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OCFS Data Warehouse Reporting Page 1 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
OCFS Predefined Reports Guide
PowerPlay reports can be accessed through the following steps. For more detailed instructions, refer to Module 3: Using Predefined and Default PowerPlay Reports in the Step-by-Step Guide. 1. Double-click the Internet Explorer icon on your desktop. 2. Click Favorites on the menu bar. 3. Select Data Warehouse Login from the drop-down menu.
♦ If Data Warehouse Login does not exist on the drop-down menu, type http:\OCFSDATAWAREHOUSE in the Address box.
♦ Click Favorites on the menu bar. ♦ Select Add to Favorites from the drop-down menu. ♦ Type “Data Warehouse Login” in the Name box of the Add a Favorite dialog box. ♦ Click OK.
4. Enter your NT User ID, NT Password, and Domain in the OCFS Data Warehouse Login dialog box. 5. Click on the Logon button. 6. Click OK on the Confidential Warning screen. 7. If you’d like to use the path, follow the instructions below, if you’d like to use the folders to access the
reports, skip to Step 8. • Double-click the Cognos PowerPlay icon on the Citrix desktop. • Close the PowerPlay 6.6 Welcome screen • Inside PowerPlay, point to File Open. • In the Choose a Report dialog box, double-click OCFS Datawarehouse. • Double-click the DataWarehouse folder to open it. • Double-click the Pre-defined User Reports folder to open it. • Open one of the folders listed. • Select a report from the listing. • Make sure the Prompt for Cube check box is selected. • Click Open. • Click on the drop-down arrow to the right of the Connections box. • Locate Data Warehouse in the Connections drop-down list.
♦ If Data Warehouse does not appear in the Connections listing, click on the Connections button to the right of the Connect window.
♦ Click Add on the Connections box. ♦ In the Add a Connection dialog, type the following:
Data Warehouse in the Connection window Conncord1 in the Server window
• Select an appropriate cube and open it. • If the Cognos Common Logon box displays, enter your NT User ID and Cognos Password.
8. Select one of the report folders on the Data Warehouse welcome screen and double-click it. 9. Double-click the Pre-defined User Reports folder. 10. Double-click the desired report. 11. If the Cognos Common Logon box displays, enter your NT User ID and Cognos Password. Impromptu reports can be accessed through the following steps. For more detailed instructions, refer to Module 3: Using Predefined Impromptu Reports in the Step-by-Step Guide that accompanies this course. 1. Login to Citrix. 2. If you’d like to use the path to access the reports, follow the steps below, otherwise, skip to step 3.
• Double-click the Impromptu icon on the Citrix desktop. • Inside Impromptu, point to File Open. • In the Open dialog box, navigate to OCFS Datawarehouse\DataWarehouse\Pre-defined User
Reports. • Open one of the folders. • Select the report to open, and click Open. • If the Cognos Common Logon box displays, enter your NT User ID and Cognos Password.
3. Select one of the report folders on the Data Warehouse welcome screen and double-click it. 4. Double-click the Pre-defined User Reports folder. 5. Double-click the desired report. 6. If the Cognos Common Logon box appears, enter your NT User ID and Cognos Password.
Page 2 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Folder Name and Description Predefined Reports in the Folder
Abuse and Neglect – contains predefined PowerPlay and Impromptu reports pertaining to abuse and neglect. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Allegations, OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Investigations, and OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Consolidated Investigations.
CPS Report Determination During the Period Statewide Totals
CPS Reports Processed During the Period Statewide Totals
CPS Stages and Reports Current Status Statewide
Allegations Report
Consolidated Investigations
ADOPTION – contains predefined Impromptu reports pertaining to adoption cohorts. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Adoption PIP.
Admission to Discharge Summary Report
Adoption Cohort Summary Report
CFSR PIP – contains predefined Impromptu reports pertaining to foster care issues and AFCARS. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\CFSR Program Improvement Plan.
AFCARS First-Time-Entry Summary Data Profile
AFCARS Point-In-Time Summary Data Profile
Discharge to Adoption Summary (1999, 2000, 2001, 2002)
Maltreatment in Foster Care Summary (1999, 2000, 2001, 2002)
Recurrence by District (1999, 2000, 2001, 2002)
Re-entry to Foster Care Summary (1999, 2000, 2001, 2002)
Reunify with Parent or Caretaker Summary (1999, 2000, 2001, 2002)
Six National Indicators (1999, 2000, 2001, 2002)
Two or Fewer Placement Settings Summary (1999, 2000, 2001, 2002)
OCFS Data Warehouse Reporting Page 3 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Folder Name and Description Predefined Reports in the Folder
Foster Care – contains predefined Impromptu reports pertaining to Foster Care. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\CCRS Reports.
Admissions to Foster Care Summary Report
Discharges from Foster Care Summary Report
In Care Detail Report
In Care Summary Report
Legal Detail Report
Out of Home Settings – contains predefined Impromptu reports pertaining to out of home settings. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\FAD.
Closed Facility Report
Facility Detail Report
Foster Home Reauthorization Coming Due
Facility Summary List Report
Page 4 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Folder Name and Description Predefined Reports in the Folder
Report Library – contains a library of predefined Impromptu reports. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Report Library.
ASFA Trends
ASFA Child Specific List
Currently Active Certified Foster Homes and Parents by Location
Children In Care Placed Out of State
Current Secondary Assignments Received Summary
District Units by Unit Specialization
Intakes and Determination by District
Intakes and Determinations
JD and PINS Currently In Care and Absent
Overdue Reports
Report Determinations by Allegation Type
Report Determination by District, Allegation & Year Specific Prompt
Secondary Assignments Received During a Quarter
Sexual Abuse Intakes and Determination by Year
Security – contains predefined Impromptu reports pertaining to security. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Security.
Assignee Designee Report
Business Function Report
Staff Security Report
Unit Approver Report
OCFS Data Warehouse Reporting Page 5 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Folder Name and Description Predefined Reports in the Folder
Vacancy Control – contains predefined Impromptu reports that permit ACS and NYC contract agencies to review their Foster Care Resources from the Borough, Community District, Agency, Facility, and Bed Level. The Data in these reports is updated daily. There are two separate folders that house these reports: the Current Vacancy Folder and the Historical Vacancy folder. These reports are also available through the following path: OCFS Datawarehouse\Data Warehouse\Pre-defined User Reports\Vacancy Control.
The following five Temporarily Unavailable reports located in the Current Vacancy Folder and the Historical Vacancy folder:
Borough Community District Summary
Agencies Within Community District by Borough
Agency Facility Within Community District by Borough
Agency Organization Report by Borough and Community District
Facility Detail Report
The following five reports are available in the Current Vacancy Folder and the Historical Vacancy folder:
Borough Community District Summary
Agencies Within Community District by Borough
Agency Facility Within Community District by Borough
Agency Organization Report by Borough and Community District
Facility Detail Report
Page 6 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
PowerPlay Title: Allegations Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Allegations Cube(s): Allegations Cubes Welcome Screen Folder: Abuse and Neglect
QG1
OCFS Data Warehouse Reporting Page 7 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
PowerPlay Title: CPS Stages and Reports Current Status Statewide Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Investigations Cube(s): Investigations Cubes Welcome Screen Folder: Abuse and Neglect
QG2
Page 8 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
PowerPlay Title: CPS Report Determinations During the Period Statewide Totals Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Investigations Cube(s): Investigations Cubes Welcome Screen Folder: Abuse and Neglect
QG3
OCFS Data Warehouse Reporting Page 9 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
PowerPlay Title: CPS Reports Processed During the Period Statewide Totals Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Investigations Cube(s): Investigations Cubes Welcome Screen Folder: Abuse and Neglect
QG4
Page 10 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Consolidated Investigations Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Consolidated
Investigations Welcome Screen Folder: Abuse and Neglect
OCFS Data Warehouse Reporting Page 11 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Foster Home Reauthorization Coming Due Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ FAD Report Catalog: Foster Home Welcome Screen Folder: Out of Home Settings
QG5
Page 12 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Facility Detail Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ FAD Report Catalog: Foster Home Welcome Screen Folder: Out of Home Settings
QG6
OCFS Data Warehouse Reporting Page 13 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Facility Summary List Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ FAD Report Catalog: Foster Home Welcome Screen Folder: Out of Home Settings
QG7
Page 14 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Closed Facility Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ FAD Report Catalog: Foster Home Welcome Screen Folder: Out of Home Settings
QG8
OCFS Data Warehouse Reporting Page 15 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Admissions to Foster Care Summary Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\CCRS
Reports Report Catalog: Admissions Discharges Welcome Screen Folder: Foster Care
QG9
Page 16 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Discharges from Foster Care Summary Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CCRS
Reports Report Catalog: Admissions Discharges Welcome Screen Folder: Foster Care
QG10
OCFS Data Warehouse Reporting Page 17 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: In Care Detail Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\CCRS
Reports Report Catalog: In Care Detail Welcome Screen Folder: Foster Care
QG12
Page 18 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: In Care Summary Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\CCRS
Reports Report Catalog: In Care Summary Welcome Screen Folder: Foster Care
QG13
OCFS Data Warehouse Reporting Page 19 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Legal Detail Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CCRS
Reports Report Catalog: In Care Detail Welcome Screen Folder: Foster Care
QG14
Page 20 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Admission to Discharge Summary Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Adoption PIP Welcome Screen Folder: ADOPTION
OCFS Data Warehouse Reporting Page 21 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Adoption Cohort Summary Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Adoption PIP Welcome Screen Folder: ADOPTION
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Impromptu Title: Recurrence by District Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
OCFS Data Warehouse Reporting Page 23 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Maltreatment in Foster Care Summary Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
Page 24 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Discharge to Adoption Summary Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
OCFS Data Warehouse Reporting Page 25 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Re-entry to Foster Care Summary Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
Page 26 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Reunify with Parent or Caretaker Summary Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
OCFS Data Warehouse Reporting Page 27 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: Six National Indicators Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
Page 28 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: Two or Fewer Placement Settings Summary Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
OCFS Data Warehouse Reporting Page 29 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu Title: AFCARS First-Time-Entry Summary Data Profile Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
Page 30 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu Title: AFCARS Point-In-Time-Entry Summary Data Profile Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ CFSR
Program Improvement Plan Welcome Screen Folder: CFSR PIP
OCFS Data Warehouse Reporting Page 31 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu
Title: Assignee Designee Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Security Report Catalog: Security Welcome Screen Folder: Security
Page 32 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu
Title: Business Function Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Security Report Catalog: Security Welcome Screen Folder: Security
OCFS Data Warehouse Reporting Page 33 Reference Guide to OCFS Predefined Reports Rev 07/23/2004
Impromptu
Title: Staff Security Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Security Report Catalog: Security Welcome Screen Folder: Security
Page 34 OCFS Data Warehouse Reporting Rev 07/23/2004 Reference Guide to OCFS Predefined Reports
Impromptu
Title: Unit Approver Report Directory Path: OCFS Datawarehouse\DataWarehouse\Pre-defined User Reports\ Security Report Catalog: Security Welcome Screen Folder: Security