation room (40m2)B.AmenitiesToilet for men and women (1:50)/Additional portable toilets- Separate toilet for Persons With Disabilities (PWDs)- Consider designated area for LGBTs and assigned bathrooms (if available)- Well-lighted- Can be locked from inside- With proper ventilation- With water supply, pail/dipper and soapGenerator setsChild, woman, elderly, and PWDs-friendly spaceAssembly area for relief distributionConsider designating couples/conjugal roomCommunity kitchen- Kitchen utensils- Water facilities- Laundry spaceBoat garage for coastal barangaysC. Services:On Health and Nutrition- Health Station/Clinic- Breastfeeding Room- Basic drugs, medicines, medical supplies, and equipment inside the evacuation center- Medical Team: doctors, nurses, midwives- Hygiene kit (toothpaste, toothbrush, soap, shampoo, sanitary pad, diaper)- Food packs (canned goods, ready-to-eat meals, noodles, water, milk for infants)- Contraceptives (at least make this available when needed/inform the evacuees that contraceptives are available)- Crew (Emergency Medical Services)- Trained psycho-social support responders (two per LGU-PCMB) c/o DOHOn Security- 1 Police Officer- 20 Tanods (BPAT/BERT)- Designated parking space/helibaseBOX JSCRIPT*MAYORS SCRIPT FOR ALERT/ADVISORY FOR RADIO ANNOUNCEMENT*Based on the proposed, script can be customizedPREPARED BY:VENUE:DATE:

LDRRMOsList of LDRRMOsNAMESTATUS OF APPOINMENTMUNICIPALITYGENDERAGEYEARS IN SERVICEDRR TRAININGS ATTENDEDCOMPETENCIES AND QUALIFICATIONS

LOCALDIRECTORYLGUPROVINCEREGIONLOCAL DRRM DIRECTORYOFFICE/OFFICIALCONTACT NO.CONTACT PERSONOFFICE ADDRESSREMARKSGovernorPDRRMOPoliceHospitalLocal DRRM OfficeLocal Rescue TeamsWater CompanyElectric CompanyLocal SupermarketPhone CompanyPrivate SectorsPREPARED BY:VENUE:DATE: