e-citie sdcl module - uniklonline2.unikl.edu.my/ghocs/docs/ghocs user manual for...e-citie sdcl...

E-CITIE SDCL Module GHOCs User Manual The document contains Guidelines on: (1) Merit Information Setup (2) Club Proposal (3) Club Information (4) Offered Club (5) Supporting Program Proposal (6) Supporting Program (7) Excellent Program (8) Student Activity List (9) Reporting (10) Result Processing (New module) UniKL ITD

1

(1) Merit Information Setup

This screen allows user to view and insert the merit information. This screen only can view &

edit by Chancellery. The detail is described as below.

Program Category

Club Role

2

Program Role

Merit Level Info

3

HOCS Elements

4

Instructor Information

This screen allows user to view instructor information. User can update the instructor

information details using this screen. The detail is described as below.

Add Profile

1 Click on Profile tab.

2 Place cursor on the Instructor Profile frame.

3 Fill in Profile field to add:

i. IC No: Type in instructor ic number.

ii. Select the desired Status from dropdown list.

iii. Name: Type in instructor name.

iv. Designation: Type in instructor designation.

v. Organization: Type in instructor organization.

vi. Citizenship: Click on LOV button to select citizenship.

vii. Race: Click on LOV button to select race.

viii. Remark: Type in remark for the instructor.

ix. Start Date: Click on LOV button to select start date.

x. End Date: Click on LOV button to select end date.

4 Click on Save button

View Profile

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1 Fill in Search field to edit or display:

i. IC NO: Type in the instructor ic number.

ii. Name: Type in the instructor name.

iii. Click on Search button to search the instructor profile.

2 Click on Profile tab.

3 Profile field to display:

i. IC No: Display the instructor ic number.

ii. Status: Display the status.

iii. Name: Display the instructor name.

iv. Designation: Display the instructor designation.

v. Organization: Display the instructor organization.

vi. Citizenship: Display the citizenship.

vii. Race: Display the race.

viii. Remark: Display the remark for the instructor.

ix. Start Date: Display the start date.

x. End Date: Display the end date.

Edit Profile

1 Select the desired info and make changes to it.


Delete Profile

1 Place cursor on the desired info and click on Remove Record button


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Add Contact Info

1 Click on Contact Info tab.

2 Place cursor on the Contact Info frame.

3 Contact Info field to add:

i Address: Type in instructor address.

ii Postcode: Type in instructor postcode.

iii City: Type in instructor city.

iv State: Click on LOV button to select state.

v Country: Click on LOV button to select country.

vi Tel No: Type in instructor telephone number.

vii H/P No: Type in instructor hand phone number.

viii Email: Type in instructor email.


View Contact Info

1 Click on Contact Info tab.

2 Contact Info field to display:

i Instructor: Display the instructor ic no and name.

ii Address: Display the instructor address.

iii Postcode: Display the instructor postcode.

iv City: Display the instructor city.

v State: Display the state.

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vi Country: Display the country.

vii Tel No: Display the instructor telephone number.

viii H/P No: Display the instructor hand phone number.

ix Email: Display the instructor email.

Edit Contact Info



Delete Contact Info



Add Experience

1 Click on Experience tab.

2 Place cursor on the Experience Info frame.

3 Fill in Experience field to add:

i Experience: Type in experience.

ii Date: Type in date.


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View Experience

1 Click on Experience tab.

2 Experience field to display:

i. Instructor: Display the instructor ic no and name.

i. Experience: Display the instructor experience.

ii. Date: Display the instructor experience date.

Edit Experience



Delete Experience



Add Qualification

1 Click on Qualification tab.

2 Place cursor on the Qualification Info frame.

3 Fill in Qualification field to add:

i. Code: Click on LOV button to select the qualification code.

ii. Level: Display the qualification level.

iii. CGPA: Type in CGPA.

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iv. Year: Type in year.

v. Remark: Type in remark.

vi. Click on Subject Details button to add Subjects Info. System will display

Subjects Info pop-up window [Figure 3-PK-12]:

i. Place cursor on the Result Details frame.

ii. Subject Code: Click on LOV button to select subject code.

iii. Name: Display the subject name.

iv. Result: Type in result.

v. Click on Close button to return to current form.


View Qualification

1 Click on Qualification tab.

2 Qualification field to display:


ii. Code: Display the qualification code.

iii. Level: Display the qualification level.

iv. CGPA: Display or edit the CGPA.

v. Year: Display or edit the year.

vi. Remark: Display the remark.

vii. Click on Subject Details button to view Subjects Info. System will display

Subjects Info pop-up window [Figure 3-PK-12]:


ii. Qualification: Display the qualification code and description.

iii. Subject Code: Display the subject code.

iv. Name: Display the subject name.

v. Result: Display or edit the result.

vi. Click on Close button to return to current form.

Edit Qualification



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Delete Qualification



Achievement Setup

This screen allows user to view achievement information. User can update the achievement

details using this screen. The detail is described as below

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Level Achivement

List of Instructor

This screen allows user to view list of instructor information. User can update the list of

instructor details using this screen. The detail is described as below.

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View List of Instructor

1 List Of Instructor field to display:

i. IC No: Display the instructor ic no.

ii. Name: Display the instructor name.

iii. Designation: Display the instructor designation.

iv. Organization: Display the instructor organization.

v. Status: Display the instructor status.

vi. Place cursor on the desired student then click on Detl… button. System will

navigate to “Instructor Information” screen. Click on Exit button to return to

current form.

(2) Club Proposal

New Club Proposal This screen allows user to register club proposal entry information. The detail is described as

below.

Objective

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Add Club Proposal Entry

Kindly click Insert Record button in highlighted to create a new proposal.

1 Place cursor on the Club Formation Proposal Info frame.

2 Fill in Club Proposal Entry field to add:

i. Proposal Code: Type in proposal code.


iii. Club Name: Type in club name.

iv. Description: Type in club description.

v. Advisor: Click on LOV button to select advisor.

vi. Category: Click on LOV button to select category.

vii. Purpose: Type in the purpose.

viii. Location: Type in location.

ix. Email: Type in email.

x. Phone: Type in phone number.

xi. Estimate Member: Type in estimate member.

xii. Remark: Type in remark.

xiii. Paperwork: Click on Browse button to select the file. Click on Upload File

button to upload the file.

xiv. Proposer ID: Select the desired proposer type from dropdown list. Click

on LOV button to select proposer id.

xv. President: Click on LOV button to select chairman id.

xvi. Secretary: Click on LOV button to select secretary id.

xvii. Reason: Type in the reason.

xviii. Verified By: Click on LOV button to select verifier id.

xix. Click on Verify button to verify.

xx. Click on Reject button to reject.

3 Click on the Objective button to view Objective Info. System will display Objective

Info pop-up window:

i. Objective: Type in instructor objective.

ii. Click on Close button to return to current form.

4 Click on Save button.

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View Club Proposal Entry

1 Select the desired Institute from dropdown list.

2 Club Proposal Entry field to display:

i. Proposal Code: Display the proposal code.


iii. Club Name: Display the club name.

iv. Description: Display the club description.

v. Advisor Display the advisor.

vi. Category: Display the category.

vii. Purpose: Display the purpose.

viii. Location: Display the location.

ix. Email: Display the email.

x. Phone: Display the phone number.

xi. Estimate Member: Display the estimate member.

xii. Remark: Display the remark.

xiii. Paperwork: Click on Browse button to select the file. Click on Upload File


xiv. Proposer ID: Display the proposer id.

xv. President: Display the chairman id.

xvi. Secretary: Display the secretary id.

xvii. Reason: Display the reason.

xviii. Status: Display the status.

xix. Verified Date: Display the verified date.

xx. Verified By: Display the verifier id.

xxi. Click on Verify button to verify.

xxii. Click on Reject button to reject.

3 Click on the Objective button to view Objective Info. System will display Objective

Info pop-up window:

i. Objective: Display the instructor objective.

ii. Click on Close button to return to current form.

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Edit Club Proposal Entry



Delete Club Proposal Entry



Club Proposal Entry - Objective Info Pop-up Window

Club Proposal Recommendation

This screen allows user to view club proposal recommend information. There are two tabs

added titled Verified By and Recommended By.

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View Verified By

1 Click on Verified By tab.

2 Verified By field to display :

i. Reason: Display the reason.


iii. Verified Date: Display the verified date.

iv. Verified By: Display the verifier id and name.

Club Proposal Recommend – Recommend By tab

View Recommended By

1 Click on Recommended By tab.

2 Fill in Recommended By field to edit and display :

i. Reason: Type in the reason.


iii. Recommend Date: Display the recommend date.

iv. Recommend By: Display the recommender id and name.

v. Click on Recommend button to recommend.

vi. Click on Reject button to reject.

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Club Proposal Approval

This screen allows user to view club proposal approval information. The detail is described

same There are two tabs added titled Approved By and Certificate.

Club Proposal Approval

View Approved By

1 Click on Approved By tab.

2 Fill in Approved By field to edit and display :

i. Reason: Type in the reason.


iii. Minimum Number: Type in the minimum number.

iv. Approve Date: Display the approved date.

v. Approve By: Display the approver id and name.

vi. Click on Approve button to approve.

vii. Click on Reject button to reject.

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View Certificate

1 Click on Certificate tab.

2 Approved By field to display :

i. Sign By: Click on LOV button to select signature.

ii. Position: Display the position.

iii. Click on Approve button to approve.

iv. Click on Reject button to reject.

v. Click on Certificate of Club Approval button to generate Certificate in PDF format.

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List of Club Proposal

This screen allows user to view list of club proposal information. The detail is described as

below.

View List of Club Proposal


2 Select the desired Club Category from dropdown list.

3 Select the desired Proposal Status from dropdown list.

4 Select the desired Action from dropdown list.

5 Select the desired Verification Status from dropdown list.

6 Select the desired Recommendation Status from dropdown list.

7 Select the desired Approval Status from dropdown list.

8 List Of Club Proposal field to display :

i. Proposal Branch: Display the proposal branch.

ii. Club Code: Display the club code.


iv. Descriptions: Display the description.

v. Place cursor on the desired student then click on Detl… button. System will navigate

to “POF002 – Club Proposal Entry” screen. Click on Exit button to return to current

form.

vi. Click on Exit button to return to current form.

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Download Club Proposal

This screen allows user to download club proposal information. The detail is described as

below.

View Download Club Proposal




i. Proposal Code: Display the proposal code.



iv. Description: Display the description.

v. File Name: Display the file name.

vi. Click on Download button to download proposal.

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(3) Club Information

List of Club

This screen allows user to view list of club information. The detail is described as below.

View List of Club



3 Select the desired Status from dropdown list.


i. Select the desired Order By from dropdown list.


iii. Name: Display the club name.

iv. Select the desired Status from dropdown list.

v. Start Date: Display the start date.

vi. Click on Detl.. button to view Club Information. System will navigate to “Club

Information" screen. Click on Exit button to return to current form.

vii. Click on List of Club (PDF) button to generate List of Club report in PDF format.

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Club Information

This screen allows user to view club information. User can update the club information

details using this screen. The detail is described as below.

View Club Information


2 Click on Edit button to edit institute.


4 Click on Edit button to edit club category.

5 Click on Search button to search club info.

6 Click on Club Info tab.

7 Club Main Information field to display :

i. Club Code: Display the club code.



iv. Description: Display the description.

v. Purpose: Display the purpose.

vi. Ref No: Display the reference number.

vii. Start Date: Click on LOV button to select start date.

viii. Location: Display the club location.

ix. Remark: Display the remark.

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Club Information – Objective tab

View Objective

1 Click on Objective tab.

2 Club: Display the club code and name.

3 Objective: Display the club objective.

List of Club (Query)

This screen allows user to query list of club information. The detail is described same as List

of Club.

List of Club (Query)

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Query All Records

1 Select the desired Institute from the dropdown list.

2 Select the desired Club Category from the dropdown list.

3 Select the desired Status from the dropdown list.

Query Club Information

This screen allows user to query club information. The detail is described same as Club

Information

Query Club Information – Club Info tab

Query All Records



Quick Search

1 Enter Club Code or Club Name.

2 Click on Search button.

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(4) Offered Club

List of Offered Club

This screen allows user to view list of offered club information. The detail is described as

below

List of Offered Club

Query All Records



3 Select the desired Semester from the dropdown list.

4 Select the desired Action from the dropdown list.

View List of Offered Club



3 Select the desired Semester from dropdown list.

4 Select the desired Action from dropdown list.

4 List of Offered Club field to display :

i. Club Code: Display the club code.

ii. Name: Display the club name.

iii. Quota: Display the quota.

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iv. Minimum Member: Display the minimum member.

v. Current Member: Display the current member.

vi. Click on Detl.. button to view Club Offered Details Information. System will navigate

to “Club Offered Details Information" screen. Click on Exit button to return to current

form.

vii. Click on List of Offered Clubs (PDF) button to generate List of Offered Clubs report

in PDF format.

Offered Club

This screen allows user to view list offered club information. The detail is described as

below.

Offered Club

Query All Records



3 Select the desired Action from the dropdown list.

View Offered Club

1 Semester Info field to display:

i. Code: Display the semester code.

ii. Description: Display the description.

iii. Sem No: Display the semester number.

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iv. Session: Display the session.

v. From: Display from date.

vi. Until: Display until date.

2 Click on Offered Club tab.

3 Offered Club field to display:

i. Select the desired Institute from dropdown list.

ii. Select the desired Club Category from dropdown list.

iii. Select the desired Action from dropdown list:

iv. Club Code: Display the club code.

v. Name: Display the club name.

vi. Quota: Display the quota.

vii. Minimum Member: Display the minimum member.

viii. Current Member: Display the current member.

ix. Click on Detl.. button to view Club Information. System will navigate to “Club

Information" screen.

x. Click on check box to select the offered club.

4 Click on Select All button to select all offered club.

5 Click on Unselect All button to unselect all offered clubs.

6 Click on Re-Activate Offered Club button to re-activate offered club.

7 Click on De-Activate Offered Club button to de-activate offered club.

8 Click on Load All Clubs button to load all clubs.

9 Click on Delete Club button to delete offered club.

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Offered Club Details Information

This screen allows user to view offered club details information. The detail is described same

as Club Information. There are three tabs added titled Advisor, Organization and Activities.

Advisor

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Query All Records




Quick Search



View Advisor


2 Click on Advisor tab.


4 Advisor Info field to display:

i. Advisor ID: Click on the LOV button to select advisor id.

ii. Name: Display the advisor name.

iii. Start Date: Click on the LOV button to select start date.

iv. End Date: Click on the LOV button to select end date.

v. Active: Click on check box to set the status.

vi. Sign By: Click on the LOV button to select signature.

vii. Position: Display the position.

viii. Reference Number: Display the reference number.

ix. Click on Letter of Advisor Appointment button to generate Appointment Letter in

PDF format.

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Organization

Offered Club Details Information – Organization tab

View Organization

1 Click on Organization tab.


3 List Of Club Member field to display:

i. Student ID: Click on the LOV button to select student id.

ii. Name: Display the student name.

iii. Position: Click on the LOV button to select position.

iv. Start Date: Click on the LOV button to select start date.

v. End Date: Click on the LOV button to select end date.

vi. Select the desired Performance from dropdown list.

vii. High AJK: Click on check box to select the status.

viii. Click on List of Re-register Members (PDF) button to generate List of Re-Register

Member report in PDF format.

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Activities

Offered Club Details Information – Activities tab

View Activities

1 Click on Activities tab.


3 List Of Activities field to display:

i. Activity Code: Display the activity code.

ii. Name: Display the activity name.

iii. Start Date: Display the start date.

iv. End Date: Display the end date.

v. Click on List of Activity (PDF) button to generate List of Activity report in

PDF format.

4 Activity Details Information field to display:

i. Activity Code: Display the activity code.

ii. Name: Display the activity name.

iii. Description: Display the description.

iv. Select desired Proposer from dropdown list.

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v. Proposer: Click on the LOV button to select proposer.

vi. Location: Display the location.

vii. Select desired Level from dropdown list.

viii. Select desired Type from dropdown list.

ix. Start Date: Click on the LOV button to select start date.

x. End Date: Click on the LOV button to select end date.

xi. Start Time: Display the start time.

xii. End Time: Display the end time.

xiii. Remark: Display the remark.

xiv. Initiated By: Click on the LOV button to select initiate.

5 Budget Details Information field to display:

i. Overall Budget (RM): Display the overall budget.

ii. Budget per Person (RM): Display the budget per person.

iii. Approve Budget HEM (RM): Display the HEM approve budget.

iv. Approved Budget Finance (RM): Display the finance approve budget.

v. Finance Code: Display the finance code.

vi. Click on Update List button to update the list.

6 Click on the List Participant button to view List of Participant. System will display

List Of Participant pop-up window [Figure 3-PK-42]:

i. Activity: Display the activity code and description.

ii. Select desired Type from dropdown list.

iii. Student ID: Click on the LOV button to select student id.

iv. Name: Display the student name.

v. Position: Click on the LOV button to select position.

vi. Prog: Display the program code.

vii. Select desired Performance from dropdown list.

viii. Click on Close button to return to current page.

7 Click on the Accompany Staff button to view Accompany Staff Info. System will

display Accompany Staff Info pop-up window [Figure 3-PK-43]:


ii. Select desired Type from dropdown list.

iii. Staff ID/IC: Click on the LOV button to select id.

iv. Name: Display the name.

v. Click on Close button to return to current page.

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8 Click on the Logistic Request button to view Logistic Request Info. System will

display Logistic Request Info pop-up window [Figure 3-PK-44]:


ii. Item: Display the item.

iii. Quantity: Display the quantity.

iv. Click on Close button to return to current page.

9 Click on the Sponsor Info button to view Sponsor Info. System will display Sponsor

Info pop-up window [Figure 3-PK-45]:


ii. Sponsor Name: Display the sponsor name.

iii. Tot. Sponsorship (RM): Display the total sponsorship.

iv. Click on Close button to return to current page.

Query Offered Club Details Information

This screen allows user to view query offered club details information. The detail is described

same as Offered Club Details Information.

Query Offered Club Details Information

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Query All Records




Quick Search



5. Supporting Program Proposal

List of Supporting Programme Proposal

This screen allows user to view list of Supporting Programme Proposal information. The detail

is described as below.

List of Supporting Programme Proposal

View List of Supporting Programme Proposal

1 Select desired Institute from dropdown list.

2 Select desired Semester from dropdown list.

3 Select desired Club Category from dropdown list.

4 Select desired Club from dropdown list.

5 Select desired Proposal Status from dropdown list.

6 Select desired Action from dropdown list.

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7 List Of Activity Proposal field to display:

i. Activity: Display the activity.

ii. Select desired Level from dropdown list.


iv. Select desired Status from dropdown list.

v. Place cursor on the desired student then click on Detl… button. System will

navigate to “Supporting Programme Proposal Entry” screen. Click on Exit

button to return to current form.

Supporting Programme Proposal Entry

This screen allows user to view entry information. The detail is described as below.

View Supporting Programme Proposal Entry




4 Select the desired Club from dropdown list.

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5 Fill in Supporting Programme Proposal Info field to edit or display:

i. Activity Name: Display the activity name.

ii. Description: Display or edit the club description.

iii. Select the desired Level from dropdown list.

iv. Status: Display the status.

v. Start Date: Click on the LOV button to select start date.

vi. End Date: Click on the LOV button to select end date.

vii. Start Time: Display the start time.

viii. End Time: Display the end time.

ix. Estimate Participant: Display or edit the estimate participant.

x. Budget Applied (RM): Display the overall budget.

xi. Location: Display or edit the location.

xii. Remark: Display or edit the remark.

xiii. Proposer ID: Select the desired proposer type from dropdown list. Click

on LOV button to select proposer id.

xiv. Paperwork: Click on Browse button to select the file. Click on Upload File


6 Double click the HOCS Element Focus code column.

7 Click on List of Participant tab.

8 Select the desired Type from dropdown list.

9 Student ID: Click on the LOV button to select student id and name.

10 Position: Click on the LOV button to select position.

11 Click on the Club Member button to view Member Window. System will display

Member Window pop-up window:

i. Student Id: Display the student id.

ii. Position: Display the position.

iii. Select? Click on check box to select the student.

iv. Click on Insert Member button to insert member.

v. Click on Close button to return to current page.

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Person In charge

Club Supporting Programme Proposal Entry – Person In charge tab

View Person In charge

1 Click on Person In charge tab.

2 List Of Accompany Staff field to display:

i. Select the desired Type from dropdown list.

ii. Staff ID/IC: Click on the LOV button to select id.

iii. Name: Display the name.

Logistic Request

Supporting Programme Proposal Entry – Logistic Request tab

View Logistic Request

1 Click on Logistic Request tab.

2 Logistic Info field to display:

i. Item: Display the item.

ii. Quantity: Display the quantity.

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Sponsor Info

Supporting Programme ProposalEntry – Sponsor Info tab

View Sponsor Info

1 Click on Sponsor Info tab.

2 Sponsorship Info field to display:

i. Sponsor Name: Display the sponsor name.

ii. Total Sponsorship (RM): Display the total sponsorship.

iii. Total Sponsorship (RM): Display the sponsorship amount.

iv. Total: Display the total sponsorship.

Supporting Programme Proposal Verification

This screen allows user to view Supporting Programme Proposal verification information.

The detail is described same as Supporting Programme Proposal Entry

: Supporting Programme Proposal Entry – Verification tab

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View Verification

1 Click on Verification tab.

2 Verification Info field to display:

I. Reason: Display the reason.

II. Verify By: Display the verifier name.

III. Verify Date: Display the verify date.

IV. Click on Verify button to verify.

Supporting Programme Proposal Recommend

This screen allows user to view Supporting Programme Proposal recommend information.

The detail is described same as Supporting Programme Proposal Entry

Supporting Programme Proposal Recommend

View Recommendation

1 Click on Recommendation tab.

2 Recommend Info field to display:

i. Reason: Display the reason.

ii. Recommend By: Display the recommender name.

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iii. Recommend Date: Display the recommend date.

iv. Click on Recommend button to recommend.

Supporting Program Proposal Approval

This screen allows user to view Supporting Program Proposal approval information. The

detail is described same as Supporting Program Proposal Entry.

Supporting Programme Proposal Approval

View Approval

1 Click on Approval tab.

2 Approval Info field to display:


II. Budget Finance: Display the finance budget.

III. Budget HEMS: Display the HEMS budget.

IV. Finance Code: Display the finance code.

V. Approve Date: Display the approve date.

VI. Approve By: Display the approver name.

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VII. Click on Approve button to approve.

VIII. Click on Reject button to reject.

IX. Click on Generate Approval Letter button to Generate Approval Letter.

Download Supporting Program Proposal

This screen allows user to download Supporting Programme Proposal information. The detail


Download Supporting Programme Proposal

View Download Supporting Programme Proposal





4 List Of Supporting Programme Proposal field to display :

i. Activity: Display the activity.

ii. Select the desired Level from dropdown list.


iv. Select the desired Status from dropdown list.

v. File Name: Display the file name.

vi. Click on Download button to download activity proposal.

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(6) Supporting Program List of Supporting Program This screen allows user to view list of Supporting Programme Proposal information. The detail


List of Supporting Programme

View List of Supporting Programme





5 List Of Supporting Program field to display:

vi. Activity: Display the activity.

vii. Select desired Level from dropdown list.

viii. Start and End Date: Display the start and end date.

ix. Place cursor on the desired student then click on Detl… button. System will

navigate to “Supporting Programme Detail Information” screen. Click on Exit

button to return to current form.

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Supporting Program Detail Information

This screen allows user to update Supporting Programme information. The detail is described

as below.

View Supporting Programme





44

5 Click List of Participant button to update the participant info.

- Select Type

- Select Student ID

- Select Position

- Select Performance

6 Click Update Student Sem button to save the information

45

7 Click Accompany Staff button to update the Accompany Staff info.

- Select Type

- Select Staff ID/IC no

- Click Close

8 Click Logistic Request button to update Logistic Request info.

- Key In the info and click Close button

46

9 Click Sponsor Info button to key in the Sponsor info and click Close button.

List of Supporting Program Report

This screen allows user to view list of Supporting Programme Report. The detail is described

as below.

View Supporting Programme Report





5 Place cursor on the desired Activity Report then click on Detl… button. System will

navigate to “Post Supporting Program Entry” screen. Click on Exit button to return

to current form

47

Supporting Program Post Report

This screen allows user to update info of Supporting Programme Post Report information. The

detail is described as below.

Supporting Program Post Report

View Supporting Program Post Report





5 Update Post Activity Report info

6 Update Budget Details Information

7 Update List of HOCS Element

48

8 Click List of Participant button to update the participant info.

-Select Type

-Select Student ID

-Select Position

-Select Performance and click Close button

49

9 Click Accompany Staff button to update the Accompany Staff info.

-Key In the info and click Close button

10 Click Logistic Request button to update Logistic Request info.

- Key In the info and click Close button

50

11 Click Sponsor Info button to key in the Sponsor info and click Close button.

51

Supporting Programme Post Verification

This screen allows user to update info of Post Supporting Programme Report Verification

information. The detail is described as below.

The detail is described same as Supporting Programme Post Report.

Post Supporting Program Report Verification

View Verification

1 Click on Verification tab.

2 Verification Info field to display:


II. Verify By: Display the verifier name.

III. Verify Date: Display the verify date.

IV. Click on Verify button to verify.

52

Supporting Programme Post Report Approval

This screen allows user to view Supporting Program Proposal approval information. The

detail is described same as Supporting Programme Post Verification.

Supporting Programme Proposal Approval

View Approval

1 Click on Approval tab.

2 Approval Info field to display:


II. Budget Finance: Display the finance budget.

III. Budget HEMS: Display the HEMS budget.

IV. Finance Code: Display the finance code.

V. Approve Date: Display the approve date.

VI. Approve By: Display the approver name.

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(7) Achievement Student Achievement Entry

This screen allows user to view student achievement entry information. The detail is described

as below.

Student Achievement Entry – Achievement tab

View Student Achievement Entry


2 Click on Achievement tab.

2 Achievement Detail Entry field to display:

i. Ref No: Display the reference number.

ii. Select the desired Type from dropdown list.

iii. Recipient ID: Click on the LOV button to select recipient id and name.

iv. Achievement Title: Display the achievement title.

v. Description: Display the description.

vi. Category: Click on the LOV button to select category.

vii. Achievement Received: Click on the LOV button to select achievement id

and description.

viii. Achievement Level: Click on the LOV button to select achievement level and

description.

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ix. Awarded By: Display the awarder.

x. Date Awarded: Click on the LOV button to select awarded date.

xi. Remark: Display the remark.

Group Recipient

Student Achievement Entry – Group Receipt tab

View Group Recipient

1 Click on Recipient tab.

2 List Of Recipients field to display:

i. Recipient ID: Click on the LOV button to select recipient id and name.

ii. Click on Detl.. button to view Query Student Profile. System will navigate to “Query

Student Profile" screen. Click on Exit button to return to current form.

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List Of Achievement Received

This screen allows user to view list of achievement received information. The detail is

described as below.

List of Achievement Received

View List of Achievement


3 List of Achievement field to display:

i. Achievement Title: Display the achievement title.

ii. Click on Detl.. button to view Student Achievement Entry. System will navigate to

“Student Achievement Entry" screen. Click on Exit button to return to current form.

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Student Activity List

This screen allows user to view list of student activity information. The detail is described as

below.

Student Activity List – List of Students tab

View Student Activity List

1 Select the desired Level of Study from dropdown list.



4 Select the desired Programme from dropdown list.

5 Select the desired Gender from dropdown list.

6 Click on List of Student tab.

7 Click on Search button to search student info.

8 List Of Student field to display:

i. Student ID: Display the student id.

ii. Name: Display the student name.

iii. Acad.Sem: Display the academic semester.

iv. Adm.Sem: Display the admission semester.

v. Click on Profile button to view Query Student Profile. System will navigate to “Query

Student Profile" screen. Click on Exit button to return to current form.

vi. Click on Activity Detl button to view Student Activity Detail tab.

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Student Activity List – Student Activity Detail tab

View Student Activity Detail

1 Click on Student Activity Detail tab.

2 Student Info field to display:

i. Student ID: Display the student id and name.

3 Club Member field to display:

i. Club Name: Display the club code and description.

ii. Position: Display the position code and description.

iii. Select the desired Performance from dropdown list.

iv. Start Date: Display the start date.

v. End Date: Display the end date.

vi. Semester: Display the semester.

4 List of Club Activity field to display:


ii. Member Type: Display the member type.

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iii. Position: Display the position code and description.

iv. Select the desired Performance from dropdown list.

v. From Date: Display from date.

vi. Until Date: Display until date.

5 Fill in List of Student Achievement field to edit and display:

i. Title: Display the title.

ii. Category: Display the category.

iii. Achievement Received: Display the achievement received.

iv. Achievement Level: Display the achievement level.

v. Awarded By: Display the awarder.

vi. Date Awarded: Display the awarded date.

6 Student Activity Testimonial field to display:

i. Sign By: Click on the LOV button to select signature.

ii. General Remarks on Achievement: Display the general remarks on achievement.

iii. Click on Student Activity Testimonial (PDF) button to generate Student Activities

Testimonial report in PDF format.

iv. Click on List of Club Activity (PDF) button to generate List of Activity by Student

report in PDF format.

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(8) Reporting

Club Activiy Report

This screen allows user to generate club activity report. The detail is described as below.

Club Activity Report

View Club Activity Report



3 Select the desired Category from dropdown list.


5 Select the desired Status from dropdown list.

6 Click on List of Clubs (PDF) button to generate List of Clubs report in PDF format.

7 Click on List of Re-register Members (PDF) button to generate List of Reregister

Members report in PDF format.

8 Click on List of Offered Clubs (PDF) button to generate List of Offered Clubs report in

PDF format.

9 Click on List of Activity (PDF) button to generate List of Activity by Club report in PDF

format.

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(10) Result Processing

Result processing is required to be performed monthly to ensure that the results in students’

partial transcript is up-to-date.

Result Processing Screen

1. Choose the year to process the result for GHOCS partial transcript.

2. Tick the program and click Process Result button. This process will take some time,

do not close the window until the process has been completed.

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