e appendix

7/25/2019 e Appendix

1/45

Appendix E

ITEC Policies and Related Statues

Information Technology Policy 2400 Revision 1 Project Approval

1.0 TITLE: IT Project Approval

1.1 EFFECTIVE DATE: October 28, 2004

1.2 TPE OF ACTIO!: "p#ate

2.0 P"$PO%E: To e&tabl'&( a pol'c) *or t(e approval o* project& t(at '+cl#e t(e &e o*'+*or-at'o+ &)&te-& or co--+'cat'o+& tec(+olo).

/.0 O$A!IATIO!% AFFECTED: All ra+c(e&, oar#&, Co--'&&'o+&, Depart-e+t&,D'v'&'o+&, a+# Ae+c'e&, o* &tate over+-e+t, (erea*ter re*erre# to a& e+t't'e&.

4.0 $EFE$E!CE%:

4.1 3.%.A. 18 %pp. 567520/ at(or'e& t(e ITEC to: A#opt '+*or-at'o+ re&orce pol'c'e& a+#proce#re& a+# prov'#e #'rect'o+ a+# coor#'+at'o+ *or t(e appl'cat'o+ o* t(e &tate9& '+*or-at'o+tec(+olo) re&orce& *or all &tate ae+c'e&.

6.0 DEFI!ITIO!%AC3$O"!D:

6.1 I+*or-at'o+ tec(+olo) project -ea+& a project *or a -ajor co-pter, teleco--+'cat'o+& orot(er '+*or-at'o+ tec(+olo) '-prove-e+t ;'t( a+ e&t'-ate# c-lat've co&t o* 2?pra#e '-prove-e+t& to e='&t'+ e@'p-e+t a+# a+) co-pter &)&te-&, prora-& or &o*t;arepra#e& t(ere*ore or >/? #ata or co+&lt'+ or ot(er pro*e&&'o+al &erv'ce& *or &c( a project.

6.2 ITEC B $e*er& to t(e I+*or-at'o+ Tec(+olo) E=ect've Co+c'l, #t'e& #e*'+e# '+ 3. %. A.18 %pp. 5675202, 567520/.

6./ CITO B $e*er& to t(e E=ect've, Le'&lat've or #'c'al C('e* I+*or-at'o+ Tec(+olo) O**'cer,#t'e& #e*'+e# '+ 3. %. A. 18 %pp. 5675206, 5617520, 5675205.

.0 POLIC:

.1 Pr'or approval -&t be obta'+e# to &tart a project. Approval to procee# o+ a project &(all bera+te# a*ter >a.? &at'&*actor) co-plet'o+ o* a+) prev'o& p(a&e& a+# >b.? rev'e; a+# approval o*all re@'re# #oc-e+tat'o+ b) t(e bra+c( CITO.

. 2 All IT project& ;'t( a c-lat've co&t o*


2/45

Appendix E


5.0 P$OCED"$E%:

5.1. A project approval -&t be obta'+e# *or eac( project ;'t( a total co&t o*


3/45

Appendix E


Information Technology Policy 2500 Revision 1 - Project tat!s

Reporting1.0 TITLE: Project %tat& $eport'+

1.1 EFFECTIVE DATE: Apr'l 24, 200/

1.2 TPE OF ACTIO!: "p#ate

2.0 P"$PO%E: To e&tabl'&( a pol'c) *or report'+ t(e &tat& o* project& t(at '+cl#e t(e &e o*'+*or-at'o+ &)&te-& or co--+'cat'o+& tec(+olo).

/.0 O$A!IATIO!% AFFECTED: All ra+c(e&, oar#&, Co--'&&'o+&, Depart-e+t&,D'v'&'o+&, a+# Ae+c'e&, o* &tate over+-e+t, (erea*ter re*erre# to a& e+t't'e&.

4.0 $EFE$E!CE%:

4.1 3.%.A. 18 %pp. 567520/ at(or'e& t(e ITEC to: A#opt '+*or-at'o+ re&orce pol'c'e& a+#proce#re& a+# prov'#e #'rect'o+ a+# coor#'+at'o+ *or t(e appl'cat'o+ o* t(e &tate9& '+*or-at'o+tec(+olo) re&orce& *or all &tate e+t't'e&.

4.2 3.%.A 5675211 #'rect& t(e le'&lat've c('e* '+*or-at'o+ tec(+olo) o**'cer, +#er t(e #'rect'o+o* t(e o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo), to -o+'tor &tate ae+c) e=ect'o+ o*'+*or-at'o+ tec(+olo) project& a+# at t'-e& aree# po+ b) t(e t(ree c('e* '+*or-at'o+tec(+olo) o**'cer& &(all report prore&& '+ project e=ect'o+ a+# t(e &tat& a+# c(a+e& to t(eproject *'+a+c'al pla+.

4./ 3.%.A. 5675211 #'rect& ae+c) (ea#& to co+&lt ;'t( t(e o'+t Co--'ttee o+ I+*or-at'o+Tec(+olo) be*ore approv'+ a+) '+crea&e above t(e at(or'e# total co&t o* a project t(ate=cee#& t(e le&&er o*


4/45

Appendix E


6./ ITEC 7 $e*er& to t(e I+*or-at'o+ Tec(+olo) E=ect've Co+c'l, #t'e& #e*'+e# '+ 3. %. A.18 %pp. 5675202, 567520/.

6.4 CITO B $e*er& to t(e E=ect've, Le'&lat've or #'c'al ra+c( C('e* I+*or-at'o+ Tec(+olo)O**'cer, #t'e& #e*'+e# '+ 3. %. A. 18 %pp. 5675206, 5617520, 5675205.

6.6 Project c(a+e or overr+ -ea+& a+) o* t(e *ollo;'+: >1? A+) c(a+e '+ pla++e#e=pe+#'tre& *or a+ '+*or-at'o+ tec(+olo) project t(at ;ol# re&lt '+ t(e total at(or'e# co&t o*t(e project be'+ '+crea&e# above t(e crre+tl) at(or'e# co&t o* &c( project b) -ore t(a+e't(er /? a+) c(a+e '+t(e propo&e# &e o* a+) +e; or replace-e+t '+*or-at'o+ tec(+olo) e@'p-e+t or '+ t(e &e o*a+) e='&t'+ '+*or-at'o+ tec(+olo) e@'p-e+t t(at (a& bee+ &'+'*'ca+tl) pra#e#.

6. Project c(a+e re@e&t -ea+& a+) aree-e+t bet;ee+ t(e ae+c) a+# a co+tractor t(at ;'llre&lt '+ a c(a+e to t(e crre+tl) at(or'e# co&t o* t(e project.

.0 POLIC:

.1 T(e project &tat& report'+ proce#re& #e*'+e# '+ t('& pol'c) &per&e#e t(e prev'o& project&tat& report'+ proce#re& a& #e*'+e# '+ 3a+&a& I+*or-at'o+ $e&orce Co+c'l Pol'c) 2400.T(e rev'&e# proce#re& appl) to all +e; a+# crre+t project&.

.2 To *ac'l'tate t(e evalat'o+ o* prore&& o+ '+*or-at'o+ tec(+olo) a+# teleco--+'cat'o+&project&, ae+c'e& ;'ll &b-'t project &tat& report& to t(e C('e* I+*or-at'o+ Tec(+olo) O**'cero* t(e'r bra+c(, o+ a relar ba&'&, at a *re@e+c) t(at '& #eter-'+e# b) t(e C('e* I+*or-at'o+

Tec(+olo) O**'cer.

5.0 P$OCED"$E%:

5.1 All project prore&& report& are #e '+ t(e o**'ce o* t(e C('e* I+*or-at'o+ Tec(+olo) O**'cerb) t(e 10t( o* t(e -o+t( *ollo;'+ t(e e+# o* t(e report'+ per'o#. T(e C('e* I+*or-at'o+Tec(+olo) O**'cer -a) re@'re -ore *re@e+t report'+ *or ('( r'& project&.

5.2 A project &tat& report -&t be &b-'tte# eac( report'+ per'o# *or eac( project ;'t( a totalco&t o*


5/45

Appendix E


*or t(e prpo&e o* rev'e;'+ t(e &tat& o* act've '+*or-at'o+ tec(+olo) project&. T(at pol'c)#e*'+e& t(e c'rc-&ta+ce& +#er ;('c( pre&e+tat'o+& ;'ll be re@'re# a+# #eta'l& t(e co+te+t o*

&c( pre&e+tat'o+&.

8.0 $E%PO!%IILITIE%:

8.1 Gea#& o* #'v'&'o+&, #epart-e+t&, ae+c'e&, boar#&, a+# co--'&&'o+& are re&po+&'ble *ore&tabl'&('+ proce#re& *or t(e'r ora+'at'o+9& co-pl'a+ce ;'t( t(e re@'re-e+t& o* t('& pol'c).

.0 CA!CELLATIO!: Prev'o& rev'&'o+&.

Attac(-e+t 1 7 E&t'-ate# Co&t at Co-plet'o+ ITEC PJ70278

(ttp:#a.&tate.&.&'to'tprojectreport'+.(t-

Attac(-e+t 2 7 Kor rea#o;+ %trctre >K%? (ttp:#a.&tate.&.&'to'tprojectreport'+.(t-

Attac(-e+t / 7 Tra+&-'ttal Pae (ttp:#a.&tate.&.&'to'tprojectreport'+.(t-

Attac(-e+t 4 7 Kor Pro#ct I#e+t'*'cat'o+ >KPI? ITEC PJ7027


Attac(-e+t 6 7 C(a+e Ja+ae-e+t ITEC PJ70

Ae+c'e& ;'ll '+cl#e a cop) o* a+) project7c(a+e7re@e&t t(at (a& bee+ approve# b) t(eae+c) #r'+ t(e report'+ per'o# '* t(at c(a+e re@e&t ;'ll re&lt '+ a c(a+e to t(e crre+tl)at(or'e# co&t o* t(e project. Eac( project c(a+e re@e&t &(ol# be acco-pa+'e# b) a+a+al)&'& o* '-pact o+ t(e project& &c(e#le a+# re&orce&.


Attac(-e+t B o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo) $ev'e; o* Act've Project&

(ttp:#a.&tate.&.&'tec#oc-e+t&ITEC%CITPol'c)2.(t-

Project Management Methodology Release 2.4 Appendix E - Page 5
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6/45

Appendix E


Information Technology Policy 2510 - "versight of Information

Technology Projects1.0 TITLE: Over&'(t o* I+*or-at'o+ Tec(+olo) Project&


1.2 TPE OF ACTIO!: !e;

2.0 P"$PO%E: To e&tabl'&( a pol'c) *or t(e over&'(t o* '+*or-at'o+ tec(+olo) project& ;'t('+ae+c'e&. Project over&'(t '& a+ e&&e+t'al -a+ae-e+t pract'ce to e+&re t(e &cce&&*l'-ple-e+tat'o+ o* '+*or-at'o+ tec(+olo) project&. T(e prpo&e '& to e+&re t(at t(e project '&be'+ -a+ae# '+ co-pl'a+ce ;'t( t(e project pla+, t(at &o+# -a+ae-e+t pract'ce& are be'+ob&erve#, t(at co+tractor& are #el'ver'+ o+ t(e'r co+tract&, t(at t(e project '& a#e@atel) &ta**e#

a+# t(at &c(e#le& are rea&o+able a+# are be'+ -et.

/.0 O$A!IATIO!% AFFECTED: All #'v'&'o+&, #epart-e+t& a+# ae+c'e& o* t(e &tate.

4.0 $EFE$E!CE%:

4.1 3.%.A. 18 %pp. 567520/ at(or'e& t(e ITEC to: A#opt '+*or-at'o+ re&orce pol'c'e& a+#proce#re& a+# prov'#e #'rect'o+ a+# coor#'+at'o+ *or t(e appl'cat'o+ o* t(e &tate9& '+*or-at'o+tec(+olo) re&orce& *or all &tate ae+c'e&.

4.2 3.%.A 5675211 #'rect& t(e le'&lat've c('e* '+*or-at'o+ tec(+olo) o**'cer, +#er t(e #'rect'o+o* t(e o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo), to -o+'tor &tate ae+c) e=ect'o+ o*'+*or-at'o+ tec(+olo) project& a+# at t'-e& aree# po+ b) t(e t(ree c('e* '+*or-at'o+

tec(+olo) o**'cer& &(all report prore&& '+ project e=ect'o+ a+# t(e &tat& a+# c(a+e& to t(eproject *'+a+c'al pla+.

4./ 3.%.A. 5675211 #'rect& ae+c) (ea#& to co+&lt ;'t( t(e o'+t Co--'ttee o+ I+*or-at'o+Tec(+olo) be*ore approv'+ a+) '+crea&e above t(e at(or'e# total co&t o* a project .t(ate=cee#& t(e le&&er o* 2? pra#e '-prove-e+t& to e='&t'+ e@'p-e+t a+# a+) co-pter&)&te-&, prora-& or &o*t;are pra#e& t(ere*ore or >/? #ata or co+&lt'+ or ot(erpro*e&&'o+al &erv'ce& *or &c( a project.

6.2 CITO 7 C('e* I+*or-at'o+ Tec(+olo) O**'cer, #t'e& #e*'+e# '+ 3. %. A. 18 %pp. 5675206,567520, 5675205.

6./ ITEC 7 re*er& to t(e I+*or-at'o+ Tec(+olo) E=ect've Co+c'l.



7/45

Appendix E


6.4 I+*or-at'o+ Tec(+olo) Project Pla+ re*er& to t(e pla+ #e*'+e# b) t(e D'v'&'o+ o* #et'+&trct'o+& *or '+*or-at'o+ tec(+olo) project&.

.0 POLIC:

.1 All '+*or-at'o+ tec(+olo) project& ;'ll be co+#cte# +#er t(e over&'(t o* t(e ae+c)e=ect've -a+ae-e+t.

.2 Ae+c'e& ;'ll &b-'t a r'& a&&e&&-e+t a+al)&'& to t(e C('e* I+*or-at'o+ Tec(+olo) O**'ceralo+ ;'t( t(e'r I+*or-at'o+ Tec(+olo) Project Pla+.

./ T(e C('e* I+*or-at'o+ Tec(+olo) O**'cer, ;(e+ rev'e;'+ project& t(at are &bject to CITOrev'e;, ;'ll evalate t(e &'e, co-ple='t), r'& a+# co+&e@e+ce& o* *a'lre *or propo&e# project&a+# ;'ll #eter-'+e to ;(at e=te+t '+#epe+#e+t e=ter+al over&'(t ;'ll be re@'re# to a#e@atel)-o+'tor t(e e=ect'o+ o* ae+c) '+*or-at'o+ tec(+olo) project&.

.4 A*ter rev'e; o* t(e I+*or-at'o+ Tec(+olo) Project Pla+, T(e C('e* I+*or-at'o+ Tec(+olo)O**'cer -a) reco--e+# a+ a-o+t to be '+cl#e# '+ t(e project b#et to cover t(e co&t o* a+appropr'ate level o* over&'(t b) a+ '+#epe+#e+t over&'(t co+tractor.

.6 Ae+c'e& ;'ll *ll) &pport e=ter+al rev'e;& '+ or#er to -a='-'e t(e &tate9& '+ve&t-e+t '+'+*or-at'o+ tec(+olo) project&.

. e*ore o+e or -ore &tate ae+c'e& propo&'+ a+ '+*or-at'o+ tec(+olo) project be'+ t(eproject, t(e project pla+, '+cl#'+ t(e tec(+'cal arc('tectre o* 't& co-pter a+# co--+'cat'o+&&)&te-&, a+# t(e co&t7be+e*'t a+al)&'& &(all be approve# b) t(e ae+c) (ea# a+# b) t(e c('e*'+*or-at'o+ tec(+olo) o**'cer. All &pec'*'cat'o+& *or b'#& a+# propo&al& relate# to a+ approve#project &(all be rev'e;e# b) t(e c('e* '+*or-at'o+ tec(+olo) o**'cer.

.5 T(e (ea# o* a+ ae+c) ;'t( pr'-ar) re&po+&'b'l't) *or a project -a) at(or'e or approve,;'t(ot co+&ltat'o+ ;'t( t(e o'+t Co--'ttee, a+) c(a+e '+ pla++e# e=pe+#'tre& *or a projectt(at ;ol# re&lt '+ a+ '+crea&e# total co&t t(e lo;er o* le&& t(a+


8/45

Appendix E


5./ E=ter+al over&'(t -a) be per*or-e# b) t(e C('e* I+*or-at'o+ Tec(+olo) O**'cer, b) a+'+#epe+#e+t over&'(t co+tractor or a co-b'+at'o+ o* bot(, #epe+#'+ o+ t(e re@'re-e+t& o* t(e

project.

5.4 Over&'(t re@'re-e+t& *or a &-all project ;'t( ver) lo; r'& -a) be *l*'lle# ;'t( rot'+eproject &tat& report'+ ;('le re@'re-e+t& *or a lare or ('( r'& project -a) re@'re t(e'+volve-e+t o* a+ '+#epe+#e+t over&'(t co+&lta+t to -o+'tor t(e project o+ a per'o#'c or *llt'-e ba&'&. Over&'(t report& ;'ll be *'le# +o le&& *re@e+tl) t(a+ o+ce ever) t(ree -o+t(& *oract've project&.

5.6 Over&'(t co+tractor& ;'ll &b-'t per'o#'c &tat& report to t(e C('e* I+*or-at'o+ Tec(+olo)O**'cer a+# to ae+c) -a+ae-e+t. T(o&e report& ;'ll prov'#e a clear #e*'+'t'o+ a+# a+al)&'& o*-ajor proble-& a+# '&&e& a&&oc'ate# ;'t( t(e o+o'+ '-ple-e+tat'o+ o* t(e project. A cop) o*t(e over&'(t report ;'ll be prov'#e# to Le'&lat've $e&earc(, -are# *or t(e atte+t'o+ o* t(e o'+tCo--'ttee o+ I+*or-at'o+ Tec(+olo).

5. Over&'(t co+tractor& ;'ll a&&'&t t(e project -a+aer '+ co+#ct'+ per'o#'c r'& a&&e&&-e+t&at &trate'c po'+t& t(ro(ot t(e l'*e o* t(e project.


8.1 Gea#& o* #'v'&'o+&, #epart-e+t&, ae+c'e&, boar#& a+# co--'&&'o+&, are re&po+&'ble toe&tabl'&( proce#re& *or t(e'r ora+'at'o+9& co-pl'a+ce ;'t( t(e re@'re-e+t& o* t('& pol'c).

.0 CA!CELLATIO!: !o+e

Attac(-e+t 1 7 %a-ple I+#epe+#e#e+t $ev'e; Proce&&

1. $ev'e; eac( e+'+eer'+ e**ort at lea&t o+ce #r'+ eac( p(a&e.

2. $ev'e; t(e project at eac( p(a&e *or co+*or-a+ce to t(e appl'cable Project I-ple-e+tat'o+Pla+, %o*t;are Develop-e+t Pla+, a+# A Pla+. T('& rev'e; '+cl#e& t(e co+*'rat'o+-a+ae-e+t #ata -a+ae-e+t proce&&e&, t(e &e o* -et(o#olo'e& a+# tool& '#e+t'*'e# '+ t(eproject pla+&, t(e &o*t;are #evelop-e+t *ol#er&, t(e peer rev'e; proce&&, a+# t(e ;al t(ro(proce&&.

/. Prov'#e a &--ar) report o* eac( rev'e; to t(e rop Ja+aer. T('& report &(ol# clearl)'#e+t'*) a+) #e*'c'e+c'e& or proble-& e+co+tere# #r'+ t(e rev'e;.

4. For project& ;'t( proble-& or #e*'c'e+c'e&, ;or ;'t( rop Ja+aer to e+&re t(at a pla+ '&'-ple-e+te# to re&olve t(e proble-e*'c'e+c'e& a+# &c(e#le a &eco+# rev'e; to -ae &ret(at t(e proble-e*'c'e+c'e& (ave bee+ re&olve#.

6. I+#epe+#e+t rev'e;& ;or o+l) '* *ollo;7p act'o+& are tae+ to re&olve a+) proble-& or#e*'c'e+c'e& '#e+t'*'e# b) t(e rev'e;&.!ote: T(e prpo&e o* t(e rev'e; proce#re '& to e+&re t(att(e project pla+& are be'+ a#(ere# to a+# t(at a+) '#e+t'*'e# proble-& or #e*'c'e+c'e& arere&olve# '+ a t'-el) -a++er. T(e '+#epe+#e+t rev'e;er '& '+tere&te# '+ t(e project proce&&e&rat(er t(a+ t(e project pro#ct&.



9/45

Appendix E


Information Technology Policy 25#0 - Project $anagement%

1.0 TITLE: Project Ja+ae-e+t


1.2 TPE OF ACTIO!: !e;

2.0 P"$PO%E: To e&tabl'&( a pol'c) *or -a+ae-e+t o* '+*or-at'o+ tec(+olo) project&.

/.0 O$A!IATIO!% AFFECTED: All bra+c(e&, #'v'&'o+&, #epart-e+t& a+# ae+c'e& o* &tateover+-e+t.

4.0 $EFE$E!CE%:

4.1 3.%.A. 18 %pp. 567520/ at(or'e& t(e ITEC to: A#opt '+*or-at'o+ re&orce pol'c'e&a+# proce#re& a+# prov'#e #'rect'o+ a+# coor#'+at'o+ *or t(e appl'cat'o+ o* t(e &tate9&'+*or-at'o+ tec(+olo) re&orce& *or all &tate ae+c'e&.

6.0 DEFI!ITIO!%AC3$O"!D:

6.1 C-lat've co&t -ea+& t(e total e=pe+#'tre&, *ro- all &orce&, *or a+) '+*or-at'o+tec(+olo) project b) o+e or -ore &tate ae+c'e& to -eet project object've& *ro- project&tart to project co-plet'o+ or t(e #ate a+# t'-e t(e project '& ter-'+ate# '* 't '& +ot co-plete#.

6.2 I+*or-at'o+ tec(+olo) project -ea+& a project *or a -ajor co-pter,teleco--+'cat'o+& or ot(er '+*or-at'o+ tec(+olo) '-prove-e+t ;'t( a+ e&t'-ate#c-lat've co&t o* 1? +e; or replace-e+t e@'p-e+t or &o*t;are >2? pra#e '-prove-e+t&to e='&t'+ e@'p-e+t a+# a+) co-pter &)&te-&, prora-& or &o*t;are pra#e& t(ere*oreor >/? #ata or co+&lt'+ or ot(er pro*e&&'o+al &erv'ce& *or &c( a project.

6./ ITEC 7 re*er& to t(e I+*or-at'o+ Tec(+olo) E=ect've Co+c'l.

6.4 CITO 7 C('e* I+*or-at'o+ Tec(+olo) O**'cer, #t'e& #e*'+e# '+ 3. %. A. 18 %pp. 5675206, 567520, 5675205.

6.6 Project c(a+e or overr+ -ea+& a+) o* t(e *ollo;'+: >1? A+) c(a+e '+ pla++e#e=pe+#'tre& *or a+ '+*or-at'o+ tec(+olo) project t(at ;ol# re&lt '+ t(e total at(or'e#co&t o* t(e project be'+ '+crea&e# above t(e crre+tl) at(or'e# co&t o* &c( project b)-ore t(a+ e't(er


10/45

Appendix E


.0 POLIC

.1 T(e *ollo;'+ &'= project -a+ae-e+t co-po+e+t &tate-e+t&, &ect'o+& .2, ./, .4, .6,., .5 belo;, tae+ toet(er, *or- t(e core o* t(e &tate9& pol'c) *or -a+ae-e+t o*'+*or-at'o+ tec(+olo) project&. T(e) are co-pat'ble ;'t( a+# *ll) &pport t(e I+*or-at'o+Tec(+olo) E=ect've Co+c'l& >ITEC? project -a+ae-e+t -et(o#olo).

.2 $e@'re-e+t& Ja+ae-e+t: All project& -&t '+cl#e a ;ell7#e*'+e# proble- &tate-e+t;'t( ;ell7#e*'+e# b&'+e&& a+# tec(+'cal re@'re-e+t& t(at a&&re t(e IT &olt'o+ &at'&*'e& t(eb&'+e&& +ee#. $e@'re-e+t& -&t be t(oro(l) #oc-e+te# a+# +#er&too# b) t(eproject tea-. C(a+e& to re@'re-e+t& -&t be -a+ae# t(ro(ot t(e l'*e o* t(e project.

./ Project Pla++'+: Eac( project -a+aer -&t #evelop, -a'+ta'+ a+# *ollo; a ;r'tte+ pla+t(at #e*'+e& project oal&, proce&&e&, a+# re&orce e&t'-ate& >'+ ter-& o* &c(e#le, co&t a+##evelop-e+t?. T(e project pla+ -&t be p#ate# t(ro(ot t(e l'*e o* t(e project to

accratel) re*lect t(e crre+t pla+.

.4 Project Trac'+: Project -a+aer& -&t co+t'+o&l) trac t(e prore&& o* all project&aa'+&t t(e project pla+.

.6 Co+*'rat'o+ Ja+ae-e+t: Co+*'rat'o+ Ja+ae-e+t >CJ? -&t be per*or-e# o+ allproject& '+ accor#a+ce ;'t( e&tabl'&(e# ora+'at'o+al CJ proce#re&. T(e&e proce&&e&-&t e+&re t(at co+trolle# a+# &table ba&el'+e& are e&tabl'&(e# *or pla++'+, -a+a'+ a+#b'l#'+ t(e &)&te- t(e '+ter't) o* t(e &)&te-9& co+*'rat'o+ '& co+trolle# over t'-e: a+# t(e&tat& a+# co+te+t o* t(e ba&el'+e& are +o;+.

. $'& Ja+ae-e+t: $'&& a&&oc'ate# ;'t( eac( IT project -&t be '#e+t'*'e#, a+al)e#a+# pr'or't'e#. I#e+t'*'e# r'&& -&t be co+trolle# t(ro( t(e proce&& o* project pla++'+ a+#

-o+'tor'+. $'& '#e+t'*'cat'o+ a+# -a+ae-e+t -&t be '+terate# co-po+e+t& o* project-a+ae-e+t a+# ;'ll be co+t'+o&l) a&&e&&e# a+# a+al)e# #r'+ t(e l'*e o* t(e project.

.5 Project Clo&eot: %tate ora+'at'o+& -&t -a'+ta'+ proce#re& *or co+#ct'+ le&&o+&lear+e# o+ IT project& #r'+ a project clo&eot proce&&. Clo&eot '& #eter-'+e# ;(e+project object've& (ave bee+ -et a+# &er& (ave rev'e;e# a+# accepte# t(e &)&te-. T(eproce&& '+cl#e& preparat'o+ o* a Po&t I-ple-e+tat'o+ Evalat'o+ $eport >PIE$? to captrele&&o+& lear+e# a+# arc('val o* project recor#&.

5.0 P$OCED"$E%: I-ple-e+tat'o+ '#el'+e& a+# ot(er &pport'+ '+*or-at'o+ a+# proce#re&*or eac( pol'c) &tate-e+t ca+ be *o+# '+ Attac(-e+t 1. T(e &pport'+ '+*or-at'o+ '+cl#e&:

&--ar) o* t(e pol'c) '-ple-e+tat'o+ '#el'+e&

re@'re-e+t&

re*ere+ce& to t(e &pec'*'c area& o* t(e ITEC Project Ja+ae-e+t

Jet(o#olo) #oc-e+t '+ ;('c( t(e pol'c) '& #'&c&&e#re&tate-e+t o* t(e pol'c)



11/45

Appendix E


prpo&e

overv'e;

object've&

re&po+&'b'l't'e&

ev'#e+ce o* co-pl'a+ce.


8.1 Gea#& o* #'v'&'o+&, #epart-e+t&, ae+c'e&, boar#& a+# co--'&&'o+&, are re&po+&'ble *ore&tabl'&('+ proce#re& *or t(e'r ora+'at'o+9& co-pl'a+ce ;'t( t(e re@'re-e+t& o* t('&pol'c). T(e project -a+aer (a& t(e ba&'c re&po+&'b'l't) *or '-ple-e+t'+ t(e pol'c).

.0 CA!CELLATIO!: !o+e

I-ple-e+tat'o+ '#el'+e& a+# ot(er &pport'+ proce#re& *or ITEC Project Ja+ae-e+t Pol'c)26/0.

T(e *ollo;'+ cateor'e& o* '+*or-at'o+ are prov'#e# *or eac( pol'c) &tate-e+t.

&--ar) o* t(e pol'c) '-ple-e+tat'o+ '#el'+e&

re@'re-e+t&

re*ere+ce& to t(e &pec'*'c area& o* t(e ITEC Project Ja+ae-e+t

Jet(o#olo) #oc-e+t '+ ;('c( t(e pol'c) '& #'&c&&e#

re&tate-e+t o* t(e pol'c)

prpo&e

overv'e;

object've&

re&po+&'b'l't'e&

ev'#e+ce o* co-pl'a+ce.



12/45

Appendix E


$E"I$EJE!T% JA!AEJE!T

%--ar) o* $e@'re-e+t& Ja+ae-e+t Pol'c)

T(e re@'re-e+t& -a+ae-e+t pol'c) re@'re& t(at all '+*or-at'o+ tec(+olo) >IT? project& -&t'+cl#e a ;ell #e*'+e# proble- &tate-e+t ;'t( ;ell7#e*'+e# b&'+e&& a+# tec(+'cal re@'re-e+t&t(at a&&re t(e IT &olt'o+ &at'&*'e& a b&'+e&& +ee#. $e@'re-e+t& -&t be t(oro(l)#oc-e+te# a+# +#er&too# b) t(e project tea-. C(a+e& to re@'re-e+t& -&t be -a+ae#t(ro(ot t(e l'*e o* t(e project.

I-ple-e+tat'o+ '#el'+e& *or $e@'re-e+t& Ja+ae-e+t

$e@'re-e+t& #e*'+'t'o+ '& o+e o* t(e -o&t crc'al &tep& '+ t(e proce&& o* creat'+ a project.K't(ot ;ell7#e*'+e# re@'re-e+t&, -a+aer& ca++ot pla+ a project, #eveloper& a+# '+teratoro +ot +o; ;(at to b'l#, c&to-er& #o +ot +o; ;(at to e=pect, a+# t(ere '& +o ;a) to

val'#ate >'.e. te&t? t(at t(e &)&te- &at'&*'e& t(e +ee#& o* t(e ora+'at'o+.

T(e project -a+aer '& re&po+&'ble *or e+&r'+ t(at tec(+'cal re@'re-e+t& are #e*'+e# a+# t(eprora- or b&'+e&& -a+aer '& re&po+&'ble *or e+&r'+ t(at t(e b&'+e&&operat'o+alre@'re-e+t& are -et.

$e@'re-e+t& %pec'*'cat'o+ $e@'re-e+t&

At eac( &tae o* t(e project, a##'t'o+al '+*or-at'o+ '& #er've# a+# #oc-e+te#. $e@'re-e+t&&pec'*'cat'o+ ;'ll var) *ro- project to project, ba&e# o+ &'e, co-ple='t), a+# b&'+e&& '-pact o*t(e project.

%tate ora+'at'o+& e+&re t(at re@'re-e+t& are #oc-e+te# a+# +#er&too# *or IT project&,

bt t(e #eree o* &pec'*'cat'o+ a+# t(e *or-al't) o* t(e &pec'*'cat'o+ -a) var). At a -'+'--,eac( project -&t (ave a b&'+e&& +ee#& &tate-e+t. T(e re-a'+'+ &pec'*'cat'o+& a+#re@'re-e+t& traceab'l't) tool& are appl'e# a& +ece&&ar), ba&e# o+ ora+'at'o+7&pec'*'c-a+ae-e+t a+# #evelop-e+t proce#re&.

$e*ere+ce& to $e@'re-e+t& '#el'+e&

'#el'+e& *or re@'re-e+t& -a+ae-e+t are prov'#e# a& part o* t(e ITEC Project Ja+ae-e+tJet(o#olo) #oc-e+t '+ t(e Project Ja+ae-e+t Pla++'+ Top Level $e@'re-e+t&%pec'*'cat'o+& &ect'o+.

$E"I$EJE!T% JA!AEJE!T POLIC

Pol'c) %tate-e+t:

All project& -&t '+cl#e a ;ell7#e*'+e# proble- &tate-e+t ;'t( ;ell7#e*'+e# b&'+e&& a+#tec(+'cal re@'re-e+t& t(at a&&re t(e IT &olt'o+ &at'&*'e& t(e b&'+e&& +ee#. $e@'re-e+t&-&t be t(oro(l) #oc-e+te# a+# +#er&too# b) t(e project tea-. C(a+e& to re@'re-e+t&-&t be -a+ae# t(ro(ot t(e l'*e o* t(e project.



13/45

Appendix E


Prpo&e:

To e+&re t(at project re@'re-e+t& *or- t(e ba&'& *or all pla++'+ a+# #evelop-e+t e**ort& a+#t(at c(a+e& to re@'re-e+t& are -a+ae# t(ro(ot t(e l'*e o* t(e project.

Overv'e;:

$e@'re-e+t& e&tabl'&( a+# -a'+ta'+ a+ +#er&ta+#'+ a+# aree-e+t o* t(e capab'l't'e& o* t(eproject. $e@'re-e+t& &tate-e+t&, ;('c( ;'ll evolve over t(e l'*e o* t(e project, *or- t(e ba&'& *ore&t'-at'+, pla++'+, per*or-'+, a+# trac'+ t(e projectM& act'v't'e& a+# are cr't'cal to obta'+'+accepta+ce o* t(e pro#ct at t(e e+# o* t(e project. Co+trol o* t(e re@'re-e+t& '& #'rectl) relate#to co+trol o* t(e project.

Object've&:

E+&re t(at &)&tere@'re-e+t& prov'#e a clearl) &tate#, ver'*'able, a+# te&table*o+#at'o+ *or #evelop-e+t a+# -a+ae-e+t o* t(e project, ba&e# o+ b&'+e&& a+#tec(+'cal re@'re-e+t&.

E+&re t(at t(e &cope o* a #evelop-e+t e**ort '& #e*'+e# b) t(e &)&tere@'re-e+t& a+#t(at t(e&e re@'re-e+t& *or- t(e ba&'& *or all pla+&, pro#ct& a+# act'v't'e&.

E+&re t(at project tea- -e-ber& t(oro(l) +#er&ta+# re@'re-e+t& pr'or to#evelop'+ a pro#ct or procr'+ co--erc'al pro#ct& *or t(e project.

$ecor# '+'t'al project re@'re-e+t& a+# rev'e; a+# a&&e&& t(e '-pact o* all c(a+e& tot(e '+'t'al re@'re-e+t& t(ro(ot t(e l'*e o* t(e project.

Trac a+# #oc-e+t all c(a+e& to re@'re-e+t& a+# p#ate all +ece&&ar) tec(+'cal a+#-a+ae-e+t project #oc-e+tat'o+ a**ecte# b) t(e c(a+e.

De*'+e, collect, a+# &tore -etr'c& >-ea&re-e+t&? a&&oc'ate# ;'t( t(e re@'re-e+t&p(a&e.

$E%PO!%IILITIE%:

T(e project -a+aer (a& pr'-ar) re&po+&'b'l't) *or '-ple-e+t'+ t('& pol'c).

EVIDE!CE OF COJPLIA!CE:

To #e-o+&trate co-pl'a+ce ;'t( t('& pol'c), t(e *ollo;'+ #oc-e+tat'o+ -&t be ava'lable at a-'+'--:

Project &tate-e+t a+# object've >all project&?

Project $e@'re-e+t& Doc-e+t >all project&?

$e@'re-e+t& Co+trol Jet(o#olo) >-e#'- to ('( r'& project&?



14/45

Appendix E


$e@'re-e+t& Traceab'l't) Jatr'= >('( r'& project&?

P$OECT PLA!!I!%--ar) o* Project Pla++'+ Pol'c)

T(e project pla++'+ pol'c) re@'re& t(at eac( project -a+aer -&t #evelop, -a'+ta'+ a+#*ollo; a ;r'tte+ pla+ t(at #e*'+e& project oal&, proce&&e&, a+# re&orce e&t'-ate& >'+ ter-& o*&c(e#le, co&t a+# #evelop-e+t?. T(e project pla+ '& p#ate# t(ro(ot t(e l'*e o* t(e project toaccratel) re*lect t(e crre+t pla+.

I-ple-e+tat'o+ '#el'+e& *or Project Pla++'+

Project pla++'+ #e*'+e& t(e ;or a+# #e&cr'be& (o; t(e ta&& ;'ll be e=ecte#. Pla++'+ be'+&;'t( t(e #e*'+'t'o+ o* t(e &pec'*'c ;or to be per*or-e# a+# ot(er co+&tra'+t& a+# oal& t(at

#e*'+e a+# b'+# t(e project. T(e pla++'+ proce&& '+cl#e& t(e &tep& to e&t'-ate:

t(e &'e o* a project

t(e tec(+olo'cal &cope o* t(e e**ort: a+#

t(e re&orce& re@'re# to co-plete t(e project.

T(e pla++'+ proce&& re&lt& '+ t(e pro#ct'o+ o* a &c(e#le, '#e+t'*'cat'o+ a+# a&&e&&-e+t o*r'&&, a+# +eot'at'o+ o* co--'t-e+t&. $epet't'o+ o* t(e&e &tep& '& +ece&&ar) to e&tabl'&( t(eproject pla+ a+# to e+&re b)7'+ b) t(o&e re&po+&'ble *or t(e project. T)p'call), &everal 'terat'o+&o* t(e pla++'+ proce&& are per*or-e# be*ore a pla+ '& actall) co-plete#.

Project Pla++'+ $e@'re-e+t&

T(e project pla+ *or-& t(e ba&'& *or -a+ae-e+t e**ort& a&&oc'ate# ;'t( t(e project. Itrepre&e+t& t(e ba&'c tool *or &cce&&*ll) e=ect'+ a project. T(e pla+ '+cl#e& t(e *ollo;'+t)pe& o* ele-e+t&, ;'t( t(e #eree o* #e*'+'t'o+ var)'+ bet;ee+ project& o* #'**ere+t &cope:

%e@e+ce o* ta&& to be per*or-e#

Del'verable& a&&oc'ate# ;'t( t(e project

Depe+#e+c) relat'o+& bet;ee+ ta&&

$e&orce& re@'re# to per*or- a ta&

%c(e#le o* ta&& to be per*or-e#

#et *or per*or-'+ ta&&

Ora+'at'o+ &e# to e=ecte t(e project

$'&& a&&oc'ate# ;'t( e=ect'+ t(e project



15/45

Appendix E


Proce&& *or e+&r'+ @al't)

Proce&& *or co+*'rat'o+ -a+ae-e+t

T(e project -a+aer (a& pr'-ar) re&po+&'b'l't) *or '-ple-e+t'+ t(e project pla+ a+#-a'+ta'+'+ 't over t(e cor&e o* t(e project. Project pla++'+ re@'re-e+t& ;'ll var) b) projecta+# are t)p'call) #eter-'+e# b) t(e &'e, co&t, co-ple='t) a+# '-pact o+ t(e b&'+e&&. %tateora+'at'o+& &et &ta+#ar#& *or oo# project -a+ae-e+t a+# -et(o#& *or IT project& a+#e+&re appropr'ate -a+ae-e+t proce&&e& are appl'e#. %tate ora+'at'o+& are e+corae# toa## to, a+# ta'lor t(e -et(o#olo) to '+cl#e a##'t'o+al ele-e+t& a& t(e &'e, co-ple='t), co&ta+# '-pact '+crea&e&.

$e*ere+ce& to Project Pla++'+ '#el'+e&

'#el'+e& *or project pla++'+ are prov'#e# '+ t(e ITEC Project Ja+ae-e+t Jet(o#olo)

#oc-e+t '+ t(e Project Ja+ae-e+t Pla++'+ &ect'o+.

P$OECT PLA!!I! POLIC

POLIC %TATEJE!T:

Eac( project -a+aer -&t #evelop, -a'+ta'+ a+# *ollo; a ;r'tte+ pla+ t(at #e*'+e& projectoal&, proce&&e&, a+# re&orce e&t'-ate& >'+ ter-& o* &c(e#le, co&t a+# #evelop-e+t?. T(eproject pla+ -&t be p#ate# t(ro(ot t(e l'*e o* t(e project to accratel) re*lect t(e crre+tpla+.

P"$PO%E:

To e+&re proper pla++'+ '& per*or-e# *or &cce&&*l project co-plet'o+.

OVE$VIEK:

Project pla++'+ '+cl#e& #evelop'+ e&t'-ate& *or t(e ;or to be per*or-e#, e&tabl'&('+ t(e+ece&&ar) co--'t-e+t&, a+# #e*'+'+ t(e pla+ to per*or- t(e ;or. T(e #evelop-e+t pla+a##re&&e& t(e co--'t-e+t& '+ ter-& o* re&orce&, co+&tra'+t&, a+# capab'l't'e& o* t(e project.F'+all), t(e pla+ prov'#e& t(e ba&'& *or '#'+ t(e -a+ae-e+t a+# t(e per*or-a+ce o* t(eproject a+# evalat'+ t(e ;or prore&&.

OECTIVE%:

Develop a pla+ *or eac( project t(at appropr'atel) a+# real'&t'call) cover& t(e act'v't'e&

a+# co--'t-e+t& >ba&e# o+ #oc-e+te# re@'re-e+t&? a+# brea& #o;+ t(e#evelop-e+t e**ort '+to -a+aeable co-po+e+t&.

E+&re t(at all a**ecte# rop& a+# '+#'v'#al& >e.., #eveloper&, e=ter+al &er&, '+ter+alc&to-er&, &tae(ol#er&, etc.? "+#er&ta+# t(e pla++'+ e&t'-ate& a+# A&&'+-e+t& a+#co--'t to &pport t(e-.



16/45

Appendix E


Doc-e+t all approve# e&t'-ate& a+# pla+& *or trac'+ act'v't'e& a+# co--'t-e+t&.Project e&t'-ate& are re*'+e# t(ro(ot t(e project p(a&e&. A& '&&e& are better

+#er&too#, e&t'-ate& *or later project p(a&e& are p#ate# ba&e# o+ project &pec'*'c #atarat(er t(a+ *or-la7ba&e# a&&-pt'o+&.

Per*or- project pla++'+ '+ accor#a+ce ;'t( ora+'at'o+al proce#re& a+# '+ a -a++ert(at '& co+&'&te+t ;'t( t(e co-ple='t) a+# r'& o* t(e e**ort.

$E%PO!%IILITIE%:



Lo; r'& project& ;'ll prepare a project pla+ t(at '+cl#e&, at a -'+'--, t(e *ollo;'+: a project

&tate-e+t, a project &c(e#le ;'t( -'le&to+e&, a+# a project b#et. Je#'- r'& project& ;'llal&o prov'#e project re&orce e&t'-ate&, a #el'verable& l'&t, a project r'& a&&e&&-e+t, a+# aco+*'rat'o+ -a+ae-e+t proce&&. G'( r'& project& ;'ll a##'t'o+all) be re@'re# to prov'#e a#eta'le# ;or brea#o;+ &trctre, a @al't) pla+, a project re@'re-e+t& l'&t a+# '&&e& l'&t.

P$OECT T$AC3I!

%--ar) o* Project Trac'+ Pol'c)

T(e project trac'+ pol'c) re@'re& t(at project -a+aer& co+t'+o&l) trac a+# -o+'tor t(eprore&& o* IT project& aa'+&t t(e pla+.

O+ce a project (a& a#va+ce# to t(e e=ect'o+ p(a&e o* per*or-a+ce, a project tea- a+# t(e

+ece&&ar) re&orce& &(ol# be '+ place rea#) to per*or-, a+# t(e project pla+ &(ol# (ave bee+#evelope# a+# ba&el'+e#. T(e project -a+aer '& re&po+&'ble *or '-ple-e+t'+ t(e projecttrac'+ pol'c).

I-ple-e+tat'o+ '#el'+e& *or Project Trac'+

Dr'+ t(e '-ple-e+tat'o+ p(a&e, t(e *oc& &('*t& *ro- #'&cover) to part'c'pat'+, ob&erv'+, a+#e+&r'+ t(at t(e pla+ '& be'+ &cce&&*ll) e=ecte#. T(e project pla+ &erve& a& t(e ba&'& *ort(e projectM& -o+'tor'+, co+troll'+, a+# report'+ act'v't'e&. ) *ollo;'+ t(e pla+ a+# at(er'+releva+t #ata *or &tat& -eet'+& a+# report&, '+*or-at'o+ ;'ll be ava'lable to accratel) '#e+t'*)'&&e& a+# proble-& earl), -'+'-'e project r'&&, a+# -o+'tor, co+trol, a+# report prore&&.

Project Trac'+ $e@'re-e+t&

Project& o*te+ *a'l #e to '+atte+t'o+ to ba&'c co+trol pr'+c'ple&. Too -a+) t'-e& a project tea- '&&o b&) ett'+ o+ ;'t( co-plet'+ t(e project t(at +ot e+o( t'-e '& &pe+t trac'+ t(e &tat&a+# a+t'c'pat'+ pote+t'al proble-& t(at -'(t ar'&e. T(e+, o+ce a proble- '& &&pecte#, t(etea- -a) act too &lo;l) to re&olve t(e proble-. Project trac'+ ca+ (elp avo'# t('& &ce+ar'o b)#e*'+'+ proce&&e& to:

Trac a+# -o+'tor project act'v't'e& to co-pare actal per*or-a+ce to pla++e#per*or-a+ce



17/45

Appendix E


$ev'e; a+# co--+'cate &tat& a+# *tre act'o+& o+ bot( a *or-al a+# '+*or-al ba&'&.

Jo+'tor a+# -'t'ate pote+t'al proble-&, t(& re#c'+ t(e'r l'el'(oo# o* occrre+ce.

E&tabl'&( a c(a+e -a+ae-e+t proce&& to co+trol c(a+e& to t(e projectM& object've&,&pec'*'cat'o+& a+# overall #e*'+'t'o+.

E&tabl'&( a+ '&&e trac'+ proce&& to e+&re t(at t(ere '& a ce+tral repo&'tor) *or project'&&e& t(at are a##re&&e# '+ a t'-el) *a&('o+.

E&tabl'&( a correct've act'o+ proce&& to #oc-e+t a+# trac pla+& to correct a+ '&&e t(at'-pact& t(e &tate# pla+ a+# to e&tabl'&( '#el'+e& *or re7pla++'+.

Project trac'+ re@'re-e+t& ;'ll var) b) project, ba&e# o+ &'e, co&t, co-ple='t) a+# '-pact o+t(e b&'+e&&. %tate ora+'at'o+& e+&re &ta+#ar#& e='&t &o t(at oo# project trac'+ -et(o#&

*or IT project& are *ollo;e#. A &tate ora+'at'o+ -a) ta'lor t(e -et(o#olo) &o 't '& appropr'ateto t(at ora+'at'o+& &pec'*'c e+v'ro+-e+t.

T(e -a+ae-e+t o* a project '+cl#e& proce&&e& *or &cce&&*ll) trac'+ a+# co--+'cat'+project &tat& a+# per*or-'+ r'& a&&e&&-e+t&. T(e *or-al't) o* t('& trac'+ proce&& -a)c(a+e ba&e# o+ t(e &pec'*'c project. T(e project -a+aer (a& re&po+&'b'l't) *or ta'lor'+ allele-e+t& o* t(e -et(o#olo) to -eet t(e &pec'*'c +ee#& o* a project.

$e*ere+ce& to Project Trac'+ '#el'+e&

'#el'+e& *or project trac'+ are prov'#e# '+ t(e ITEC Project Ja+ae-e+t Jet(o#olo)#oc-e+t '+ t(e Project E=ect'o+ &ect'o+.

P$OECT T$AC3I! POLIC

POLIC %TATEJE!T:

Project -a+aer& -&t co+t'+o&l) trac t(e prore&& o* all project& aa'+&t t(e project pla+.

P"$PO%E:

Project -a+aer& ;'ll e+&re t(at t(e project '& co+t'+o&l) trace# a+# t(at appropr'ate act'o+are tae+.

OVE$VIEK:

Project trac'+ '+volve& -o+'tor'+ a+# rev'e;'+ t(e project acco-pl'&(-e+t& a+# re&lt&aa'+&t #oc-e+te# e&t'-ate& co+ta'+e# '+ t(e #evelop-e+t pla+, a+# a#j&t'+ t(e&e e&t'-ate&ba&e# o+ t(e actal acco-pl'&(-e+t& a+# re&lt&. A #oc-e+te# a+# p7to7#ate pla+ *or t(ee**ort '& &e# a& t(e ba&'& *or trac'+ act'v't'e&, co--+'cat'+ &tat& a+# rev'&'+ pla+&.C(a+e& '+ project &cope a+# &tat& (ave a ca&ca#'+ e**ect o+ te&t'+, #oc-e+tat'o+ a+# roll7ot pla++'+. $elar tec(+'cal a+# -a+ae-e+t rev'e;& are co+#cte# to e+&re t(at t(e-a+ae-e+t a+# &ta** are a;are o* t(e project &tat& a+# pla+&, a+# t(at '&&e& rece'veappropr'ate atte+t'o+.



18/45

Appendix E


OECTIVE%:

1. E+&re t(at actal re&lt& a+# per*or-a+ce o* t(e project are relarl) trace# aa'+&t#oc-e+te# a+# approve# pla+&.

2. E+&re t(at r'& a&&e&&-e+t '& per*or-e# #r'+ e) po'+t& '+ t(e project.

a. E+&re t(at correct've act'o+& are tae+ ;(e+ t(e actal per*or-a+ce o* t(eproject #ev'ate& *ro- t(e pla+&.

b. E+&re t(at c(a+e& to co--'t-e+t& >e.., a&&'+-e+t&, b#et, &c(e#le? are+#er&too# a+# aree# to b) all a**ecte# rop& a+# '+#'v'#al&.

$E%PO!%IILITIE%:

T(e project -a+aer (a& re&po+&'b'l't) *or '-ple-e+t'+ t('& pol'c).


To #e-o+&trate co-pl'a+ce ;'t( t('& pol'c), t(e *ollo;'+ #oc-e+tat'o+ -&t be ava'lable, at a-'+'--.

Actal v&. b#ete# co&t report&

Pla++e# v&. actal &c(e#le

"p#ate# r'& a+al)&'&

Del'verable &tat& l'&t

Correct've act'o+ pla+ >a& re@'re#?

$e@'re-e+t& traceab'l't) -atr'= >('( r'& project&?

CO!FI"$ATIO! JA!AEJE!T

%--ar) o* Co+*'rat'o+ Ja+ae-e+t Pol'c)

T(e co+*'rat'o+ -a+ae-e+t pol'c) re@'re& t(at co+*'rat'o+ -a+ae-e+t >CJ? -&t beper*or-e# o+ IT project& '+ accor#a+ce ;'t( ora+'at'o+all) e&tabl'&(e# CJ proce#re& toe+&re t(at co+trolle# a+# &table ba&el'+e& are e&tabl'&(e# *or pla++'+, -a+a'+, a+# b'l#'+

IT &)&te-&. A& part o* t('& proce&&, t(e '+ter't) o* t(e &)&te-M& co+*'rat'o+ '& co+trolle# overt'-e, a+# t(e &tat& a+# co+te+t o* t(e ba&el'+e& are +o;+.

I-ple-e+tat'o+ '#el'+e& *or Co+*'rat'o+ Ja+ae-e+t

Co+*'rat'o+ -a+ae-e+t '& a *or-al #'&c'pl'+e t(at prov'#e& #eveloper& a+# &er& ;'t( t(e-et(o#& a+# tool& to '#e+t'*) t(e pro#ct #evelope#, e&tabl'&( ba&el'+e&, co+trol c(a+e& tot(e&e ba&el'+e&, recor# a+# trac &tat&, a+# a#'t t(e pro#ct



19/45

Appendix E


Dr'+ t(e pla++'+ proce&&, t(e proce#re& a+# re@'re# re&orce& *or CJ are #e*'+e# a+# t(eco+trol 'te-& t(at ;'ll be trace# are '#e+t'*'e#. T(e oal& *or co+*'rat'o+ -a+ae-e+t pla++'+

are to:

E=pl'c'tl) a&&'+ at(or't) a+# re&po+&'b'l't) *or CJ *or t(e project.

E+&re t(at CJ '& '-ple-e+te# t(ro(ot t(e project9& l'*e c)cle b) &ett'+ &ta+#ar#&,proce#re& a+# '#el'+e& t(at are pro#ce# a+# #'&tr'bte# to t(e *ll project tea-.

E+&re t(at co+*'rat'o+ -a+ae-e+t (a& a repo&'tor) *or &tor'+ co+*'rat'o+ 'te-&a+# a&&oc'ate# CJ recor#&.

E+&re t(at rev'e;& o* ba&el'+e& a+# CJ act'v't'e& occr o+ a relar ba&'&.

E+&re t(at c(a+e& are co+trolle# a+# t(at t(e '-pact o* c(a+e& o+ t(e (ar#;are a+#

&o*t;are co+*'rat'o+ are +#er&too# pr'or to approv'+ a c(a+e.

Co+*'rat'o+ Ja+ae-e+t $e@'re-e+t&

A CJ pla+ '& '+cl#e# a& part o* t(e project pla+, or 't ca+ appear a& a &eparate #oc-e+t or a&&ect'o+& ;'t('+ a+ overall @al't) pla+. T(e #eree o* &pec'*'cat'o+ o* t(e CJ pla+ '& #epe+#e+to+ t(e &'e, co&t, co-ple='t) a+# '-pact o+ t(e b&'+e&&.

%tate ora+'at'o+& e+&re t(at oo# CJ -et(o#& *or IT project& ;'t('+ t(e'r IT e+v'ro+-e+t areappl'e#. %tate ora+'at'o+& are e+corae# to ta'lor t(e ITEC project -a+ae-e+t -et(o#olo)a+# to #evelop CJ proce&&e& t(at are appropr'ate to t(e &pec'*'c project.

$e*ere+ce& to Co+*'rat'o+ Ja+ae-e+t '#el'+e&.

'#el'+e& *or co+*'rat'o+ -a+ae-e+t are prov'#e# '+ t(e ITEC Project Ja+ae-e+tJet(o#olo) #oc-e+t '+ t(e Project Ja+ae-e+t Pla++'+ &ect'o+.

CO!FI"$ATIO! JA!AEJE!T POLIC

Pol'c) %tate-e+t:

Co+*'rat'o+ Ja+ae-e+t >CJ? -&t be per*or-e# o+ all project& '+ accor#a+ce ;'t(e&tabl'&(e# ora+'at'o+al CJ proce#re&. T(e&e proce&&e& -&t e+&re t(at co+trolle# a+#&table ba&el'+e& are e&tabl'&(e# *or pla++'+, -a+a'+ a+# b'l#'+ t(e &)&te- t(e '+ter't) o*t(e &)&te-9& co+*'rat'o+ '& co+trolle# over t'-e: a+# t(e &tat& a+# co+te+t o* t(e ba&el'+e&are +o;+.

P"$PO%E:

To e+&re t(at t(e project ba&el'+e& are -a+ae# a+# c(a+e& to t(e ba&el'+e are co+trolle#.

OVE$VIEK:

CJ '+volve& '#e+t'*)'+ project ba&el'+e 'te-&, co+troll'+ t(e&e 'te-& a+# c(a+e& to t(e-, a+#recor#'+ a+# report'+ &tat& a+# c(a+e act'v't) *or t(e&e 'te-&. C(a+e& to t(e ba&el'+e



20/45

Appendix E


'te-& are co+trolle# &)&te-at'call) &'+ a #e*'+e# c(a+e co+trol proce&&. T(e co+*'rat'o+ o*a &)&te- or a+) o* t(e co+trolle# '+ter-e#'ate or &pport pro#ct& ca+ be #'&t'+ctl) '#e+t'*'e# at

a+) po'+t '+ t'-e.

OECTIVE%:

1. E=pl'c'tl) a&&'+ re&po+&'b'l't) *or CJ *or eac( project.

2. E+&re t(at eac( project (a& a CJ pla+.

/. E+&re CJ ;or '& per*or-e# accor#'+ to t(e project pla+.

4. E+&re t(at CJ '& '-ple-e+te# o+ pro#ct& t(ro(ot t(e projectM& l'*e c)cle.

6. E+&re t(at CJ '& '-ple-e+te# *or e=ter+all)7#el'vere# pro#ct& a+# *or appropr'atepro#ct& &e# '+&'#e t(e ora+'at'o+.

. E+&re t(at all project& (ave a repo&'tor) *or &tor'+ co+*'rat'o+ 'te-& a+# a&&oc'ate#CJ recor#&.

5. E+&re t(at @al't) a&&ra+ce a#'t& o* t(e ba&el'+e& a+# CJ act'v't'e& are per*or-e# a+a relar ba&'&.

$E%PO!%IILITIE%:




Ora+'at'o+al co+*'rat'o+ -a+ae-e+t pla+ or project co+*'rat'o+ -a+ae-e+t pla+.

$I%3 JA!AEJE!T

%--ar) o* $'& Ja+ae-e+t Pol'c)

T(e r'& -a+ae-e+t pol'c) re@'re& t(at r'&& a&&oc'ate# ;'t( IT project& -&t be '#e+t'*'e#,a+al)e# a+# pr'or't'e#. I#e+t'*'e# r'&& -&t be co+trolle# t(ro( t(e proce&& o* project

pla++'+ a+# -o+'tor'+. $'& '#e+t'*'cat'o+ a+# -a+ae-e+t '& a+ '+terate# co-po+e+t o*project -a+ae-e+t a+# -&t be co+t'+o&l) a&&e&&e# a+# a+al)e# #r'+ t(e l'*e o* aproject. K(e+ &'+'*'ca+t r'&& are '#e+t'*'e# *or a project, a r'& -a+aer &(ol# be a&&'+e# toa&&'&t t(e project -a+aer '+ r'& -a+ae-e+t.

I-ple-e+tat'o+ '#el'+e& *or $'& Ja+ae-e+t

A r'& '& a+) *actor t(at -a) pote+t'all) '+ter*ere ;'t( &cce&&*l co-plet'o+ o* t(e project. T(ee='&te+ce o* r'& '& +ot a ba# t('+ t(e ab&e+ce o* r'& a+al)&'& a+# -'t'at'o+ -ea&re& '&,



21/45

Appendix E


(o;ever, +ot a oo# t('+. Ever) project (a& r'&&. T(e c(alle+e '& to *ll) '#e+t'*) r'&& a+#'+ve&t '+ ;or'+ t(e- rat(er t(a+ '+or'+ t(e-.

Part o* co+troll'+ a project #r'+ t(e per*or-a+ce l'*e c)cle p(a&e& '& to (ave a+ e&tabl'&(e#r'& -a+ae-e+t proce&& t(at '& +'@e to t(e project. $'& -a+ae-e+t #eal& ;'t( t(e*ollo;'+ r'& p(a&e&:

$'& '#e+t'*'cat'o+

$'& a+al)&'& a+# @a+t'*'cat'o+

$'& -'t'at'o+ pla++'+

$'& re&po+&e

T(e r'& -a+ae-e+t pla+ #oc-e+t& t(e proce#re& t(at ;'ll be &e# to -a+ae r'&t(ro(ot t(e project. I+ a##'t'o+ to #oc-e+t'+ t(e re&lt& o* t(e r'& '#e+t'*'cat'o+ a+#a+al)&'& p(a&e&, 't cover& ;(o '& re&po+&'ble *or -a+a'+ var'o& area& o* r'&. Go; r'&& ;'llbe trace# t(ro(ot t(e l'*e c)cle, (o; co+t'+e+c) pla+& ;'ll be '-ple-e+te#, a+# (o;re&erve& ;'ll be allocate# to (a+#le r'&&.

$'& a&&e&&-e+t '& &e# a& a+ a&&e&&-e+t tool '+ project over&'(t. T(e ITEC (a& a#opte# a$'& A&&e&&-e+t Jo#el >$AJ? tool to a&&'&t #epart-e+t& '+ a&&e&&'+ t(e r'& o* 't& project@'cl) a+# '+ ato-ate# *a&('o+. T(e $AJ -&t be co-plete# o+ all IT project& a+# &b-'tte#to t(e bra+c( C('e* I+*or-at'o+ Tec(+olo) O**'cer >CITO? at project '+'t'at'o+ ;(e+ &ee'+project approval a+# a& re@e&te# b) t(e CITO '+ a project over&'(t role.

$'& Ja+ae-e+t $e@'re-e+t&

T(e proce#re t(at t(e project tea- ;'ll &e to -a+ae project r'& '& #e*'+e# '+ t(e pla++'+&tae, #oc-e+te# '+ t(e project pla+, a+# e=ecte# t(ro(ot t(e l'*e o* t(e project. T(e &copeo* t(e r'& -a+ae-e+t pla+ '& #epe+#e+t o+ t(e &'e, co&t, co-ple='t) a+# '-pact o+ t(eb&'+e&&. %tate ora+'at'o+& ;'ll pract'ce oo# r'& -a+ae-e+t -et(o#& *or IT project& a+#appl) r'& -a+ae-e+t proce&&e& t(at are appropr'ate to t(e &pec'*'c project.

$e*ere+ce& to $'& Ja+ae-e+t '#el'+e&

'#el'+e& *or r'& -a+ae-e+t are prov'#e# '+ t(e ITEC Project Ja+ae-e+t Jet(o#olo)#oc-e+t '+ t(e r'& -a+ae-e+t pla+ a+# $'& Jo+'tor'+ a+# J't'at'o+ &ect'o+&.

$I%3 JA!AEJE!T POLIC

POLIC %TATEJE!T:

$'&& a&&oc'ate# ;'t( eac( IT project -&t be '#e+t'*'e#, a+al)e# a+# pr'or't'e#. I#e+t'*'e# r'&&-&t be co+trolle# t(ro( t(e proce&& o* project pla++'+ a+# -o+'tor'+. $'& '#e+t'*'cat'o+a+# -a+ae-e+t -&t be '+terate# co-po+e+t& o* project -a+ae-e+t a+# ;'ll beco+t'+o&l) a&&e&&e# a+# a+al)e# #r'+ t(e l'*e o* t(e project.

P"$PO%E:



22/45

Appendix E


To e+&re t(at r'&& a&&oc'ate# ;'t( a project are ;ell +#er&too# &o t(e) ca+ be -a+ae#,pla++e# *or a+# -'t'ate# #r'+ t(e e=ect'o+ o* t(e project.

OVE$VIEK:

A&&e&&'+ a projectM& r'&& ;'ll (elp project -a+aer& -ae -ore '+*or-e# #ec'&'o+& a+#e+&re -ore &cce&&*l otco-e&. $'& a&&e&&-e+t '& +ot proble- -a+ae-e+t bt '& aproce&& t(at re#ce& t(e l'el'(oo# o* proble-& occrr'+. T(e r'& -a+ae-e+t proce&& -&tbe '+terate# ;'t( t(e ot(er ele-e+t& o* project -a+ae-e+t to e+&re co+&'&te+c) '+ proce&&.Project r'&& '+volve e=po&re to eve+t& &c( a&: *a'lre o* t(e project to obta'+ a+t'c'pate#be+e*'t&, co&t& t(at e=cee# pla++e# level&, e=te+#e# project &c(e#le& a+# poor per*or-a+ce o*

a &)&te-.

OECTIVE%:

1. $'& '#e+t'*'cat'o+ ;'ll be le# b) t(e project -a+aer, ;'t( t(e a&&'&ta+ce o* tea--e-ber& ;'t( var'o& per&pect've&, &c( a& tec(+'cal, &er, a+# -a+ae-e+t. $'&& arel'&te#, a+al)e# *or probab'l't) o* occrre+ce a+# pote+t'al '-pact o+ t(e project, a+#pr'or't'e#. $'& '#e+t'*'cat'o+ occr& at t(e be'++'+ o* t(e project a+# co+t'+e&t(ro(ot t(e projectM& l'*e c)cle. Ja+ae-e+t -&t e+&re t(at t(e project tea-ope+l) a+# rot'+el) #'&c&&e& a+# a+al)e& r'&& t(ro(ot t(e l'*e o* t(e project.

2. $'& -a+ae-e+t pla++'+ pro#ce& pla+& *or a##re&&'+ eac( -ajor r'& 'te- a+#coor#'+ate& '+#'v'#al r'& pla+& to t(e overall pla+. $'& pla++'+ a&&re& t(at project

&c(e#le& a+# co&t e&t'-ate& are a#j&te# to e+&re t(at a#e@ate t'-e '& allocate# toproperl) #evelop a+# e=ecte r'& -'t'at'o+ -ea&re& ;(e+ re@'re#.

/. $'& -a+ae-e+t -o+'tor'+ a+# co+trol '+volve& trac'+ t(e prore&& to;ar# re&olv'+('( r'& 'te-& a+# ta'+ correct've act'o+ ;(e+ appropr'ate. T(e top r'& 'te-& are('(l'(te# a& part o* t(e project rev'e;&.

$E%PO!%IILITIE%:

T(e project -a+aer (a& pr'-ar) re&po+&'b'l't) *or '-ple-e+t'+ t('& pol'c). Over&'(tco+tractor&, '* a&&'+e#, ca+ (elp &pport t(e r'& -a+ae-e+t e**ort.



L'&t o* project r'&& a+# t(e co-plete# ITEC $'& A&&e&&-e+t Jo#el >$AJ? report

A&&e&&-e+t o* r'&& a&&oc'ate# ;'t( t(e project a&&-pt'o+&

P$OECT CLO%E7O"T



23/45

Appendix E


%"JJA$ OF P$OECT CLO%E7O"T POLIC

T(e project clo&e7ot pol'c) re@'re& t(at IT project& -&t *ollo; a project clo&e7ot proce&&po+ co-plet'o+ o* t(e project t(at '+cl#e& #evelop-e+t o* a Po&t I-ple-e+tat'o+ Evalat'o+$eport >PIE$? to captre le&&o+& lear+e# a+# arc('val o* project recor#& ba&e# o+ora+'at'o+all) #e*'+e# re@'re-e+t&.

I-ple-e+tat'o+ '#el'+e& *or Project Clo&e7Ot

T(e e) ele-e+t& a&&oc'ate# ;'t( project clo&e7ot '+cl#e re7#'&br&e-e+t o* re&orce&,co-plet'o+ a+# arc('v'+ o* project recor#&, #oc-e+tat'o+ o* t(e &cce&&e& a+# '&&e&a&&oc'ate# ;'t( t(e project, celebrat'+ &cce&& o* t(e project a+# co+#ct'+ a le&&o+& lear+e#&e&&'o+.

T(e prpo&e o* co+#ct'+ a *or-al project clo&e7ot '& to #oc-e+t le&&o+& lear+e#, T('&

-ea+& t(at proble-& t(at ;ere e+co+tere# b) t(e project tea- -&t be able to be ope+l)pre&e+te# &o t(at proce&& '-prove-e+t& ca+ occr to el'-'+ate t(e ca&e o* t(e proble-&. It '&'-porta+t t(at t(e #'&c&&'o+& #o +ot -erel) po'+t a *'+er a;a) *ro- t(e project tea-re&po+&'b'l't) *or proble- area& -&t be co-pletel) #'&c&&e#. It '& (elp*l to co+#ct a+'+teract've &e&&'o+ to at(er t(e le&&o+& lear+e#.

%--ar) '+*or-at'o+ abot t(e project &(ol# be collecte# a+# arc('ve#, ba&e# o+ora+'at'o+all) #e*'+e# proce#re&. T)p'cal '+*or-at'o+ t(at '& arc('ve# '+cl#e& a #e&cr'pt'o+ o*t(e project, a project ora+'at'o+ c(art, b#ete# a+# actal co&t, b#ete# a+# actal&c(e#le a+# t(e project clo&e7ot report. A&&-pt'o+& a&&oc'ate# ;'t( t(e project vale& a+#c(a+e& t(at ;ere #oc-e+te# t(ro(ot t(e project are al&o &e*l to arc('ve.

Project Clo&e7Ot $e@'re-e+t&

It '& t(e re&po+&'b'l't) o* t(e project -a+aer to e+&re t(at a project '& properl) clo&e# ot a+#t(at a PIE$ '& co-plete# a+# &b-'tte# to t(e appropr'ate e+t't'e& *or rev'e; a+# approval.

$e*ere+ce& to Project Clo&e7Ot '#el'+e&

'#el'+e& *or project clo&e7ot are prov'#e# '+ t(e ITEC Project Ja+ae-e+t Jet(o#olo)#oc-e+t '+ t(e Project Clo&e7Ot &ect'o+.

P$OECT CLO%E7O"T POLIC

POLIC %TATEJE!T:

%tate ora+'at'o+& -&t -a'+ta'+ proce#re& *or co+#ct'+ le&&o+& lear+e# o+ IT projectr'+ a project clo&e7ot proce&&. Clo&e7ot '& #eter-'+e# ;(e+ project object've& (ave bee+-et a+# &er& (ave rev'e;e# a+# accepte# t(e &)&te-. T(e proce&& '+cl#e& preparat'o+ o* aPo&t I-ple-e+tat'o+ Evalat'o+ $eport >PIE$? to captre le&&o+& lear+e# a+# arc('val o* projectrecor#&.

P"$PO%E:



24/45

Appendix E


To e+&re t(at le&&o+& lear+e# *ro- project& are captre# *or &e '+ co+t'+al proce&&'-prove-e+t.

OVE$VIEK:

T(e *or-al clo&'+ o* a project re*lect& t(e te-porar) +atre o* a project. A project '& clo&e#;(e+ t(e object've& *or t(e project (ave bee+ -et. "po+ co-plet'o+ o* t(e project, re&orce& arerea&&'+e#, project recor#& are arc('ve# >per ora+'at'o+all) #e*'+e# proce#re&?, a+# t(ele&&o+& lear+e# o+ t(e project are #eter-'+e# a+# #oc-e+te#.

OECTIVE%:

1. E+&re t(at co+t'+o& ora+'at'o+al '-prove-e+t& ca+ be ac('eve# t(ro(reco+'t'o+ o* t(e &cce&&e& a+# proble-& a&&oc'ate# ;'t( e=ect'o+ o* t(e project.

2. Develop a repo&'tor) o* project -etr'c& t(at ca+ be &e# to *ac'l'tate *tre project co&ta+# &c(e#le e&t'-at'o+.

/. Develop ora+'at'o+al &ta+#ar#& *or arc('v'+ project #ata &o t(at co+&'&te+t '+*or-at'o+'& &ave# *or all project&.

$E%PO!%IILITIE%:

T(e project -a+aer (a& pr'-ar) re&po+&'b'l't) *or '-ple-e+t'+ t('& pol'c). T(e e+t're tea-part'c'pate& '+ le&&o+& lear+e#.


To #e-o+&trate co-pl'a+ce ;'t( t('& pol'c), t(e *ollo;'+ #oc-e+tat'o+ -&t be ava'lable, at a-'+'--:

Po&t I-ple-e+tat'o+ Evalat'o+ $eport

Project arc('ve p#ate

AC3!OKLEDEJE!T

T(e ITEC Project Ja+ae-e+t Jet(o#olo) a+# t(e &pport'+ project -a+ae-e+t pol'c'e& '+t('& #oc-e+t ;ere or''+all) #evelope# b) t(e %tate o* Cal'*or+'a a+# ;ere &b&e@e+tl)tra+&*erre# to t(e &tate o* 3a+&a& ;(ere t(e) (ave bee+ -o#'*'e# to acco--o#ate #'**ere+ce& '+t(e ;a) 3a+&a& '& ora+'e# *or over&'(t a+# co+trol o* '+*or-at'o+ tec(+olo) project&. T('&

tec(+olo) tra+&*er project ;a& -a#e po&&'ble t(ro( t(e per-'&&'o+ a+# cooperat'o+ o* Jr.o(+ T(o-a& Fl)++, C('e* I+*or-at'o+ O**'cer o* t(e %tate o* Cal'*or+'a. Jr. Fl)++ a+# ('& &ta**(ave prov'#e# '+valable a&&'&ta+ce t(ro(ot t(e project.



25/45

Appendix E


JOINT COMMITTEE ON INFORMATION TECHNOLOGY JCIT!

Pol'c) 1 7 $ev'e; o* Propo&e# Project&

Approve# b) t(e Co--'ttee o+ Dece-ber 16, 18

"# P!rpose%T(e prpo&e o* t('& #oc-e+t '& to e&tabl'&( a co--o+ +#er&ta+#'+ o* t(e-ea&re& t(at ;'ll be co+&'#ere# b) t(e o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo)>CIT? ;(e+ evalat'+ propo&e# project&. Jo&t project& taret a+ ae+c) prora-9&b&'+e&& proce&&e& or a tec(+'cal prora-9& &et o* '+*or-at'o+ tec(+olo) a&&et& t(atprov'#e e+eral co-pt'+ or co--+'cat'o+& &erv'ce&. T('& #oc-e+t '& e+eral'e# toa##re&& all t)pe& o* over+-e+t &erv'ce& a+# tec(+olo) a&&et prora-&. T(&, t(ere-a) be prora- &pec'*'c b&'+e&& '&&e& or tec(+olo) &pec'*'c '&&e& t(at t(epre&e+t'+ ae+c) &(ol# '#e+t'*).

$# &vol!tion of Projects%Project& occr beca&e a +e; over+-e+t &erv'ce '& +ee#e# orbeca&e a over+-e+t &erv'ce &(ol# be '-prove#, re@'re& c(a+e, or -&t be -a#e-ore co&t e**ect've. I+ eac( o* t(e&e ca&e&, a b&'+e&& area a+al)&'& -&t be #o+e to'#e+t'*) ;(at b&'+e&& &erv'ce a+# *'+a+c'al object've& are re@'re# a+# a b&'+e&&proce&& a+# &et o* re&orce& -&t be #e&'+e# to ac('eve t(e&e object've&. T(e re&lt '&a &et o* -a+ae-e+t #oc-e+t& t(at '+cl#e t(e b&'+e&& proce&&e& a+# ato-at'o+blepr'+t& a+# a *'+a+c'al pla+. a&e# po+ t('& ;or a+# a b&'+e&& ca&e *or t(ere@'re# '+ve&t-e+t, a &e+'or e=ect've &po+&or -a) accept re&po+&'b'l't) *or t(e project.

At t('& po'+t a+ '+*or-at'o+ tec(+olo) project -a) be propo&e# a+# co+&'#ere# '+ t(eb#et proce&&.

%# Information Technology Relate' Project Proposals%K(e+ever a+ ae+c) propo&e&a+ '+*or-at'o+ tec(+olo) project or -ae& a-e+#-e+t& or rev'&'o+& to a prev'o&l)&b-'tte# project, t(e ae+c) &(all &b-'t a project b#et e&t'-ate to t(e C('e*I+*or-at'o+ Tec(+olo) O**'cer *or t(at bra+c( o* over+-e+t. T('& proce&& a+# t(e core'+*or-at'o+ re@'re-e+t& are otl'+e# '+ &tatte. !ot later t(a+ l) 1 o* eac( )ear, t(eC('e* I+*or-at'o+ Tec(+olo) O**'cer& >CITO&? *or t(e t(ree bra+c(e& o* over+-e+t ;'ll&b-'t t(e propo&e# project e&t'-ate& a+# rev'&'o+& to prev'o&l) &b-'tte# project& tot(e Le'&lat've $e&earc( Depart-e+t a+# t(e #et D'v'&'o+. %pec'*'c &b-'&&'o+

re@'re-e+t& are '+cl#e# '+ t(e b#et '+&trct'o+& pbl'&(e# b) t(e #et D'v'&'o+.T(e le'&lat've CITO ;'ll rev'e; t(e&e project b#et e&t'-ate& a+# pla+& a+# -aereco--e+#at'o+& to t(e o'+t Co--'ttee o+ t(e -er't t(ereo* a+# appropr'at'o+&t(ere*or. Project pre&e+tat'o+& &(ol# '+cl#e t(e &b-'tte# '+*or-at'o+ ;'t( a-pl'*)'+'+*or-at'o+ a& otl'+e# (ere'+.

(ho) (hat) (hen) (hy) an' the *inancial Plan >Project $e@e&t E=pla+at'o+ 7 DA618?. T(e '+*or-at'o+ pre&e+te# o+ t(e DA 618 &(ol# '#e+t'*) t(e project, #e&cr'be t(e



26/45

Appendix E


*+ct'o+al't) to be #el'vere# to t(e b&'+e&& proce&&, &tate (o; 't ;'ll be #el'vere# a+# to;(o- 't ;'ll be #el'vere# a+# *ro- a b&'+e&& per&pect've, e=pla'+ t(e b&'+e&&

object've& t(at ;'ll be ac('eve#?. T(e pre&e+tat'o+ &(ol# &(o; (o; t(e otco-e'rectl) &pport t(e ae+c)9& b&'+e&& pla+ a+# (o; t(e ato-ate# &)&te-& are '+cl#e#'+ t(e ae+c)9& /ear I+*or-at'o+ Tec(+olo) Pla+. T(e DA76 18 al&o prov'#e& t(ee&t'-ate# project co&t, -ajor project p(a&e& a+# co&t& a+# &orce& o* *+#'+ b) *'&cal)ear. A-pl'*)'+ '+*or-at'o+ &(ol# '+cl#e t(e '#e+t't) o* t(e project &po+&or, '#e+t't) o*t(e &tae(ol#er& a+# (o; t(e) ;'ll part'c'pate '+ project #'rect'o+, a+# t(e '#e+t't) o* t(eproject -a+aer a+# ('& or (er @al'*'cat'o+&. A-pl'*)'+ '+*or-at'o+ &(ol# #e&cr'be;(at co+tract& are a+t'c'pate# *or ;(at &erv'ce& a+# pro#ct& a+# (o; t(o&e co+tract&;'ll be #evelope#. I* part+er&('p& ;'t( pbl'c or pr'vate ora+'at'o+& are a+t'c'pate#, t(e+atre o* t(e part+er&('p >&(ar'+ o* r'&&, co&t&, a+# be+e*'t&? &(ol# be a##re&&e#.

'# +!siness ,ase an' Ris Analysis>Co&t e+e*'t %tate-e+t 7 DA 61?. T('& #oc-e+tpre&e+t& t(e b&'+e&& ca&e '+ +arrat've a+# @a+t'tat've ter-&. A-pl'*)'+ '+*or-at'o+&(ol# '+cl#e (o; co&t& a+# be+e*'t& ;ere #eter-'+e#, t(e project r'& a+al)&'& a+# (o;t(e r'&& ;ere acco+te# *or '+ project co&t e&t'-ate& a+# be+e*'t calclat'o+&. A-pl'*)'+'+*or-at'o+ &(ol# al&o a##re&& a+) appl'cable +e; or e='&t'+ *e#eral or &tate le'&lat'o+or le'&lat've c(a+e& +ece&&ar) to &pport t(e project.

(# Project Plan an' $ilestone ,hart%T(e b#et '+&trct'o+& re@'re a -'le&to+e c(art&(o;'+ t(e &--ar) level -'le&to+e& *or t(e project. T(e b#et '+&trct'o+& al&ore@'re t(e &b-'&&'o+ o* pla++e# e=pe+#'tre& b) object co#e o+ a DA For- 60.

A-pl'*)'+ '+*or-at'o+ &(ol# relate t(e&e #oc-e+t& #e&cr'b'+ t(e project pla+ >p(a&e&a+# co+te+t?, -'le&to+e&, #el'verable& a+# #e&cr'pt'o+ o* +ear ter- e) e=pe+#'tre& *or

t(e crre+t a+# b#et *'&cal )ear& a& &(o;+ o+ t(e DA For- 60.

)# Architect!ral tatement%T('& prov'#e& t(e tec(+olo)7relate# '+*or-at'o+ '+cl#'+t)pe& o* tec(+olo) to be e-plo)e# a+# appl'cable &ta+#ar#& t(at appl). I* +e;tec(+olo) or &o*t;are #evelop-e+t '& '+volve#, a-pl'*)'+ '+*or-at'o+ abot ot(erora+'at'o+& t(at (ave e-plo)e# t(e +e; tec(+olo) or acco-pl'&(e# &'-'lar &o*t;are#evelop-e+t &(ol# be prov'#e#.

*# Presentations%T(e project &po+&or &(ol# '+tro#ce t(e project '+cl#'+ t(e b&'+e&&ca&e a+# &trate'c vale to t(e ae+c) or t(e %tate. T(e le+t( o* a project pre&e+tat'o+

;'ll var) #epe+#'+ o+ t(e co-ple='t) o* t(e project, le'&lat'o+ or pbl'c '&&e& '+volve#,a+# t(e pbl'c e+t't'e&, b&'+e&&e& or over+-e+t jr''ct'o+& '+volve#. Go;ever,co+c'&e pre&e+tat'o+ &(ol# be t(e object've. Kr'tte+ -ater'al& &(ol# be prov'#e# toCo--'ttee -e-ber& at t(e t'-e o* t(e -eet'+.



27/45

Appendix E


JOINT COMMITTEE ON INFORMATION TECHNOLOGY JCIT!

Pol'c) 2 7 $ev'e; o* Act've Project&

Approve# b) t(e Co--'ttee o+ Dece-ber 16, 18

1. P!rpose%T(e prpo&e o* t('& #oc-e+t '& to e&tabl'&( a co--o+ +#er&ta+#'+ o* t(e-ea&re& t(at ;'ll be co+&'#ere# b) t(e o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo)>CIT? ;(e+ evalat'+ project &tat&. Jo&t project& taret a+ ae+c) prora-9&b&'+e&& proce&&e& or a tec(+'cal prora-9& &et o* '+*or-at'o+ tec(+olo) a&&et& t(atprov'#e e+eral co-pt'+ or co--+'cat'o+& &erv'ce&. T('& #oc-e+t '& e+eral'e# toa##re&& all t)pe& o* over+-e+t &erv'ce& a+# tec(+olo) a&&et prora-&. T(&, t(ere-a) be prora- &pec'*'c b&'+e&& '&&e& or tec(+olo) &pec'*'c '&&e& t(at t(e

pre&e+t'+ ae+c) &(ol# '#e+t'*) a+# prov'#e.

2. &vol!tion of Projects%Project& occr beca&e a +e; over+-e+t &erv'ce '& +ee#e# orbeca&e a over+-e+t &erv'ce &(ol# be '-prove#, re@'re& c(a+e, or -&t be -a#e-ore co&t e**ect've. I+ eac( o* t(e&e ca&e&, a b&'+e&& area a+al)&'& -&t be #o+e to'#e+t'*) ;(at b&'+e&& &erv'ce a+# *'+a+c'al object've& are re@'re# a+# a b&'+e&&proce&& a+# &et o* re&orce& -&t be #e&'+e# to ac('eve t(e&e object've&. a&e# po+t('& ;or, a b&'+e&& ca&e *or t(e re@'re# '+ve&t-e+t a+# a propo&e# project pla+ -a)e+able a project to be propo&e# a+# *+#'+ approve# t(ro( t(e b#et proce&&. )&tatte, t(e rea#'+e&& to &tart a project -&t be rev'e;e# a+# approve# b) t(e ae+c)(ea# a+# t(e c('e* '+*or-at'o+ tec(+olo) O**'cer *or t(at bra+c( o* over+-e+t.

/. Project tat!s Reports%) &tatte, t(e &tat& o* all project& t(at (ave a total co&t o*


28/45

Appendix E


6. .,IT Project tat!s ,ontent%T(e o'+t Co--'ttee o+ I+*or-at'o+ Tec(+olo) (a&e&tabl'&(e# t(e *ollo;'+ &pec'*'c -ea&re& a& t(e'r ba&'& to evalate project &tat&.

Ae+c'e& &(ol# prov'#e t(e&e -ea&re& '+ ;r't'+ a+# '+cl#e t(e- '+ t(e'rpre&e+tat'o+. A-pl'*)'+ '+*or-at'o+ &(ol# e=pla'+ t(e ca&e& o* a+) #ev'at'o+& *ro- t(epla+ a+# t(e a&&oc'ate# correct've act'o+& '+'t'ate# ;'t( t(e e=pecte# re&lt& o* t(eact'o+& a+# '-pact po+ t(e or''+al pla+. Pol'c), le'&lat've, or pbl'c '&&e& relate# tot(e project &(ol# al&o be covere# a& a-pl'*)'+ '+*or-at'o+.

6.1 ,ritical Path%T(e project -a+aer ;'ll #e-o+&trate t(at t(e project (a& bee+#e*'+e# #o;+ to t(e ta& level ;'t( eac( ta& (av'+ a #e-o+&trable po'+t o* prore&&a+# a #rat'o+ o* +o -ore t(a+ abot 10 #a)&. Eac( ta& ;'ll (ave t(e '#e+t'*'e#re&orce&, ;or +'t&, a+# &c(e#le +ece&&ar) to acco-pl'&( t(e ta&. T(e project-a+aer -&t be able to #e-o+&trate t(at re&orce& (ave bee+ levele# a+# t(at t(ecr't'cal pat( (a& bee+ '#e+t'*'e#. T(e&e re@'re-e+t& &(ol# (ave bee+ *or-all) rev'e;e#a+# approve# b) t(e project &po+&or a+# t(e CITO pr'or '+'t'at'+ t(e crre+t projectp(a&e. O+ce '+'t'ate#, re&orce& a+# &tat& &(ol# be po&te# b';eel) to t(e project-a+ae-e+t &)&te- a+# report& prepare# *or t(e project -a+aer. T(e project -a+aer&(ol# clo&el) -o+'tor t(o&e act'v't'e& a+# ta&& o+ t(e cr't'cal pat(.

6.1.1 ,ommittee Revie/%T(e Project Ja+aer &(ol# prov'#e a project reporto+ t(e cr't'cal pat( &(o;'+ actal prore&& ver&& pla++e# prore&&. I* t(eproject '& be('+# &c(e#le, t(e project -a+aer &(ol# prov'#e a co+c'&e+arrat've ;'t( #ata &(o;'+ t(e t'-e +'t& be('+# &c(e#le, t(e t'-e +'t& be('+#&c(e#le a& a perce+tae o* t(e c-lat've t'-e +'t& to #ate *or t(e project a+#t(e pla+ to recover t(e lo&t t'-e.

6.1.1.1 ,ritical Path 10 to 20 +ehin' che'!le%I* t(e cr't'cal pat(

ta&& are 10H to 20H be('+# &c(e#le, t(e project ;'ll be co+&'#ere# '+ a)ello; or cat'o+ &tat& a+# t(ere &(ol# be ev'#e+ce o* &po+&or rev'e; o*t(e project a+# approval o* t(e recover) pla+. A co+c'&e &tate-e+t o* t(atrecover) pla+, t(e e=pecte# re&lt&, a+# t(e a+t'c'pate# '-pact po+ t(eproject &(ol# be prov'#e#.

6.1.1.2 ,ritical Path 20 or $ore +ehin' che'!le%I* t(e cr't'cal pat(ta&& are 20 H or -ore be('+# &c(e#le, t(e project ;'ll be co+&'#ere# tobe '+ a re# or alert &tat&. Project& '+ a re# or alert &tat& &(ol# beev'#e+ce o* *re@e+t Nb';eel) report'+ to t(e ae+c) (ea# a+# CITO+t'l t(e project '& le&& t(a+ 20H be('+# t(e or''+al &c(e#le. T(e ae+c)(ea# a+# CITO &(ol# (ave approve# t(e recover) pla+. A co+c'&e

&tate-e+t o*t(at recover) pla+, t(e e=pecte# re&lt&, a+# t(e a+t'c'pate#'-pact po+ t(e project &(ol# be prov'#e#.

6.2 Tas ,ompletion Rate%T(e project -a+aer &(ol# report o+ +-ber o* actalta&& co-plete# ver&& t(e pla++e# ta& co-plet'o+& *or t(e project t(ro( t(e #ate o*t(e report. T('& &(ol# be e=pre&&e# a& +-ber& a+# a& a perce+tae.



29/45

Appendix E


6.2.1 ,ommittee Revie/%I* t(e project '& be('+# &c(e#le, t(e project -a+aer&(ol# prov'#e a co+c'&e +arrat've &tat'+ t(e ca&e&, t(e pla+ to recover t(e ta&

co-plet'o+ rate, t(e e=pecte# re&lt&, a+# t(e a+t'c'pate# '-pact po+ t(e project.

6.2.1.1 Tas ,ompletion Rate of 0 to 0%I* t(e ta& co-plet'o+ rate'& '+ t(e ra+e o* 80H to 0H, t(e project ;'ll be co+&'#ere# '+ a )ello; orcat'o+ &tat& a+# t(ere &(ol# be ev'#e+ce o* rev'e; o* t(e project a+#approval o* t(e recover) pla+ b) t(e &po+&or. T(e pla+ o* act'o+&,approve# b) t(e &po+&or, to ac('eve a+ acceptable ta& co-plet'o+ rate&(ol# be co+c'&el) &tate#.

6.2.1.2 Tas ,ompletion Rate of 3ess than 0%I* t(e project (a& le&&t(a+ a+ 80H co-plet'o+ rate *or ta&&, t(e project ;'ll be co+&'#ere# to be'+ a re# or alert &tat& a+# t(ere &(ol# be ev'#e+ce o* *re@e+t Nb';eel)report'+ to t(e ae+c) (ea#, &po+&or a+# CITO. T(e pre&e+te# pla+ o*

act'o+& to ac('eve a+ acceptable ta& co-plet'o+ rate &(ol# (ave bee+approve# b) t(e ae+c) (ea# a+# t(e CITO.

6./ eliverale ,ompletion Rate. A #el'verable '& a clearl) '#e+t'*'able object t(atre&lt& *ro- co-plet'o+ o* a ta&. T(e co-plet'o+ o* a ta& &c( a& a &er accepta+cete&t -a) c'te t(e #el'verable a& t(e &'+e# accepta+ce #oc-e+t *ro- t(e b&'+e&& +'t.T(e project -a+aer &(ol# report o+ t(e actal +-ber o* #el'verable& co-plete# *ort(e project ver&& t(e pla++e# +-ber o* #el'verable& to be co-plete# *or t(e projectt(ro( t(e #ate o* t(e report.

6./.1 ,ommittee Revie/%I* t(e project '& be('+# &c(e#le, t(e project -a+aer&(ol# prov'#e a co+c'&e +arrat've &tat'+ t(e ca&e&, t(e pla+ to recover t(e

#el'verable co-plet'o+ rate, t(e e=pecte# re&lt&, a+# t(e a+t'c'pate# '-pact po+t(e project.

6./.1.1 eliverale ,ompletion Rate of 0 to 0%I* t(e #el'verable&co-plet'o+& rate '& '+ t(e ra+e o* 80H to 0H, t(e project ;'ll beco+&'#ere# to be '+ a )ello; or cat'o+ &tat&. T(ere &(ol# be ev'#e+ceo* rev'e; a+# approval o* t(e recover) pla+ b) t(e &po+&or. T(e pla+ o*act'o+& to ac('eve a+ acceptable #el'verable co-plet'o+ rate &(ol# beco+c'&el) &tate# ;'t( t(e e=pecte# re&lt& a+# t(e a+t'c'pate# '-pact po+t(e project.

6./.1.2 eliverale ,ompletion Rate of 3ess than 0%I* t(e project(a& le&& t(a+ a+ 80H co-plet'o+ rate *or #el'verable&, t(e project ;'ll be

co+&'#ere# to be '+ a re# or alert &tat&. T(ere &(ol# be ev'#e+ce o**re@e+t Nb';eel) report'+ to t(e ae+c) (ea#, &po+&or a+# CITO. T(epla+ o* act'o+& to ac('eve a+ acceptable #el'verable co-plet'o+ rate&(ol# (ave bee+ approve# b) t(e ae+c) (ea# a+# t(e CITO. T(erecover) pla+ &(ol# be co+c'&el) &tate# ;'t( prore&& a+# e=pecte#re&lt& a+# a+t'c'pate# '-pact po+ t(e project.



30/45

Appendix E


6.4 Iss!es%I&&e& are -atter& t(at -&t be re&olve# '+ or#er *or t(e project ta&& to beacco-pl'&(e# a+# b&'+e&& object've& to be -et. I&&e& &(ol# be #e*'+e# a& a &'+le

-atter re@'r'+ a #ec'&'o+. Eac( '&&e &(ol# be #oc-e+te#, trace# a+# -a+ae#,a+# reporte# to t(e project &po+&or ;(e+ t(ere '& a pote+t'al project '-pact. T(e project-a+aer &(ol# trac t(e total +-ber o* '&&e& a+# '#e+t'*) '+ report& eac( +re&olve#'&&e t(at (a& (a# a +eat've '-pact o+ ac('ev'+ t(e cr't'cal pat(, ta& or #el'verableco-plet'o+ rate& or ot(er -ea&re&. T(e project &po+&or '& re&po+&'ble *or +bloc'+I&&e& to ac('eve re&olt'o+.

6.4.1 ,ommittee Revie/%T(e total +-ber o* '&&e& '#e+t'*'e# to #ate a+# t(e+-ber t(at re-a'+ +re&olve# &(ol# be pre&e+te#. "+re&olve# '&&e& t(at (avea +eat've '-pact o+ t(e project &c(e#le, b#et or object've& &(ol# beco+c'&el) pre&e+te# +ot'+ ;(e+ t(e '&&e ;a& pre&e+te# to t(e &po+&or a+#;(at act'o+& (ave bee+ '+'t'ate# to ac('eve re&olt'o+.

6.6 ,ost%T(e project *'+a+c'al pla+ &(ol# &(o; t(e -ajor cateor'e& o* co&t& b) *'&cal)ear, t(e total *+#& re@'re#, t(e &orce& o* all *+#&, a+# or''+al pla++e# c-lat'veobl'at'o+& or e=pe+#'tre& b) -o+t( or b) @arter, a& appropr'ate, t(ro(ot t(e l'*e o*t(e project. $eport& &(all &(o; t(e actal c-lat've total *or all *+#& &orce& ver&&t(e or''+al pla++e# *'+a+c'al per'o# total&. K(e+ actal c-lat've co&t& #ev'ate *ro-t(e pla++e# co&t&, t(e perce+t o* c-lat've actal co&t& ver&& c-lat've pla++e# co&t&(ol# be &tate# a+# t(e #ev'at'o+ e=pla'+e#. Frt(er, '* total project co&t& are projecte#to be 10 H over t(e pla++e# co&t& or


31/45

Appendix E


bee+ #o+e to #eter-'+e '* a+ '+crea&e '+ co&t& (a& occrre# a+# '* &o, (o;t(e '+crea&e ca+ be -'t'ate#. T(e recover) pla+ &(ol# (ave bee+ acte#

po+ a+# t(e ae+c) (ea# a+# t(e CITO &(ol# (ave rev'e;e# t(e re&lt&o* t(e pla+. T(e ae+c) (ea# &(ol# (ave approve# co+t'+at'o+ o* ;oror e=pe+&e o+ t(e project. T(e Co--'ttee &(ol# place t('& project o+ a;atc( l'&t *or -o+t(l) report&.

6./.1./ eviations from *inancial Plan y #0 or $ore%A& '+ prev'o&ca&e&, a rev'e; t(e project& pla++e# a+# actal co&t& &(ol# (ave bee+#o+e. I* co&t& are /0H ('(er t(a+ pla++e#, &er'o& co+&'#erat'o+ &(ol#be 've+ to &topp'+ t(e project. T(e Co--'ttee &(ol# *'+# &pec'*'capproval o* t(e ae+c) (ea# a+# approval o* a rat'o+ale t(at &tro+l)&pport& co+t'+at'o+ o* t(e project. T(e Co--'ttee &(ol# co+&'#erreco--e+#'+ t(at a+ '+#epe+#e+t /r# part) be obta'+e# to co+#ct aproject rev'e; a+# -ae reco--e+#at'o+& to t(e ae+c) (ea# a+# t(eCo--'ttee rear#'+ ca&e& *or t(e project #ev'at'o+ *ro- pla+, correct'veact'o+& +ee#e#, e=pecte# otco-e&, a+# ;(et(er t(e project t(e project&(ol# be co+t'+e#.

6. Act!al 6ers!s Planne' Reso!rces%T('& ele-e+t *oc&e& o+ t(e (-a+ re&orce&prov'#e# to t(e project '+ ter-& o* per&o+7(or& or per&o+7#a)&. ot( tec(+'cal a+#b&'+e&& +'t per&o++el &(ol# (ave t(e e=per'e+ce a+# &'ll& +ece&&ar) *or t(e projecta+# be prov'#e# ;(e+ a+# a& re@'re# b) t(e project &c(e#le. T(e project -a+aer&(ol# (ave pla++e# a+# actal per&o+7(or& '+ t(e project -a+ae-e+t &)&te- a+#&(ol# report o+ a co+t'+'+ ba&'& t(e c-lat've pla++e# per&o+7(or& re@'re# ver&&t(e c-lat've actal per&o+7(or& prov'#e#.

6..1 ,ommittee Revie/%T(e co--'ttee ;'ll rev'e; t('& ele-e+t '+ co+j+ct'o+;'t( ot(er ele-e+t& reporte#. I+ a##'t'o+ to t(e ap a+al)&'&, t(e co--'ttee&(ol# @e&t'o+ t(e &tab'l't) o t(e project tea-. I* a cr't'cal tea- -e-ber leave&,t(e co&t -a) be a 7;ee #ela) '+ t(e project. I* a project -a+aer leave&, t(eco&t -a) be a 7;ee #ela). I* a project &po+&or leave&, t(e project -a) be '+

jeopar#) a+# &(ol# be place# o+ a ;atc( l'&t. T(e&e &pec'*'c 'te-& &(ol# bere*lecte# '+ t(e r'& report a##re&&e# belo;.

6..1.1 eficiency 7ap of 15 to 20%!or-all) a #e*'c'e+c) o* t('&-a+'t#e ;'ll re&lt '+ a re#ct'o+ '+ @al't) bt -a) al&o co+tr'bte toot(er project #e*'c'e+c'e& a& ;ell. T(e project -a+aer &(ol# be act'+;'t( t(e &po+&or to correct t('& co+#'t'o+. For &o-e project&, t(e '-pact o*

t('& level o* #e*'c'e+c) -a) be reater t(a+ '+#'cate# a+# be re*lecte# '+t(e ot(er -ea&re& a& ;ell.

6..1.2 eficiency 7ap of 20 to 25%!or-all) a #e*'c'e+c) o* t('&-a+'t#e ;'ll re@'re a re#ct'o+ '+ &cope o* t(e project '+ or#er to-a'+ta'+ project prore&&. T(ere &(ol# be a pla+ to &(o; aco-pe+&ator) c(a+e '+ re&orce& or a pla+ to re#ce t(e &cope, Co&t&,a+# object've& *or t(e project ;'t( approval o* t(e ae+c) (ea#. For &o-e



32/45

Appendix E


project&, t(e '-pact o* t('& level o* #e*'c'e+c) -a) be reater t(a+'+#'cate# a+# ;'ll be re*lecte# '+ t(e ot(er -ea&re& a& ;ell.

6..1./ eficiency 7ap of 25 or $ore%A #e*'c'e+c) o* t('& -a+'t#eplace& project '+ jeopar#) a+# /r# part) rev'e; &(ol# be co+&'#ere# '* t(e'-pact '& re*lecte# '+ ot(er -ea&re&. T(e project &(ol# +ot be per-'tte#to #r'*t a;a't'+ a co-pe+&ator) re&orce& pla+ or a +e; re#ce# project&cope pla+. I* a +e; project pla+ '& #evelope#, t(e +e; *'+a+c'al pla+,retr+ o+ '+ve&t-e+t a+# object've& to be ac('eve# -&t recalclate# a+#pre&e+te# *or rev'e; a& ;ell.

6.5Ris Report%T(e above -ea&re& (ave bee+ a##re&&e# '+#'v'#all), (o;ever, ;(e+a project (a& e=per'e+ce# #'**'clt proble-& or '&&e&, t(e '-pact -a) be re*lecte# '+-ore t(a+ o+e -ea&re per-'tt'+ a broa#er a&&e&&-e+t o* project &tat&. T(e project-a+aer &(ol# co+&'#er all o* t(e above -ea&re& a+# -ae a+ a&&e&&-e+t o* t(e r'&

a+# l'el) '-pact& po+ t(e project9& &cope, b#et, &c(e#le a+# t(e b&'+e&& Nortec(+'cal '+*ra&trctre object've& to be ac('eve# '+ t(e or''+al pla+. T(e a+al)&'&,co+cl&'o+&, a+# reco--e+#at'o+& &(ol# be &--ar'e# '+ a+ e=ect've report.

6.5.1 ,ommittee Revie/%T(e Co--'ttee &(ol# evalate t(e r'& report a& to;(et(er 't rea&o+abl) re*lect& t(e &- o* t(e -ea&re& a+# ;(ere pre&e+t, t(eprore&& be'+ ac('eve# ;'t( -'t'at'o+ pla+&. For project& ;'t( a &er'o&l)#e*'c'e+t -ea&re or -lt'ple #e*'c'e+t -ea&re&, t(e co+*'#e+ce '+ t(e r'& report-a) be '-porta+t ;(e+ co+&'#er'+ /r# part) rev'e;.



33/45

Appendix E


+,MMARY OF +ENATE -ILL NO# ' OF "..*

+enate -/ll No# '0 1a22ed d3r/ng the "..* 4an2a2 Leg/2lat/5e +e22/on0 real/gn2 the 2tr3ct3re o6In6ormat/on Technology adm/n/2trat/on# It create2 Ch/e6 In6ormat/on Technology O66/cer2 6oreach o6 the three 7ranche2 o6 4an2a2 2tate go5ernment /n add/t/on to ma/nta/n/ng a Ch/e6In6ormat/on Technology Arch/tect e2ta7l/2hed 3nder earl/er 2tate IT g3/del/ne2# +-' create2 andem1o8er2 an In6ormat/on Technology E9ec3t/5e Co3nc/l ITEC! 8/th o5er2/ght re21on2/7/l/ty 6orall IT 1roject2 8/th an e2t/mated co2t o6 :$';0;;; or more# That dollar thre2hold /2 greatlyred3ced 6rom the 6ormer g3/del/ne2# The leg/2lat/on


34/45

Appendix E


deviations +rom state IT arc)itecture(

0ansas In+ormation Tec)nolo.* !overnance Model



35/45

Appendix E


ARTICLE 72 INFORMATION TECHNOLOGY

B9


36/45

Appendix E


6ea2/7/l/ty or 1re1are2 an /n6ormat/on technology 1roject 73dget e2t/mate 3nder 4#+#A# "..*+311# )'>)$;. and amendment2 thereto#

D! ?+tate agency? mean2 any 2tate o66/ce or o66/cer0 de1artment0 7oard0 comm/22/on0/n2t/t3t/on or 73rea30 or any agency0 d/5/2/on or 3n/t thereo6#

B9


37/45

Appendix E


B9


38/45

Appendix E


%! 1er6orm 23ch other 63nct/on2 and d3t/e2 a2 1ro5/ded 7y la8 or a2 d/rected 7y the2ecretary o6 adm/n/2trat/on#

B9)$;. and amendment2 thereto0 7a2ed on the determ/nat/on2 made 13r23ant to 2372ect/on 7!"!

&! mon/tor e9ec3t/5e agenc/e2 com1l/ance 8/th= A! The /n6ormat/on technology re2o3rce

1ol/c/e2 and 1roced3re2 and 1roject management methodolog/e2 ado1ted 7y the /n6ormat/ontechnology e9ec3t/5e co3nc/l -! the /n6ormat/on technology arch/tect3re ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l C! the 2tandard2 6or data management ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l and ! the 2trateg/c /n6ormat/on technologymanagement 1lan ado1ted 7y the /n6ormat/on technology e9ec3t/5e co3nc/l

'! coord/nate /m1lementat/on o6 ne8 /n6ormat/on technology among e9ec3t/5e agenc/e2 and8/th the j3d/c/al and leg/2lat/5e ch/e6 /n6ormat/on technology o66/cer2



39/45

Appendix E


(! de2/gnate the o8ner2h/1 o6 /n6ormat/on re2o3rce 1roce22e2 and the lead agency 6or/m1lementat/on o6 ne8 technolog/e2 and net8orD2 2hared 7y m3lt/1le agenc/e2 8/th/n the

e9ec3t/5e 7ranch o6 2tate go5ernment and)! 1er6orm 23ch other 63nct/on2 and d3t/e2 a2 1ro5/ded 7y la8 or a2 d/rected 7y the

2ecretary o6 adm/n/2trat/on#

B9)$;. and amendment2 thereto0 7a2ed on the determ/nat/on2 13r23ant to 2372ect/on 7!"!

&! mon/tor j3d/c/al agenc/e2 com1l/ance 8/th= A! The /n6ormat/on technology re2o3rce1ol/c/e2 and 1roced3re2 and 1roject management methodolog/e2 ado1ted 7y the /n6ormat/on

technology e9ec3t/5e co3nc/l -! the /n6ormat/on technology arch/tect3re ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l C! the 2tandard2 6or data management ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l and ! the 2trateg/c /n6ormat/on technologymanagement 1lan ado1ted 7y the /n6ormat/on technology e9ec3t/5e co3nc/l

'! coord/nate /m1lementat/on o6 ne8 /n6ormat/on technology among j3d/c/al agenc/e2 and8/th the e9ec3t/5e and leg/2lat/5e ch/e6 /n6ormat/on technology o66/cer2



40/45

Appendix E


(! de2/gnate the o8ner2h/1 o6 /n6ormat/on re2o3rce 1roce22e2 and the lead agency 6or/m1lementat/on o6 ne8 technolog/e2 and net8orD2 2hared 7y m3lt/1le agenc/e2 8/th/n the j3d/c/al

7ranch o6 2tate go5ernment and)! 1er6orm 23ch other 63nct/on2 and d3t/e2 a2 1ro5/ded 7y la8 or a2 d/rected 7y the j3d/c/al

adm/n/2trator#

B9o6>2tate tra5el a2 /2 1ro5/ded 7y la8 6or mem7er2 o6 theleg/2lat3re# The 1ro5/2/on2 o6 4#+#A# )'>%$;* and amendment2 thereto 2hall not a11ly to any 23chtra5el#

e! The leg/2lat/5e ch/e6 /n6ormat/on technology o66/cer 2hall 7e /n the 3ncla22/6/ed 2er5/ce

3nder the 4an2a2 c/5/l 2er5/ce act#

B9


41/45

Appendix E


7! re1ort to the ch/e6 /n6ormat/on technology arch/tect all de5/at/on2 6rom the 2tate/n6ormat/on arch/tect3re that are re1orted to the leg/2lat/5e /n6ormat/on technology o66/cer 7y

leg/2lat/5e agenc/e2c! 237m/t recommendat/on2 to the leg/2lat/5e coord/nat/ng co3nc/l a2 to the techn/cal and

management mer/t o6 /n6ormat/on technology 1roject e2t/mate2 and /n6ormat/on technology1roject change2 and o5err3n2 237m/tted 7y leg/2lat/5e agenc/e2 13r23ant to 4#+#A# "..* +311# )'>)$;. and amendment2 thereto0 7a2ed on the determ/nat/on2 13r23ant to 2372ect/on a!

d! mon/tor leg/2lat/5e agenc/e2 com1l/ance 8/th= "! The /n6ormat/on technology re2o3rce1ol/c/e2 and 1roced3re2 and 1roject management methodolog/e2 ado1ted 7y the /n6ormat/ontechnology e9ec3t/5e co3nc/l $! the /n6ormat/on technology arch/tect3re ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l %! the 2tandard2 6or data management ado1ted 7y the/n6ormat/on technology e9ec3t/5e co3nc/l and &! the 2trateg/c /n6ormat/on technologymanagement 1lan ado1ted 7y the /n6ormat/on technology e9ec3t/5e co3nc/l

e! coord/nate /m1lementat/on o6 ne8 /n6ormat/on technology among leg/2lat/5e agenc/e2and 8/th the e9ec3t/5e and j3d/c/al ch/e6 /n6ormat/on technology o66/cer2

6! de2/gnate the o8ner2h/1 o6 /n6ormat/on re2o3rce 1roce22e2 and the lead agenc

e appendix

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