dta procurement demo 1.role of unit maker/cha user 1.preparation of a dta procurementpreparation of...

DTA Procurement Demo

1. Role of Unit Maker/CHA user1. Preparation of a DTA Procurement2. Submission of DTA Procurement to Unit Approver

2. Role of Unit Approver1. Verification of DTA Procurement 2. Submission of DTA Procurement 3. Handling Query raised by Authorised Officer

3. Role of Authorised Officer1. Assessment of DTA Procurement

Preparation of DTA Procurement by Unit Maker/CHA user

Click on DTA Procurement Form

User may click on ‘Help’ incase of Doubts/Queries

Select Type of DTA Unit

The Unit Details are auto populated

DTA Unit details are to be filled

Preparation of DTA Procurement by Unit Maker/CHA

Select Procurement type as ‘Normal Procurement’

Tick here if goods are brought in under ARE-

1

Click on SAVE


Continuation of General Details tab

On saving DTA procurement form for the first time Unique Request Id is

generated

On saving General Details tab a message is displayed as ‘Details saved

successfully’


Invoice Details to be entered in this tab

Click on ADD option to add Invoice details


Enter the Invoice Details

Click on SAVE


Continuation of Invoice Details tab

Multiple invoices can be added by clicking on ADD

button


Invoice details entered is displayed in a tabular form

Continuation of Invoice Details tab

Item Details to be entered in this

tab

The list of invoices (added through ‘Invoice Details’ tab) is displayed here.

Click on ADD option to add Item details

In case of multiple invoices, the user can select an invoice by clicking here

to add items in it


Enter Item Details

Select ‘Item Type’


Continuation of Item Details tab

User can search for RITC/ITCHS Code of the

item by clicking here

User can enter the 1st four digit of RITC Code and click

on Search

User can select the Code


Continuation of Item Details tab

Click on SELECT

Click on Save

Multiple items can be added by clicking on ADD button


Item added is displayed in tabular form

Submission of DTA Procurement by Unit Maker/CHA toUnit Approver

Click here to submit the request to Unit

Approver

Submission of DTA Procurement Request by Unit Maker/CHA to Unit

Approver

After preparing the DTA procurement , Unit Maker /CHA user may submit the request to

Unit Approver

After clicking on SUBMIT button, Confirmation screen appears

Click on CONFIRM to submit the request


Approver

Maker can view his Inbox by clicking here

Unit can click on Request Id to view contents the

request

If Unit Maker/CHA User prepares a DTA procurement but does not submit, the DTA

procurement form will remain in Maker/CHA user’s Inbox


Approver

Submission of DTA Procurement by Unit Approver to Authorised Officer

As Unit Maker/CHA user submits the request, it comes to Unit Approver’s Inbox

Click here to open the request


Unit Approver’s Inbox


Unit Approver can view & edit the entire DTA procurement form

These are the Action options available to Unit

Approver

After selecting Request Status, click on SUBMIT

Unit Approver may 1. Send back the DTA procurement request to user who has prepared it or 2. Submit the DTA procurement request to Authorized Officer


After clicking on SUBMIT button, Confirmation Screen

appears

Click on CONFIRM to submit the DTA procurement request

to Authorized Officer


After selecting the Payment Mode, Click on PAY button & then on CONFIRM button

200 200


DTA Procurement

200 INR

User may either pay the transaction charges from his account or make an online payment using Payment

Gateway

On Payment, Acknowledgement Receipt

is generated

Click here to export the acknowledgementreceipt into PDF


DTA Procurement

Approval of DTA Procurement Request by

Authorized Officer

•As Unit Approver submits the DTA Procurement Request, it moves to the

Authorized Officer of the SEZ.

•Authorized Officer will be able to open the request & verify details.

•On verification, the authorised officer will update the status of the Request

in SEZ Online System.

Handling Query raised by Authorised Officer• If the Authorised Officer finds a discrepancy or needs a clarification

with respect to the DTA Procurement Request, he may raise a ‘Query’.

• If Authorised Officer raises a query, the DTA Procurement Request will

go back to Unit Approver.

• Unit Approver can view the DTA Procurement Request from his Inbox

& reply to the ‘Query’. The unit will also be able to edit the DTA

Procurement Request if required.

Unit Approver Authorised Officer

1.Submit2.Raise Query

3.Query Response

Click here to open the request

If Authorised Officer raises a query, the request will come to Unit Approver’s

Inbox

The status of the request will be ‘Authorised Officer Raise Query’

Handling Query raised by Authorised Officer

This is Unit Approver’s Inbox

After opening the request, Click here (Remarks History Link) to view the Query raised by the

Authorized Officer

Remarks entered by the Authorised Officer giving details of the Query


Unit Approver can view & edit the entire details of the DTA procurement form

Unit Approver may 1.Forward the Query to the maker/CHA user who had prepared the DTA procurement request or2.Reply to the Query


These are the Action options available to Unit

Approver

Unit approver can reply to the Query by entering remarks in ‘External Remarks’ Column, which entered can be viewed by Authorised Officer

If Unit approver selects Request Status as ‘Query Response’, External Remarks column is displayed

After entering the query reply in the ‘External Remarks,’ column, as user clicks on submit , the DTA procurement request goes back to Authorised Officer


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