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Indonesia Procurement System :
E-CATALOGUE / E-PURCHASING
on Health Sector
SARAH SADIQA
Deputy Chairman of National Public Procurement Agency
Republic of Indonesia
The 5th INAHEA Annual Scientific Meeting and International Conference
Jakarta, 1 November 2018
Kecak Dance, Bali - Indonesia
732KProcurement Entities accross the nation
Rp. 1.035 T(USD. 68 M) Government Procurement
Volume – 2018
(40% of spending budget alocation)
Government Spending Strategy (State Budget Law 2018) :
1. Efficiency of Government spending;2. Investment;3. Local Production;4. SMEs.
Wonderful Coralreef inRaja Ampat, Papua GOVERNMENT
PROCUREMENT
POLICY
Government Procurement, modalities :
Electronic TenderingElectronic
PurchasingVia e-Catalog
PRESIDENT REGULATION No. 16 Year 2018Concerning Government Procurement
1. e-tendering;2. Lelang cepat;3. e-reverse auction;4. SiKAP/VMS;5. E-Panel Konsultan.
e-TENDERING
1. Scope of e-tendering consist of announcement, selection up to contract award.
2. E-Tendering implemented by Central Government Institutions and Sub National Government.
3. Platform of E-Tendering is SPSE developed by LKPP. (Current version : SPSE v. 4.3)
4. E-Tendering operated by Layanan Pengadaan secara Elektronik (LPSE) which are scattered nationwide.
5. 670 LPSE pengelola SPSE yang terstandar.6. Versi 4.2, LPSE Cloud (data management, fail over
dan load balancing).
7. Produk : e-tendering, e-lelang cepat, e-reverse auction, VMS/SiKAP, e-contract management.
LEGAL FRAMEWORK:1. President Regulation No. 16 Year 2018.2. LKPP Circular Letter No. 11 Year 2018 concerning e-Catalog and e-
Purchasing.
Terminology :1. E-Catalogue is an electronic system information which includes product information
camong others merk/brand, type, technical specification, price and stock. 2. E-Purchasing is an electronic system to purchase product listed in e-catalogue.3. Contract Catalogue is an agreement (contract) between Chairman of LKPP fo National
Catalogue, Ministries or Secreatary General (delegation) for Sectoral Catalogue and Governor/Bupati/Walikota or Secretary (delegation) for Local Catalogue with e-catalogue suppliers.
E-Catalogue /E-Purchasing
3 TYPES OF E-CATALOGUE
E-CatalogueNATIONAL
E-CatalogSECTORAL
E-CatalogLOCAL (Sub National)
Criteria
3. Barang/jasa dibutuhkanoleh beberapa K/L/D/I.(Multi Buyers)
3. Barang/jasa dibutuhkanoleh Kementerian. (Orientation on Sectoral Issues).
3. Barang/jasa dibutuhkanoleh SKPD.
1. Barang/Jasa standar atau dapat distandarkan (Standardized Goods)2. Kebutuhan barang/jasa bersifat berulang (Repeat Purchasing).
ProcesPre Katalog:
Proposal
Sekjen/Sesmen/Sekut/Sekda/Pimpinan Institusimengajukan surat usulankepada Kepala LKPP cq. DeputiMonitoring-Evaluasi dan PSI.
Pimpinan Satuan Kerja diKementerian mengajukansurat usulan kepada Mentericq. Sekjen/SekretarisKementerian
Pimpinan SKPD mengajukansurat usulan kepada KepalaDaerah cq. Sekretaris Daerah.
Contract Catalogue
Chairman of LKPP (Sectoral) Minister Kepala Daerah
DISTRIBUTION OF TASKS
In e-Catalog Process
(Medicines and Medical Devices)
Ministry of HealthLKPP /
Nat. Procurement Agency (NPPA)
To develop National Strategy in Health Sector.
• To set up procurement strategy.• To perform procurement
process.• To sign e-catalog contract and
list in e-Catalog • To monitor implementation of
contract and e-purchasing.
To develop and decide medicine priorities list (FormulariumNasional).
To develop and decide medical devices priorities list.
To set up specification, price reference.To decide volume.
PROSES
1 Pre Catalog(proposal letter, planning,market research,etc.)
2 Procurement Process(e-tenderdan negotiation)
3 Contract Catalogue
4Listed in E-catalog
5E-Purchasing
E-CATALOGUE PROCESS STAGES
Electronic Data Input
3a
1 Pre CatalogueE-CatalogueNATIONAL
E-CatalogueSECTORAL
E-CatalogueLOCAL / Sub National
Sekjen/Sesmen/Sekut/Sekda/Pimpinan Institusimengajukan surat usulan.
Pimpinan Satuan Kerja diKementerian mengajukan suratusulan.
Pimpinan SKPD mengajukan suratusulan.
Kepala LKPP cq. Deputi Monitoring-Evaluasi dan PSI (ME-PSI)
Menteri cq. Sekjen/SekretarisKementerian
Kepala Daerah cq. SekretarisDaerah.
Dokumen TIDAK Lengkap
DokumenLengkap (jenis,
vol, spektek, HPS)
Dokumen TIDAK Lengkap
Dokumen TIDAK Lengkap
Pembentukan Kelompok Kerja olehDeputi ME-PSI
Pembentukan Kelompok Kerja olehSekjen/ Sekretaris Kementerian.
Pembentukan Kelompok Kerja olehSekretaris Daerah
DokumenLengkap (jenis,
vol,
spek tek, HPS)
DokumenLengkap (jenis,
vol,
spektek, HPS)
Pokja : menyusun dokumen pengadaan, menetapkan metoda pemilihan
Pokja : menyusun dokumen pengadaan, menetapkan metoda pemilihan
Pokja : menyusun dokumen pengadaan, menetapkan metoda pemilihan
REGULATIONS
GP Regulation
1. President
Regulation No. 16
Tahun 2018
2. President
Instruction
(Example : RAN
PK)
3. Chairman of LKPP
Circular Letter No.
11 Year 2018
Indonesia Business
Regulation
1. Ketentuan untuk
menjalankan
kegiatan/usaha
(contoh SIUP, STP)
2. Tax Number
(NPWP)
3. PIB
(Import Goods
Number)
Others ...
Sectoral Regulation
Depend of
Commodities/
Product
Example :
Medical devices : licences
(AKL or AKD).
Medicine : NIE (Nomor
Ijin Edar Obat)
Selection Process2
E-Tendering
Non E-Tendering
Negosiasi
Tanpa Negosiasi
Tujuannya :Mendapatkan lebih dari 1 pemenang.Contoh : TNKB. Obat (2018)
Selection Process by Working Team, using Methodologies as follows :
Tahapan proses pemilihan yang diatur dalam Perka E-Tendering.Contoh : Obat
Negosiasi
Tanpa Negosiasi
• Kebutuhan barang melebihikemampuan 1 penyedia.
• Spektek dan kualitas barangberagam.
• Penyedia tunggal.Contoh : Alkes, Alsintan.
Barang/jasa yang harganya sudahditetapkan oleh Pemerintah.
CONTRACT CATALOGUE3Jenis
E-KatalogE-Katalog
NASIONALE-KatalogSEKTORAL
E-KatalogLOKAL
Kontrak Katalog Kepala LKPP Menteri Kepala Daerah
Electronic Data Input
3a
Training Data Input
(untuk Penyedia )
Input Data Barang dan
Harga(oleh Penyedia)
Kirim via sistem ke
LKPP
LKPP (Dit. Pengembangan
Sistem Katalog) cekdan review terakhir
Persetujuan&
Penayangan di E-Katalog
E-Purchasing5
Pejabat Pembuat Komitmen(PPK);
Penyedia yang telah berkontrakkatalog (nasional/sektoral/lokal)
Aplikasi E-Purchasing yang dikelola LKPP
SURAT PESANAN
15
e-CatalogueE-Purchasing
(e-katalog.lkpp.go.id)
$ 41 M ( Y. 2008)
2 Comodities 2 Items/Products
80 Vendors1.2K Packages
46 Comodities 91K Items/Products
$ 2.9 B ( Y. 2018)
1.2K Vendors569K Packages
Key Success
• “Shifting Procurement Paradigm” (political support, update
procurement ecosystem, vendors environment)
• Systematic Mentoring, Trainings (procurement proffesionals and
vendors)
• Robust and “friendly” system
TRANSACTION e-PURCHASING
Laporan Transaksi
Fiscal Year 2013 2014 2015 2016 2017 2018(as of Oct)
Number of Packages 10,508 17,827 76,562 242,920 310.667 283.294
Transaction(billion Rp.)
9,572,474 15,705,176 31,124,643 50,795,177 46.861.138 44.7 T
Fiscal Year TA 2016 TA 2017 TA 2018 (Oct.)
Commodities/PRODUCT
Medical Devices Medical Devices
(Rp. 13.7 Triliun = USD. 1 Billion)
Medicines
Government Vehicles Online Shop Medical Devices
Medicines Government Vehicles Online Shop.
Agriculture Equiptment Medicines Agriculture Equipment
Bus Operator Services Agricltures Equipment Government Vehicles
Good Planning Good Procurement Result Good Deliverables.• MoH : Strategy (spending analysis, volume (Rencana Kebutuhan
Obat/RKO), types of medicines, price reference (owner estimates), schedule, post market monitoring.
• BPOM : NIE (registration number).
• LKPP : Procurement process (MCDA as a new evaluation method ??), framework contract management (stock, suppliers’ performance, sanction).
• Industry : Capacity and quality of product, price, licences (national and sectoral).
• Distributors : Delivery
• Hospitals (Faskes) : Logistic management (better purchasing planning).
e-Procurement :Think Big, Start Small, Scale Fast
THANK YOU
Traditional Javanese & Balinese dancer, Indonesia