EFFECTIVE PRESENTATION

Banchong Mahaisavariya, M.D.Professor of Orthopaedic Surgery

Faculty of Medicine Siriraj HospitalDean; Faculty of Graduate Studies

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17 May,2012

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“One of the most important aspects to be successful in your research,

your job and your career is…

Excellent Oral and Written Communication “

(from Prof. Sherman Frankel)

“EVERYONE COMMUNICATES, ---------- FEW CONNECT “

Four Components of Connection:What people see VisuallyWhat people hear Verbally What people feel EmotionallyWhat people understand Intellectually

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www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477

“GREAT SPEAKERS AREN’T BORN, --------- THEY ARE TRAINED.”

Presenting is a Skill !!Every skills start earlier is betterDeveloped training & experience Experience need exposure & advices

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PRESENTATION: “4P”PROCESSES

The 4Ps:PlanPreparePracticePresent

Respect to audiences !!!

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PLANNING

How long have you got? (Time)Who are you talking to? (Audiences)Why are you talking to them? (Purpose)What story are you going to tell? (Message)

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PREPARATION

Structure your material:Well-plotted trackEffective illustrationsPrioritization: emphasis/skipDon’t exceed the allotted time

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PREPARATION

Organizational patterns:TopicalCause/effectChronological Problem/solution

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PREPARATION

Design the visuals:LegibleEffectiveConsistentSynchronize to the talkCorrespond with the design

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READING PROCESS

Eye movement:Left to rightSeries of rapid movementFixation (90% reading time)Visual span ~ 3- 4 wordsRecognition (not spelling)

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READING PROCESS: FONT SIZE

1. B Mahaisavariya

2. B Mahaisavariya

3. B Mahaisavariya4. B Mahaisavariya5.B Mahaisavariya6.B Mahaisavariya7.B Mahaisavariya

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READING PROCESS: FONT SIZE

1. B Mahaisavariya

2. B Mahaisavariya

3. B Mahaisavariya4. B Mahaisavariya5.B Mahaisavariya6.B Mahaisavariya7.B Mahaisavariya

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VISUALS: TEXT

Legible (easy to read)Font:

type, style size, spacing

Lines & lengthBackground: colour, light

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FONT & TYPEFACES

Serif style T k 2 (variable stroke)

Sans serif style T k 2 (monoline stroke)

Siriraj Hospital > Siriraj Hospital

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FONT: SERIF VS SANS SERIF

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy

dog

The quick brown fox jumps over the lazy dogThe quick brown fox jumps over the lazy dog

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Try to use “Sans Serif” fonts.

Try to avoid “Serif” fonts. These take longer to read. “Serif” fonts have a typeface with a

small stroke at end of the letters

Times Roman: Mahidol UniversityCourier: Mahidol UniversityArial: Mahidol University

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FONT & TYPEFACES

RECOGNIZING WORDS

Mahidol UniversityMahidol UniversityMAHIDOL UNIVERSITYMAHIDOL UNIVERSITY

18Upper + Lower cases better

RECOGNIZING WORDS

1. MAHIDOL UNIVERSITY 2. MAHIDOL UNIVERSITY

3. Mahidol University 4. Mahidol University

19Sans serif & Upper + Lower cases better

FLOW OF READING

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BANCHONG MAHAISAVARIYA Banchong Mahaisavariya Banchong Mahai-sava-riya

Ban chong Mahai sava riya

Banchong Mahaisavariya

081-8148299

B M 0A A 8 N H 1 C A 8 H I 1 O S 4 N A 8 G V 2

A 9 R 9 I Y A

Grid & vertical alignment make reading more difficult

FLOW OF READING

Chinese characters- I love you: old version

- New version

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RECOGNIZING: SYMBOLS & ABBREVIATIONS

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At @More than >Unequal to =Dollars $

Versus vsKilometer kmStd deviation sdPercent %

Less words, Legible, Easy to recognize

BACKGROUND

There should be contrast in written text against the background

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This is OK This is OK

This is not OK This is not OK

PRESENTATION OUTLINE

Flexibility Keyword reminder Conversational flow More responsive to audience

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VISUAL AIDS: IT’S SHOULD…

Simple and clearOutline of main pointsSupplement presentationServe audience’s needs (not speaker’s)

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USE EXAMPLES

To clarify messageTo motivate the workTo show studied casesTo highlight shortcomingsTo illustrate the idea in action

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TEN COMMANDMENTS:

For the power point presentation

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1. AVOID USING SENTENCES

Text slide focus the pointCompliment to the listeningExceptions: quotations/aphorismsUse title for subject…….then details

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2. AVOID USING CAPITAL LETTERS

SPECIFIC RULES FOR CAPITALS:- BEGINNING OF THE SENTENCES- PROPER NAME- SOME ABBREVIATION

DIFFICULT TO READDON’T USE FOR EMPHASIS

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2. AVOID USING CAPITAL LETTERS

Specific rules for Capitals:- Beginning of the sentence- Proper name- Some abbreviation

Difficult to readDon’t use for emphasis

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3. AVOID TOO MUCH EMPHASIS

Optimum useMethods:

ItalicsBold typeIndentationDifferent colour

Avoid using underline

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4. AVOID OVERSTUFF

More text smaller letters illegible

Optimum = 7x7 (lines x words)To solve problems:

edit – concise version break 2 slides (remain heading)

32“Less is More”

5. AVOID VERTICAL SLIDES/LETTERS

Vertical letters:

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Like This

6. AVOID USING FANCY FONTS

Stick to one type fontAvoid using:

old English, , (special) Using proper emphasis: Bold, Italic, colour

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7. AVOID NUMBER THE POINTS

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1. Use bullets to set the points apart

2. Numbers imply a hierarchy

3. Use dash (-) for secondary points

Use bullets to set the points apart

Numbers imply a hierarchy

Use dash (-) for secondary points

: (colon) should not be used as bullets

8. SHOULD NOT RUN ON

Proper use of mediaProper design for the talkRehearse your presentationOptimum number (1-2 slides/min)

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“Time Respect”

9. AVOID TOO MUCH DECORATE

Illustration is helpful… butOnly decorate make distractionDynamic decoration very distracted

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Is it true?

10. SHOULD NOT BE CUTE

Humor is usefulBad taste is not !!Cuteness may irritate

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OTHER SUGGESTIONS

Text formatSlide showsVideo scriptIllustrations Position & facing

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TEXT FORMAT

Remind: Don’t Do!Do not read your slidesDo not use too many gimmicks (videos)Do not pace up and down or stand rigid!Do not wave your pointerDo not talk to the screenDo not use too much “UMMH” or “AHHH”

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Remind: Don’t Do!Don’t read your slidesDon’t talk to the screenDon’t wave your pointerDon’t use too many gimmicks Don’t pace up & down /stand rigid!Don’t use too much “Umm..” or “Ahh..”

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TEXT FORMAT

SLIDE SHOWS

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Static mode:Time to appearGet to the pointTime consumed

Dynamic mode:Time to appear!Get to the point!Time consumed!

(minimal use with simple mode)

VIDEO SCRIPT

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ILLUSTRATION Graph is prefer to table Appropriate descriptive parameters Redundant data or non-data erase Choose effective illustrations:

- line drawing- picture- diagram

01020

30405060

708090

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

East

West

North

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POSITION OF ILLUSTRATIONS

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Pre- Post-

AP

Lat

Anterior Shoulder Dislocation

POSITION OF ILLUSTRATIONS

4-week period Orthopedic theatre Below detectable limits

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(McGowan C, et al. BJA 1996)

Radiation Exposure to Surgeons

POSITION OF ILLUSTRATIONS

4-week period Orthopedic theatre Below detectable limits

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(McGowan C, et al. BJA 1996)

Radiation Exposure to Surgeons

POSITION OF ILLUSTRATIONS

3-month period Orthopedic procedures Shield gr. < no shield =

13 times

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(Dewey P, et al. ANZ J Surg 1998)

Thyroid Shield

POSITION OF ILLUSTRATIONS

IM nailing No thyroid shield

expose 70 timesmore

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(Muller LP, et al. JBJS [Am] 1998)

Thyroid Shield

TAKE HOME MESSAGE:

Good PPT should be…”4C”ClearConciseConsistentCommunicated

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PRESENTATION ANXIETY

10 steps to reduce:

Know the room Know the audience Know your material Know how to relax/warm up Visualize yourself are speaking

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PRESENTATIONS ANXIETY

10 steps to reduce: (cont’)

Realize people want you to succeed Don't apologize for being nervous Concentrate on message not media Turn nervousness into positive energy Gain experience

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PRESENTATION TECHNIQUE

Vocal technique:First sentence !!Speak loudly & clearly Use short simple sentences Avoid jargon & abbreviationsVary pitch, tone, volume, speed &

pauses

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PRESENTATION TECHNIQUE

During presentation:PointerEye contactDeliver not readingPosture and movement

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Presenting with your eyes !!

POSTURE

Stand upright…not hunched Hands should be in use for the talk…

…not in pockets…not behind your back

Face the audience……don’t turn your back on them,

...especially when pointing to the screen

You are telling them a story!! 55

GESTURES

Use your hands to make points

Body movements keep audience interested

It’s like having a conversation with someone…

.........that imaginary person?

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MANNERISMS

Avoid distracting mannerisms

This applies to involuntary hand movements …… or to bodily movements

Watch other people give lectures ...you’ll see some strange things!

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ENTHUSIASM

Look & act interested…but don’t overdo it!

Be positive in your approach

If you don’t look interested...your audience can hardly be motivated to listen to the talk !!

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USE OF POINTING DEVICES

Avoid vague waving of the pointer Point to the specific part (to focus/address) With laser pointer, hold it steady & avoid “shaking”

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PRESENTATION TECHNIQUE

Ending presentation:The last impression made to audiences

is strongly positiveUse “Big Bang” with great speech/

quotation may help

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61 You can’t sail anywhere until you learn

which way the wind wants to blow

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You can’t sail anywhere until you learn which way the wind wants to blow

You can’t sail anywhere until you learn which way the wind wants to blow

QUESTIONS PART?

Relax & gain confidence Concentrate & get the message Paraphrase questions people hear questions

To check you understand the questionsTo stall while you think about an answer

Positive & effective reply Don’t know is OK (better than incorrect answer)

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IMPROMPTU PRESENTATION

No visual aids ZERO preparation time? Express opinion/comment Presentation structure is key Using the “Power of Three”

what’s the issue? how is it affecting things? and what is being done about it?

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IMPROMPTU PRESENTATION

Power of 3: (cont’) Three W’s structure:

-What, which, who Chronological structures:

-Past, present, future More conventional structure:

-Intro-, main body , conclusion

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REMIND: DON’T DO!

Don’t read your slidesDon’t talk to the screenDon’t wave your pointerDon’t use too many gimmicks Don’t pace up & down /stand rigid!Don’t use too much “Umm..” or “Ahh”

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REMIND: PLEASE DO

Do Practice before hand Do ask your friends for FeedbackDo Relax & enjoy your presentation!Do face the audience with Eye ContactDo show enthusiasm & varies Tone of voice

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“Audiences will remember what you..

Looked Like .. more than what you Said”

www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477

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Steve Jobs has a commanding presence. His voice, gestures and body language communicate authority, confidence and energy.

Thin , Light & Fast

www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477

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SUMMARY

Effective presentation:Best prepared materialEffective visualsSmart deliveryTime respect

“BEST” (Need skills & practice)

Thank You