e-booking user manual - yusen...

Griffin.Supplier /E-Booking User Manual

for KOHL’S Department Stores

© Yusen Logistics Co. Ltd. All Rights Reserved.

Last update on Jul 25, 2017

Before getting started ....

A few points to note :

• Microsoft Internet Explorer version 5.01 or above is needed for access of our Griffin system.

• Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.

Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/kohls/ebooking

For first time user, registration is required for gaining access, download registration form and email to designated address after filling in all information, login ID and password will be sent by email via system within 1 business day upon receipt of the form


http://griffin.hk.yusen-logistics.com/kohls/ebooking

Before creating e-Booking ....

• Declaration of service provider is needed, according to requirement of customer’s C-TPAT compliance and Importer Security Filing (ISF 10+2) rule


Adding service provider ....


• In order to comply with customer’s C-TPAT compliance and Importer Security Filing (ISF 10+2) rule implemented by U.S. Customs Border and Protection for ensuring cargo safety and security, all vendors are required to provide information of service providers, such as :

• Manufacturer

• Container Stuffer

• Container Stuffing Location

• Information of ‘Manufacturer’ is needed to be inputted during submission of e-Booking.

• Information of ‘Container Stuffer’ and ‘Stuffing Location’ is needed to be inputted during submission of e-Loading Plan.


Adding service provider ..(Cont.)

1. Fill in all necessary information

2. Select role(s) of service provider

3. Click ‘Save’ button when all below is done


Creating e-Booking ....

1. Select Load Type (CFS or CY)

2. Input container and size needed (for CY load only)

3. Input ‘Port of Loading’ and ‘Destination Port’

4. Select date of cargo delivery


Creating e-Booking .... (Cont.)

5. Input expected location of getting FCR **

6. Input remark if any7. Click ‘Add P/O’ button to proceed

** Additional charge would be applied when FCR releasing place is different from ‘Port of Loading’ place



8. Input customer’s P.O. number

11. Click ‘Add All PO Items’ button to load all existing item(s) in P.O. record, or click ‘Add Item’ and input particular item(s) to book

12b. Or input all necessary information, and Click to select Manufacturer added in service provider

9. Specify necessity and submission of Export License and fumigation certificate

12a. For multiple items, input CBM, KGS, and select ‘Manufacturer’ in highlighted section, and click ‘Batch Apply’ button, to speed up input process


• Precise and complete cargo description must be provided in booking

10. Input PO Seller



13. Click ‘Generate Marks & Description’ button to generate shipping mark from template

14. Verify and adjust information at ship mark and goods description fields, which would be shown accordingly on FCR

15. Check the checkbox at top to acknowledge VGM declaration and click ‘Submit’ button to save and submit booking




• Following steps should be done if cargo delivery is outside P.O.’s ship window 16. Click ‘View / Edit Shipment

Issue Reason’ button

17. Input / select all necessary information

18. Click ‘Add’ button to create the record

19. Repeat step 17 and 18 if additional reason needs to be inputted, and click ‘OK’ button to save the record


Viewing / editing e-Booking ....

Booking not being processed by YL can be located in ‘New & Revised’ tab

Booking sheet can be printed by clicking ‘Printer’ icon

Booking can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button


Viewing / editing e-Booking .(Cont.)

Processed booking can be located in ‘Confirmed’ tab, or it would be in ‘Approval Required’ tab if shipment approval is needed from customer

Intended vessel information of booking would be posted as reference

Draft FCR would be available for verification, when complete and error-free document set is received


Creating e-Loading plan ....

1. Fill in all necessary information

2. Click to select Stuffer and Stuffing Location added in service provider

3. Input remark if any


• e-Loading Plan is required to be submitted by YL S/I cutoff time


Creating e-Loading plan ..(Cont.)

4a. For multiple items, input P.O.# at indicated box, and click ‘Load’ button, adjust item sequence with ‘Up’ and ‘Down’ buttons, and adjust CTN, QTY, CBM & KGS when necessary

4b. Or input all necessary information for each item

5. Click ‘Submit’ button at top to save and submit loading plan


Creating VGM ....


• VGM of each container is required to be submitted by YL VGM cutoff time

1. Click ‘Create’ button of corresponding container


Creating VGM ..(Cont.)

2. Input all necessary information

3. For ‘M2 – Calculated Weighing’ Measure Method, VGM can be calculated systematically, by clicking ‘Calculate VGM’ button

4. Check the checkbox at top to acknowledge VGM declaration and click ‘Save’ button to save the record


Viewing / editing e-Loading

plan ....

Loading plan not being processed by YL can be located in ‘New & Revised’ tab

Loading plan can be printed by clicking ‘Printer’ icon

Loading plan can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button


• A copy of container loading plan requires to be placed at interior door of container, for reviewing purpose at destination side


Processed loading plan can be located in ‘Processed’ tab

Intended vessel information of container would be posted as reference

Viewing / editing e-Loading

plan .... (Cont.)


Confirming FCR ....

Draft FCR is available when shipment is confirmed and error-free document is received

Corresponding draft FCR can be viewed / verified by accessing the hyperlink

If correction on FCR is required, click ‘Request Change’ button to proceed; otherwise, click ‘Accept’ button to confirm correctness of FCR content


• Verified draft FCR is required to be confirmed by designated due date / time, before it is available for issuance



• Change Request would be logged at system, once ‘Request Change’ button is clicked.

Confirming FCR .... (Cont.)

List out the points that needs to be corrected at FCR, and click ‘Submit’ button when done


Viewing useful information ....

Information posted by YL can be viewed and downloaded in this section


Updating user detail ....

User particulars can be managed by administrative user


• This operation may only be available for administrative user


Updating template ....

Template of shipping mark and goods description can be managed by administrative user


• This operation may only be available for administrative user


.... End of user manual

Please contact nearby

Yusen Logistics officers

for any question or

assistance


e-booking user manual - yusen...

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